Operations Working Group Information Management Workshop INSARAG Team

Operations Working Group Information Management Workshop INSARAG Team Leader Meeting Brisbane, Australia 25/03/2012

Assessment, Search and Coordination Methodologies Coordination Structure ASR Levels Information Management

Revised Coordination Structure LEMA Virtual OSOCC RDC OSOCC UC Sector Coord. USAR team USAR team USAR team USAR team USAR team USAR team

Assessment, Search and Rescue Levels Level Description 0 Pre Deployment Research of the Affected Area 1 Wide Area Assessment 2 Sector Assessment 3 Primary Search and Rescue 4 Secondary Search and Rescue 5 Full Coverage Search and Rescue

Scope of workshop (1) Information Management tools > for Management > for Assessment, Search and Rescue > for Reporting (2) Virtual OSOCC Modification proposal (3) Social media

Overview Why do we need Information Management? To improve field coordination in USAR operations to obtain efficiency and effectiveness What are the issues? Larger, more complex and frequent USAR operations result in increased workloads and loss of situational awareness Who needs Information Management? All stakeholders of the INSARAG community

Information Management concept Who IM Tools -LEMA -USAR Teams -Social Media -Forms -Checklists -Guidelines -VO -USAR Coordination Cell -Sector Coordination -Guidelines -IM platforms -VO -USAR Coordination Cell -Sector Coordination -USAR Teams -Forms -Checklists -VO

Approach for tools development • Review of complete mission cycle • All tools were developed considering a full integration with: • • Coordination methodology Worksite identification code Sector identification code USAR teams standard identification Coordinates format standard Time format standard Date format standard Detailed instructions on how to fill forms (pending)

Tools developed for three areas 1 2 3 • Management • Assessment, Search and Rescue Levels • Report

IM tools for Management M-3 M-1 Team Fact RDC Briefing Handout Sheet Form 12 hrs Mobilization 24 hrs 48 hrs 72 hrs Operations 96 hrs Demobilization

Virtual OSOCC LEMA OSOCC RDC M-3 RDC Briefing Handout Form UC Sector Coord. USAR team M-1 Team Factsheet USAR team Sector Coord. USAR team USAR team USAR team USAR team

IM tools for Management M-1 Team Fact Sheet 12 hrs M-3 RDC Briefing Handout Form 24 hrs Mobilization M-4 OSOCC / UC Planning Guideline 48 hrs 72 hrs Operations M-5 OSOCC-LEMA Briefing Guideline 96 hrs Demobilization

Virtual OSOCC M-4 OSOCC/UCC Planning Guideline LEMA RDC M-5 OSOCC-LEMA Briefing Guideline OSOCC UC Sector Coord. USAR team USAR team USAR team USAR team USAR team USAR team

IM tools for Management M-1 RDC Planning Guideline 12 hrs M-3 RDC Briefing Handout Form 24 hrs 72 hrs Operations Mobilization M-3 OSOCC/ UCC Planning Guideline 48 hrs M-4 OSOCC-LEMA Briefing Guideline M-6 Standard Meeting Guideline 96 hrs Demobilization

Virtual OSOCC LEMA RDC M-6 Standard Meeting Guideline OSOCC UC Sector Coord. USAR team USAR team USAR team USAR team USAR team USAR team

IM tools for Assessment, Search & Rescue O-1 Country Information Template O 2 Wide Area Assessment 12 hrs Mobilization 24 hrs 48 hrs Operations 72 hrs 96 hrs Demobilization

Virtual OSOCC LEMA RDC OSOCC UC Sector Coord. USAR team O-1 Country Information Template Sector Coord. USAR team USAR team USAR team USAR team O-2 Wide area Assessment USAR team

IM tools for Assessment, Search & Rescue O-1 Country Information Template O 2 Wide Area Assessment 12 hrs O-3 Assignment Briefing Package 24 hrs Mobilization O-5 Sector Assessment 48 hrs Operations O-6 Sector Assessment Field Form 72 hrs 96 hrs Demobilization

Virtual OSOCC LEMA RDC OSOCC UC Sector Coord. O-3 Assessment Briefing package USAR team USAR team USAR team O-5 Sector Assessment USAR team USAR team O-6 Sector Assessment Field Form

IM tools for Assessment, Search & Rescue O-1 Country Information Template O 2 Wide Area Assessment 12 hrs O-3 Assignment Briefing Package 24 hrs Mobilization O-5 Sector Assessment O-7 Team situation report form 48 hrs O-8 Worksite Report Form 72 hrs Operations O-6 Sector Assessment Field Form 96 hrs Demobilization O-9 Victim extrication form

Virtual OSOCC LEMA RDC O-9 Victim extrication form OSOCC UC Sector Coord. O-7 Team situation report form USAR team USAR team USAR team O-8 Worksite report form USAR team USAR Teams only need to fill 3 types of forms during Search & Rescue operations

IM tools for Reporting R-1 Demobilization Form 12 hrs Mobilization 24 hrs 48 hrs Operations 72 hrs R-3 Post Mission Report 96 hrs Demobilization R-2 Mission Summary Report

OCHA Virtual OSOCC R-3 Post Mission Report LEMA RDC OSOCC UC Sector Coord. USAR team USAR team USAR team R-1 Demobilization Form USAR team R-2 Mission Summary Report USAR team

Virtual OSOCC Modification Coordination with GDACS Working Group: -OWG requested some additional features >Improvement of USAR ops usability -Improvement for visibility of request status of international assistance status -Separate page/subtitle for USAR ops. >In progress -Automatic analysis of spreadsheets -Column sort of arrival/departure information -Authorization

Social Media -Operational guidance note on processing information from social media -First draft of information collection guideline for Social Media (by Gisli Olafsson) -Contents (1)Goal (2)Objective (3)Assumption (4)Concept -Challenges

Feedback required Information Management tools developed will be uploaded to a Discussion Forum in the Virtual OSOCC for further discussion and feedback. THANK YOU!

Operations Working Group Information Management Workshop INSARAG Team Leader Meeting Brisbane, Australia 25/03/2012

IM tools for Assessment, Search & Rescue O-1 Country Information Template O 2 Wide Area Assessment 12 hrs O-3 Assignment Briefing Package 24 hrs Mobilization O-5 Sector Assessment O-7 Team situation report form 48 hrs O-8 Worksite Report Form 72 hrs Operations O-6 Sector Assessment Field Form 96 hrs Demobilization O-9 Victim extrication form