Open Science in grant proposals and beyond Maria

Open Science in grant proposals and beyond Maria Cruz | Utrecht #Open. Science. Coffee| 3 July 2020

About me • Joined the Executive Board Office of NWO as Policy Advisor Open Science in October 2019. • I have a Ph. D and research background in astronomy and astrophysics. • Prior to joining NWO, I gained experience with engaging researchers with open science, in particular research data management and FAIR data: • TU Delft University Library and 4 TU. Centre for Research Data • VU Amsterdam University Library 2

About you • Why are you interested in Open Science? • How do you put Open Science into practice? • What barriers do you currently face? • How have Open Science practices benefitted you? Go to https: //tinyurl. com/NWOgrants (it’s a Google Doc for discussion and interaction; it includes a link to this the presentation) 3

Plan for today • Open Science in grant proposals at NWO • Disclaimer: I won’t talk about Plan S (for the most recent info see: https: //www. nwo. nl/en/news-andevents/news/2020/07/nwo-announces-implementationguidelines-for-plan-s. html) • Take a researcher-centric perspective in outlining the benefits of Open Science inspired by the paper • How open science helps researchers succeed https: //doi. org/10. 7554/e. Life. 16800 • But grounded on examples from the Dutch community • Wider discussion on Open Science and grant proposals • How to instil the principles of Open Science in the grants system? 4

Open Science in Grants at NWO

Open Science at NWO policies require that research results paid for by public funds be freely accessible worldwide. https: //www. nwo. nl/en/policies/open+science 6

Open Science at NWO How and why? • Open access to publications aims to make the outcomes of scientific research freely accessible worldwide for everybody. • Responsible data management and sharing of research data allows valuable knowledge to be used by researchers, companies and public organisations. 7

Where can you find help? • Contact your University Library. They can help you with: • Open access to publications • Research data management and FAIR data sharing • Find your peers! • Open Science Community Amsterdam • Open Science Community Eindhoven • Open Science Community Groningen (OSCG) • Open Science Community Leiden - Leiden University • Open Science Community Tilburg University • Open Science Community Utrecht – The future is open! 8

Open Access Books Project leaders or coapplicants of awarded NWO research projects can apply for funding of the costs of Open Access publishing of academic books that result from NWO funding. • Maximum of € 10, 000 available per research project https: //www. nwo. nl/en/funding/our-fundinginstruments/sgw/open-access-books/openaccess-books. html 9

Open Science A researcher-centric perspective

doi: 10. 7554/e. Life. 16800 “We take a researcher-centric approach in outlining the benefits of open research practices. ” 11

How open science helps researchers succeed Open Science “policies are often motivated by ethical, moral or utilitarian arguments, such as the right of taxpayers to access literature arising from publicly-funded research or the importance of public software and data deposition for reproducibility. ” “Meritorious as such arguments may be, however, they do not address the practical barriers involved in changing researchers’ behavior, such as the common perception that open practices could present a risk to career advancement. ” doi: 10. 7554/e. Life. 16800 12

Open Science: what’s in it for the researcher? Open practices can make it easier for researchers to connect with one another by increasing the discoverability and visibility of one’s work. This can lead to new research collaborations, job and funding opportunities. 13 doi: 10. 7554/e. Life. 16800

https: //ub. vu. nl/en/news-agenda/news-archive/2019/apr-jun/sharing-data-leads-to-more-citations-and-i-see-it-as-a-moral-obligation. aspx 14 12 juni 2021

Sharing data signals transparency ‘Another important reason to share our data in open access is that we want our research to be transparent and reproducible. Others should be able to inspect it. I occasionally receive messages from researchers expressing how grateful they are that we share our data. People in the academic world respect what we are doing. ’ https: //ub. vu. nl/en/news-agenda/news-archive/2019/apr-jun/sharing-data-leads-to-more -citations-and-i-see-it-as-a-moral-obligation. aspx 15

