Open Access to Research Open Access Data Curation

Open Access to Research Open Access & Data Curation Team

Content of talk • • Introduction to the principles of open access Funders’ policies How to make research open access Depositing in Exeter’s repository ORE Getting funds to pay for open access Journal policies and embargoes Questions Download this presentation: http: //hdl. handle. net/10871/14504

What is open access? Free, unrestricted public access to publicly-funded research: • Increased visibility of research, researchers & Ph. Ds/PGRs • Easily found through Google, Google Scholar, etc. • Impact: OA research cited more frequently • Research lifecycle can be accelerated: published, read, cited, built on • Facilitating collaboration & sharing • Tool for the University to raise awareness of research profile • Sharing scholarship and intellectual wealth

OA & impact ‘OA advantage is a statistically significant, independent positive increase in citations, even when we control the independent contributions of many other salient variables’. Gargouri Y, Hajjem C, Larivière V, Gingras Y, Carr L, et al. (2010) Self-Selected or Mandated, Open Access Increases Citation Impact for Higher Quality Research. PLo. S ONE 5(10): e 13636. doi: 10. 1371/journal. pone. 0013636 ‘There is an immense advantage for individual authors, and for the discipline as a whole, in free and immediate circulation of ideas, resulting in a faster scientific discourse’. Gentil-Beccot, Anne et al. Scientometrics 84 (2010) 345 ar. Xiv: 0906. 5418 [cs. DL] SLAC-PUB-13693, CERN-OPEN-2009 -007.

How does open access work? Two routes to open access of equal scholarly value: Green open access • Typically, the final copy of the peer-reviewed publication (post print) is made available free of charge through deposit in a repository, e. g. , Exeter’s ORE Gold open access • The publisher provides immediate and unrestricted online access to the final published version, usually involving payment of a fee (Article Processing Charge or APC) - average £ 1. 7 k

Why move towards open access? All UK universities have to respond to funder requirements for open access to publicly-funded research: • Driven by Government push towards transparency and openness • RCUK introduced new policy in 2013 • Well-established Wellcome Trust policy • European funders move towards open access • HEFCE consultation on open access for REF 2020

What’s the situation at Exeter? • Guiding principle: academic freedom over where, what and when to publish is paramount • Green OA is the cultural norm – free and open to all equally • University policy asks that all newly-published papers are deposited in Exeter’s repository, Open Research Exeter (ORE), however the research has been funded • Fixed ring-fenced funds for Gold OA via RCUK and Wellcome annual block grants • Consult, monitor & support with Year 1 Review in 2014. Send us your feedback

Who is affected? Everyone! • Established researchers • Early career researchers • Post-docs • Ph. D students/PGRs… Anyone employed by or studying at Exeter in a research capacity will be affected either by funder policy or by the University’s own policy.

Funders’ policies - RCUK policy applies to peer-reviewed published research papers and peer-reviewed conference papers in published proceedings; not monographs, book chapters or editions. AHRC, BBSRC, EPSRC, etc: • Maximum of six months from publication date for STEM/M (may accept 12 m) • Maximum of 12 months for HASS (may accept 24) • STEM/M must use CC-BY licence if paid open access; HASS may use CC-BY-NC • Set statement included in published paper regarding access to underlying data • Good practice to preserve essential datasets locally or in ORE • Must acknowledge funder and include grant number

Funders’ policies – Wellcome Trust policy applies to peer-reviewed published research papers and scholarly monographs and book chapters. • • • Maximum of six months from publication date Deposit in Europe PMC and/or Pub. Med Central within six months Must use CC-BY licence if paid open access Book chapters may be licensed more leniently (CC-BY-NC/ND) Set statement included in published paper regarding access to underlying data • Good practice to preserve essential datasets locally or in ORE • Must acknowledge funder and include grant number • Sanctions will be imposed for non-compliance Most funders of medical research operate a similar policy: NIHR, Cancer Research UK, British Heart Foundation, etc.

