OPERATIONS STEERING COMMITTEE Constituency Operations Team KickOff Meeting

OPERATIONS STEERING COMMITTEE Constituency Operations Team Kick-Off Meeting February 28, 2009 Interim Chair: Olga Cavalli

Constituency Operations Team Initial Work Team Members v v v v v Interim Chair: Olga Cavalli - Nominating Committee Appointee Chuck Gomes - g. TLD Registries Constituency Tony Harris - Internet Service Providers Constituency Zahid Jamil - Commercial and Business Users Constituency S. S. Kshatriya - Individual (India) Victoria Mc. Evedy - Intellectual Property Interests Constituency Hector Ariel Manof - Intellectual Property Interests Constituency Krista Papac - Registrar c. Dr. Shahram Soboutipour - Individual (Iran) Michael Young - g. TLD Registries Constituency

Constituency Operations Team Kick-Off Meeting Draft Agenda 1. Call to order and introductions 2. Review agenda 3. Review and discussion of Constituency Operations Work Team charter (delineation of current problems, desired outcomes, deliverables, and timelines) 4. Timeline for interim Constituency Operations Work Team chair and procedures for selecting permanent chair; vice-chair 5. Procedures for finalizing Constituency Operations Work Team charter, including proposed timeline 6. Agree to regular teleconference meeting times 7. All other business

Constituency Operations Team Work Team Draft Charter Goals v Develop proposals for Council consideration based on the Board’s endorsement of recommendations: § Improved inclusiveness, openness, and transparency § Effectiveness and efficiency of the GNSO constituency and stakeholder group operations and their interactions with other GNSO structures (i. e. , the Council) will include: § Developing a global outreach program to broaden participation in current constituencies § Enhancing existing constituencies by developing recommendations on the following: ü Each constituency should have a clearly communicated set of participation rules and operating principles that are based on common principles developed by the GNSO. ü Develop a “tool kit” of basic administrative, operational and technical services available to all constituencies.

ICANN Board Recommendations Enhance Constituencies All constituencies operate in open, transparent manner Processes are standardized, accessible, and democratic Participation is global and supports multiple languages Centralized directory: up-to-date and publicly accessible Staff Support “Toolkit”: outreach, services, admin, et al. al Constituency Ops Team: standards, rules & procedures

Constituency Operations Team Suggested Work Team Projects Enhance existing constituencies by developing recommendations on constituency participation rules, operating principles, and database of members ü Each constituency should have clearly communicated set of participation rules and operating principles ü Operating principles should ensure constituencies function in a representative, open, transparent & democratic manner ü Develop and maintain a database of all constituency members and others not formally a part of any constituency ü Offer each constituency a “toolkit” of in-kind staff support and/or services

Constituency Operations Team Suggested Work Team Projects Develop a global outreach program to broaden participation in current constituencies ü Reach all current members of the ICANN community and potential members, particularly non-English speakers ü Develop global outreach programs aimed at increasing participation ü Offer each constituency a “toolkit” of in-kind staff support and/or services

Constituency Operations Team Initial Work Team Activities Hold kick-off meeting in Mexico City Feb 28 -Mar 1 Review and discuss draft WT Charter Identify internal skill sets and select team leaders Establish procedures to finalize the WT Charter Establish time and meeting/call frequency Discuss scope, goals, and begin formulating tasks

OSC Constituency Operations Team Wiki https: //st. icann. org/icann-osc/index. cgi? constituency_operations_team

OSC Constituency Operations Team Sample Project Checklist

GSNO Contituency Survey http: //gnso. icann. org/en/improvements/gnso-constituency-survey-report-28 jan 09 en. pdf

REFERENCES: For Information about OSC Work Teams: Operations Steering Committee: https: //st. icann. org/icann-osc/index. cgi OSC Constituency Operations Team: https: //st. icann. org/icannosc/index. cgi? constituency_operations_team OSC GNSO Operations Team: https: //st. icann. org/icann-osc/index. cgi? gnso_operations_team OSC Communications Team: https: //st. icann. org/icann-osc/index. cgi? osc_communications_team For Information About GNSO Improvements: http: //gnso. icann. org/en/improvements/ Background: http: //gnso. icann. org/en/improvements/background-en. htm Overview: http: //gnso. icann. org/en/improvements/overview-en. htm Reviews: http: //gnso. icann. org/en/improvements/reviews-en. htm Council Organization: http: //gnso. icann. org/en/improvements/structureen. htm New Constituencies: http: //gnso. icann. org/en/improvements/newcoprocess-en. htm Stakeholder Groups: http: //gnso. icann. org/en/improvements/stakeholderprocess-en. htm

Thank You! Policy Staff Resources Policy-staff@icann. org Operations Steering Committee: Rob Hoggarth, Sr. Policy Director GNSO Operations Team: Julie Hedlund, Policy Consultant Constituency Operations Team: Julie Hedlund Communications Team: Ken Bour (Consultant) Policy Process Steering Committee: Liz Gasster, Sr. Policy Counselor New PDP Team: Margie Milam, Sr. Policy Counselor Working Group Team: Ken Bour (Consultant)