Enhancing collaboration • This project enhances collaboration and drastically reduces the waste of time in locating and standardizing data. . . • It benefits researchers too, especially the data owners because it archives their data, exposes their population to potential collaborators and reduces time they usually need to invest in formatting data for each data request. A Collection of Open Science Use Cases. Zenodo. http: //doi. org/10. 5281/zenodo. 3903257 16

An example from TU Delft – Hugo Ledoux makes most of the research software he and his group develop openly available under an open source software license. To benefit society “Most people using our software in government agencies. We target users from industry and government and try to release software that will be useful to them. ” 17 http: //www. onlinemagazine. library. tudelft. nl/? p=2060

New collaborations and grant opportunities He finds that sharing software gives visibility to his research. In 2017, Ledoux was contacted by a research group in South Korea to be part of their grant proposal; the proposal was successful. Through sharing software, Ledoux has also got in closer contact with practitioners in his field. “That sometimes opens up new areas of research for me”. 18 http: //www. onlinemagazine. library. tudelft. nl/? p=2060

F Schönbrodt (2016) https: //www. nicebread. de/open-sciencehiring-practices/ 19 12 juni 2021 Invoegen > Koptekst en voettekst

20 12 juni 2021 Invoegen > Koptekst en voettekst

Open Science in grant evaluation 21

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• Take other scientific outputs with scientific and/or societal impact into account as well (such as data, software, codes, patents, and so forth) when evaluating quality. • Explicitly recognise open research practices by applicants in evaluation procedures and acknowledge their value. NWO is considering a pilot with an ‘open science track record question’ on application forms. https: //www. nwo. nl/en/news-and-events/news/2019/04/knaw-nwo-and-zonmw-to-sign-dora-declaration. html 23 12 juni 2021

“Knowledge sector takes major step forward in new approach to recognising and rewarding academics” (VSNU, NFU, KNAW, NWO and Zon. Mw) November 2019 https: //www. nwo. nl/en/news-and-events/news/2019/11/knowledge-sector-takes-major-stepforward-in-new-approach-to-recognising-and-rewarding-academics. html 24

DORA Implementation: Veni Pilot “Special attention is paid to contributions to open science; candidates are required to indicate which outputs are openly available. ” https: //sfdora. org/2019/11/14/quality-over-quantity-how-the-dutch-research-council-is-givingresearchers-the-opportunity-to-showcase-diverse-types-of-talent/ 25

New narrative CV extended to entire Talent Scheme Two Parts • Narrative academic profile • Key outputs • Max 10, with a description of why the applicant considers this an important output Although it is not a formal criterion, we are finding that making contributions to open scholarship clearly visible in the CV causes most jurors to explicitly take openness into account in their assessment. 26 Committee members expect modern researchers to have an open research profile. Kasper Gossink-Melenhorst, Coordinator Talent Scheme (SGW) speaking at the Talent Scheme Information Meeting on 8 November 2019

Open Science and grants Wider discussion

Topics • Open Science track record in grant evaluations • Open sharing of grant proposals • Open review of grant proposals • Stimulating cooperation and transparency in the grants system – how can the system become more imbued with the principles of Open Science? Go back to: https: //tinyurl. com/NWOgrants 28

Acknowledgements • Many thanks to • My NWO colleagues Hans de Jonge and Kasper Gossink-Melenhorst for ideas, thoughts, feedback and suggestions • Jeroen Bosman (@jeroenbosman), Loek Brinkman (@Loek. Brinkman) and @Sparks 4 PD for engaging via Twitter with ideas and suggestions for this talk! https: //twitter. com/gravana/status/1278272025266499584 • Image credit slide 2: • Credit: ESO/WFI (visible); MPIf. R/ESO/APEX/A. Weiss et al. (microwave); NASA/CXC/Cf. A/R. Kraft et al. (X-ray) https: //www. nasa. gov/topics/universe/features/radio-particle-jets. html 29

Thank you! Questions? Maria Cruz, NWO, m. cruz@nwo. nl Twitter: @gravana