Funders’ policies – Europe ERC: • Green or gold • Costs of gold can be included in grant applications • All research publications (articles and monographs) • Maximum of six months from publication (12 for HASS) • Deposit in Europe Pub. Med Central/institutional repository Horizon 2020 (evolving): • Green or gold • Peer-reviewed publications (also looking at data) • Costs of gold will be reimbursed • Maximum of six months from publication (12 for HASS) • Encourages authors to retain copyright • Encourages use of CC-BY

What about data? • Funders increasingly expect underlying datasets to be made available with the relevant paper • Most Research Councils expect data to be stored securely for future access if required – mandated by some (EPSRC) • If suitable for open access data can be uploaded to ORE or another secure repository – check your funder policy Registry of Research Data Repositories Wellcome list of recommended repositories If your data is unsuitable for open access (e. g. , contains personal or commercially-sensitive material) you still need to keep it securely and include a statement regarding its accessibility in your published paper

Theses • All Ph. D students must deposit a copy of their thesis in ORE • Mandatory in order to graduate • Use the ORE submission form and submit to the Doctoral Theses Collection • Upload relevant datasets where possible • Link to published papers where possible • 18 -month embargo available on request • Check you have permission for materials included in your thesis Liaise with the Postgraduate Admin Office for queries relating to the submission/graduation process pgadmin@exeter. ac. uk Ask rdm@exeter. ac. uk about specific open access or data queries Etheses information and guidance

How do I make research open access? • Check your funder policy – some, e. g. , Wellcome prefer gold • Check that your chosen journal complies with your funder policy • Embargo period of no longer than six months for green or • Paid gold with immediate open access • Wellcome and RCUK funded PIs can apply for funding on behalf of colleagues and PGRs on the same project – apply to Library • Some funders will allow costs of APCs to be included in bids • Most gold papers will require a CC-BY licence • Most Ph. Ds/PGRs will need to go green (deposit in ORE) • If your journal allows you to deposit a copy within six months submit it to ORE as soon as it is published • Researchers submit using Symplectic • Ph. Ds/PGRs use the ORE submit form • Submissions will be checked by Subject Librarians

Compliance and embargoes • Journals/publishers have a range of OA policies, check SHERPA/Ro. MEO • There may be restrictions on the version you can upload to ORE • You may find that your journal is not compliant with your funder policy, check SHERPA/FACT • Publish in another journal • Contact your funder • Ask the publisher to make an exception (waive fees? ) • Some publishers are increasing embargo periods to force authors to take paid options (Elsevier) • Publish anyway but risk sanctions or exclusion of paper from publications’ list? Best to negotiate with funder • If you are unsure ask openaccess@exeter. ac. uk

How to deposit a paper in ORE Researchers: • Use the Repository Tools feature in Symplectic • Full text • Manage full text • Choose file • Upload Ph. Ds/PGRs: • Use the ORE submit form • Login with Uo. E credentials • Provide as much bibliographic detail as possible Symplectic guide and ORE depositing guide NB Your Subject Librarian will check and approve all submissions including legal check and placing of embargo

How to get open access funds • If you’re funded by RCUK or Wellcome contact openaccess@exeter. ac. uk • Application for RCUK funds needs to come from a PI • Fill in a form and return by email or use the online form • Anyone funded by Wellcome (including research students) can apply directly • Library will process the request and handle payment • We have signed up to a number of subscription schemes: • Bio. Med Central (for EMS only) • Wiley journals (RCUK & Wellcome) • Royal Society – available to anyone who has funds • Sage journals – available for anyone who has funds

Important things to remember • Keep your post print • Include details of funder and grant number in papers • Make sure you’re using the licence your funder prefers • Include a set statement in publications referring to location of underlying data

Academic research networks Academia. edu, Research. Gate, etc. All useful tools for raising your profile and increasing the visibility of your research We recommend that you upload a legal copy of your paper to ORE and link to the handle (persistent identifier) from everywhere else NB some publishers (Elsevier) have started asking researchers to remove illegal papers. Your paper will always be secure and permanently accessible in ORE. Raising your research profile through open access

Demos • Using SHERPA/JULIET • Check your funder’s policies • Using SHERPA/Ro. MEO • Check policies of your chosen journals • Using SHERPA/FACT • Check your journal complies with your funder’s policy • Choose a Creative Commons licence • Upload a paper using Symplectic • Upload data to ORE Questions?

Further information & help • Library open access website: http: //as. exeter. ac. uk/library/resources/openaccess/ • Open access survival guide: http: //hdl. handle. net/10871/14187 • ORE: https: //ore. exeter. ac. uk/repository/ • Open access queries: openaccess@exeter. ac. uk • Subject Librarians: http: //as. exeter. ac. uk/library/subjectguides/ • Etheses: http: //as. exeter. ac. uk/library/resources/openaccess/e-theses/ • Etheses survival guide: http: //hdl. handle. net/10871/12502 • SHERPA: http: //www. sherpa. ac. uk/romeo/ • Research data management: http: //as. exeter. ac. uk/library/resources/rdm/