Operating Room Instrument Rapid Delivery System sddec 11

Operating Room Instrument Rapid Delivery System sddec 11 -03 Group Members: Charles Ristau (Group Manager) Yik Sen Tan (Webpage Designer) Tariq Azmy (Secretary) Theron Worthington (Communication Liaison) Advisor: Daji Qiao Client: Iowa Health System Contact Person: Austin Smith

Problem Statement �At the hospital, Central Sterile Processing prepares instruments for the operating rooms to be used throughout the day. �Sometimes, additional or different instruments are needed, requiring nurses to call CSP, sometimes so much that the phone lines are completely tied up. �Need a better form of communicating

Floor Layout Operating Rooms 1 - 7 Sterilization Terminals Decontamination Operating Rooms 8 - 17

Intended Solution �Create a program to manage these requests in a digital format �This program will have nurses create the requests, while Central Sterile Processing(CSP) can update the status of the instrument throughout its cleaning process. �This program will organize the requests as well for CSP staff, helping them increase their work efficiency.

Concept Sketch Operating Room Nursespick Nurses receive pick up up notification instruments and clear the request Instrument sent to OR Decontamination Room Request Receive d Request #: 31 Status: Decontaminatin Sterilizing Complete Ready for pick g up Clean Core Ready for Sterilizatio n Request #: 31 Status: Ready for pick Complete Sterilizing Decontaminatin up g Instrument sent to Clean Core

Functional Requirements � Operating Room Terminal ◦ ◦ � Decontamination Room Terminal ◦ ◦ � View request information Instant update/event based status update Clean Core Terminal ◦ ◦ � Create, edit, and cancel request Instant update/event-based status update View request information Instant update/event based status update CSP Coordinator Terminal ◦ ◦ View request status and information Cancel request

Non-Functional Requirements �User friendly ◦ Straight forward user interface ◦ Appropriate font color and size �Effective display ◦ Auto arrange with priority ◦ Request “blinking” �Reliability ◦ Auto-matched technique

Market Survey �Most product in current market is tracking system ◦ Rarely found program that only has requesting system �Current Requesting System at Methodist ◦ Phone call �Calls get ignore when decontamination staffs are busy ◦ Tongue depressor �Decontamination staff might notice about it �Tongue depressor written area is very limited

Constraints and Considerations ◦ ◦ ◦ Time Cost Program complexity Monitors Use of existing SPM database �Security Request (SR 2 form) ◦ Compatibility/Issues �Touch screens with Windows XP �Firewall Issues involved in networking

Potential Risks & Mitigations �Change of Project Requirements �Change of Management �Reaching Project Checkpoint in Timely Manner �Overbudget

Cost Estimate �Budget: $2, 000 (grant) Available Total �Hardware ◦ 3 Touch screen Monitors(< $900) �Labor $1, 000 (100 hours @ $10/hour) �Workstation computers available �Total: < $1900

Project Schedule – Spring 2011 1. 9 Senior Design Introduction Problem Definition Identify End-Users and End-Uses Identify Requirements and Solution Technology Selection Choosing the Programming Language Research Networking Devices Selection End Product Design Database Design Code Design Testing Design Finalize Design Project Documentation Project Plan Design Document Project Reporting Weekly Report Website 1. 16 1. 23 1. 30 2. 6 2. 13 2. 20 2. 27 3. 6 3. 13 3. 20 3. 27 4. 3 4. 10 4. 17 4. 24 5. 1

Project Milestone �April 20 – Completed Simple Server/Client Networking �April 24 – Finalized Design Report �Summer 2011 – Continue on expanding the coding and order hardware �September 25 – Begin Full Test & Bug Fixes �November 6 – Finalize Design

Functional Decomposition Decontamination Status Board Terminal Requests Information Decontamination Room Terminal Operating Room Terminal Status Update Clean Core Status Board Terminal Status Update Clean Core Terminals Coordinator Computer

System Architecture Nurse Terminal

Interface Design Nurse Terminal

System Architecture Decontamination Terminal

Interface Design Decontamination Terminal

System Architecture Sterilization Terminal

Interface Design Sterilization Terminal

System Architecture CSP Coordinator Monitor

Interface Design CSP Coordinator Monitor

Hardware & Software Technology �Workstation OS - Windows XP - Language - Java - �Status Board Terminal - Touch Screen Monitor - $200 - $400 price range - 19 – 21” screen size

Test Plan �Unit Testing (JUnit) �Functional Testing �Modular Testing �Manual Testing

Responsibilities/Contributions �Charles Ristau ◦ Team Leader and Front-End design Manager �Yik Sen Tan ◦ Webpage Designer and Frond-End design Assistant �Theron Worthington ◦ Communication Liaison and Back-End design Manager �Tariq Azmy ◦ Secretary and Back-End design Assistant

Current Status �Design - Finalized Design Framework - Specified Functional Tasks for Each Software �Implementation - Modeled Simple Client-Server Networking - Integrated network with GUI interface �Terminal Selection - Confirmed with HP Touch Screen Monitor

Plan For Next Semester �Full Implementation - Expand the codes to include all features - Have all software connected in the network �Testing the system - Error and Bug Fixes �Full Setup and Demonstration

Project Schedule – Fall 2011 8. 28 9. 4 End Product Implementation Software Coding Device Setup and Installation Bug Fixes Test Planning End Product Testing Test Execution/Evaluation Error Analysis Project Documentation Project Poster Final Project Documentation Project Reporting Weekly Report Website 9. 11 9. 18 9. 25 10. 2 10. 9 10. 16 10. 23 10. 30 11. 6 11. 13 11. 20 11. 27 12. 4 12. 11

Questions?