Open SE 2 0 Task force Task Force

Open. SE 2. 0 Task force Task Force II : Project Lifecycle and Key deliverables N. Latif, B. Nicquevert, B. Ferreira, E. Peyrat, E. Harrouch, T. Wijnands

Mandate Deliverable : A 20 -min presentation to be given on 11 October a. m. Goals : • Reviewing the Open. SE knowledge domain as featured in the Open. SE booklet, • Discussing the appropriateness w. r. t. projects typologies at CERN, • Discussing the alignment with other standards such as PMBo. K, HERMES, PRINCE 2, . . • Discussing the limitations due to CERN support tools such as EDH, MS Project, CERN templates • Propose improvements (with a rationale), for both the booklet and the Open. SE training material Note: the aim is not to start rewriting the booklet nor to make a new set of training handout slides!

Open. SE Booklet (Version 1. 0. 02 – February 2016) Chapter II – 5 pages Ø What is a Lifecycle Ø The Open. SE Lifecycle Ø The Facility Life. Cycle Ø Facility Life. Cyle Ø Interphase Decision Points Ø Six project Phases Ø Tailoring of project Phases Ø The Reticular and Fractal Nature

Open. SE Foundation (Slides from course - part 1)

Project Life Cycle Starting the project Organize and prepare Project Phase initiating © PMBok PMI 6 th. Ed Carry out the work Ending the Project Phase planning executing Integration Scope Schedule Cost Quality monitoring closing Resource Communications Risk Procurement Stakeholder

Project Phases ‘A collection of logically related project activities that culminates in the completion of one or more deliverables’ Attributes (examples) • • • Name : Phase A, Phase B, … Number : 3 phased project, 5 phased project Duration Resource management (people, buildings, equipment) Entrance criteria to entry the phase Exit criteria to exit the phase

Project Phases Examples of phase names : • • • Concept development Feasibility Study Customer Requirements Solution Development Design Prototype Build Test Transition Commissioning Milestone review Lessons learned Criteria to establish a phase : • Management Needs • Nature of the project • Unique characteristics of the company or the technology • Project elements including technology, engineering, business, process or legal • Decision points

Documentation @ phase gates ‘every phase needs to be initialized, planned, executed, monitored and controlled and closed’ At the end of a phase, compare the project information against the information that can be found in : • • Project Business case Project Charter Project Management Plan Benefits management plan Results of this comparison can be : ü ü ü Continue to the next phase - RAS Remain in the current phase Rework deliverables from the current phase Stop the project Continue to next phase with modifications

Project Lifecyle ‘A collection of logically related project phases that the project will pass through from start to end’ Attributes (examples) • • • Name : Phase A, Phase B, … Number : 3 phased project, 5 phased project Duration Resource management (people, buildings, equipment) Entrance criteria to entry the phase Exit criteria to exit the phase

Project Lifecyle – general characteristics Cost of Any Change Degree High Low Risk Time

The continuum of project lifecycles “The project lifecycle needs to be flexible enough to deal with the variety of factors included in the project” The ability to evolve and adapt is relevant in environments where there is a : • High degree of change and uncertainty • Wide variety of stakeholder interpretations and expectations Predictive Iterative Incremental Agile

Agile project lifecycles Initiating Planning Executing Monitor and control