Ontarios Fair Workplaces Better Jobs Act Town Hall

Ontario’s Fair Workplaces, Better Jobs Act Town Hall February, 2018

Welcome and Greeting Ron Mc. Lester, Executive Director of Truth, Reconciliation and Indigenization 2

Agenda Welcome and Greeting - Ron Mc. Lester President’s Remarks - Cheryl Jensen Task Force Presentation – Cathy Frederick, Duane Mc. Nair Questions and Answers Session - Ron Mc. Lester (Facilitator) Brainstorming Session - All Closing Remarks - Ron Mc. Lester 3

4 Remarks from the President Cheryl Jensen

5 Task Force Presentation Cathy Frederick, Vice President, Human Resources Duane Mc. Nair, Vice President, Finance & Administration

What is Bill 148? Fair Workplaces, Better Jobs Act, 2017 (Bill 148) Passed into law on November 22, 2017. Amendments to three primary pieces of legislation: • Labour Relations Act (“LRA”) • The Occupational Health and Safety Act (“OHSA”) • The Employment Standards Act (“ESA”) – significant affect on colleges

Primary Financial Risk Employment Standards Act • Minimum wage Jan. 2018, Jan. 2019 • 2 paid days (of 10) personal emergency leave • 4% Vacation - Less than 5 years of service • 6% Vacation – More than 5 years of service • Equal Pay for Equal Work • Management of contractors • Proactive enforcement • Change in workplace • Additional / Extended Leaves • Pregnancy Leave / Parental Leave • Family Medical • Domestic / Sexual violence • Critical Illness • Child Death / Crime Related Disappearance 7

8 Impact to Algonquin Fall 2017 - $30 M estimate by College Employer Council Current Estimate $25 Million annually

Employment Standards Act Amendments 2018 -2019 Estimated Incremental Impact Minimum Wage 2% Pension and Vacation Pay Requirements 3% Statutory Holiday Pay and Emergency Leave 22% 9 Investment Contingency 13% Equal Pay - Equal Work 60%

10 How is Algonquin Responding? Task Force - Steering Committee – Broad Consultation & Engagement

11 Guiding Principles We will make decisions that: • are guided by the mission, vision, values of the College, • are driven by our commitment to learner success, • support the long-term sustainability of the College, • minimize involuntary effects on employees, and • result in a compliant budget

Getting back to a Balanced Budget A three year strategy reflects significance of the challenge Budget Deficit Funded by Reserves Year 3 Mitigation Bill 148/ESA Impact $25 M Year 1 Mitigation 2018 -19 Year 2 Mitigation 2019 -20 Balanced Budget 2020 -21 In-year deficit budgets temporarily offset by reliance on College reserves 12

College Reserves (March 2017) ERP Systems Upgrades 22% ESC 02 4% Infrastructure Renewal 2% Other Projects & Initiatives 1% Contingency Employment Reserve Fund Stabilization Funds 12% 1% [CATEGORY NAME] [PERCENTAGE] Future Capital Expansion 46% SIP Budget Carryover 6% Total Reserves $73, 300, 000 13

Algonquin’s Response Research/Brainstorming • Task Force - representation from across the College • Meeting weekly to: • Analyze the impact • Prepare financial projections • Identify and analyze options • Generate discussion with Steering Committee and Leadership Team • