OPERATION SWORDFISH Assumptions Constraints Methodology Risk Challenges Successes

OPERATION SWORDFISH Assumptions & Constraints Methodology Risk Challenges & Successes Lessons learned A practical guide to Project Management Introduction to PMBOK By: Jose Gonzalez

Assumptions and Constraints Assumptions & Constraints Methodology Assumptions a) b) c) d) The consumer is acquainted with product. End user has access to internet. Project Management Team will remain intact throughout duration of project. Technology will be available 100% of the time. Risk Constraints Challenges & Successes Lessons learned a) b) c) d) e) f) g) h) Cost. Imposed date of completion and/or other time constraints. Knowledge/Technical Base. Available technology. Communication and advertising. Maintenance. Copyright infringements. Detail, depth and intricacy of product.

Methodology Jamal Design Assumptions & Constraints Methodology Risk Richard Risk, cost & control Terry Project Manager Integration Challenges & Successes Lessons learned Jose Scope, WBS, Time and HR Tim Quality & Procurement

Methodology Team work Assumptions & Constraints Methodology Individual work Team work Scope and framework 12 -апр 15 -апр 17 -апр 18 -апр Quality 19 -апр 22 -апр 24 -апр 25 -апр Risk 26 -апр 29 -апр 01 -май 02 -май Procurement 03 -май 06 -май 08 -май 09 -май Human Reources 10 -май 12 -май 14 -май 15 -май Communications 24 -май 26 -май 28 -май 29 -май Schedule 31 -май 02 -июн 04 -июн 05 -июн Cost 07 -июн 10 -июн 12 -июн 13 -июн Integration 14 -июн 17 -июн 19 -июн 20 -июн Risk Challenges & Successes Lessons learned

Methodology 12 -апр Assumptions & Constraints Scope and framework Quality Methodology Risk Procurement Risk Challenges & Successes Human Reources Communications Schedule Lessons learned Cost Integration Website & Presentation 22 -апр 02 -май 12 -май 22 -май 01 -июн 11 -июн 21 -июн

Risk Assumptions & Constraints Methodology Risk Challenges & Successes Lessons learned 1. Risks need to be planned for from the conception of the project to enhance the chance of success by reducing uncertainty. 2. A risk register is used to track the risks for the project by monitoring the probability and severity of the risks. 3. The register tracks both negative and positive risks which need to be monitored and controlled for the life of the project to identify the impact. 4. All key stakeholders should have input in the identification of risks for the register. 5. Both internal and external risks must be considered. 6. Diagramming is a technique used to show the information collected for risk management (i. e. Cause & effect, Flow charts, Influence diagrams, Histograms). 7. Analysis methods like SWOT, Quantitative Risk and Sensitivity analysis are used to identify the potential of the risks to the project. 8. As you can see Risk Management is a very important part of Project Management.

Challenges and Successes Challenges Assumptions & Constraints Methodology Risk Challenges & Successes Lessons learned 1. To create a unique web site incorporating all the knowledge areas of the PMBOK 2. Search for a Web Host, tools and server 3. Design the site to be simple and clear for all the visitors 4. Internet and server connection 5. Consolidation of all the information 6. The fact the project team had only one day per week to organize/plan 7. Successes 8. Getting the right web host 9. Understanding the server tools required for creating the pages 10. Successful weekly update of a new chapter after quality approval 11. Launching the website on time including all the necessary information 12. The fact the team all pulled together, communicated and worked around any obstacles and barriers

Lessons Learned Assumptions & Constraints Methodology 1. Attendance ü Scope and baseline information are delivered ü Methodology is explained ü Schedule is created Risk 2. Project Manager Assignment ü Assign early to avoid confusion Challenges & Successes Lessons learned ü Directs the information / communication flow ü Keeps the project on schedule and holds team members accountable

Lessons Learned Assumptions & Constraints Methodology 3. Communications Platform ü Agree early on medium for all communication ü Identify Roles and Responsibilities and make accountable ü Agree on schedules and hold accountable Risk 4. Logbooks Challenges & Successes Lessons learned ü Implement at project start ü Keep up to date

Lessons Learned Assumptions & Constraints Methodology Risk Challenges & Successes Lessons learned 5. Continuous Risk Assessment ü Identify risk early and keep risk management at the forefront ü Don’t be afraid to implement a back-up plan 6. Utilize Previous Formats & Knowledge ü Choose formats that you are experienced in ü Don’t re-invent the wheel – use successful practices ü Utilize existing skill set – if you have a computer engineer, then use computers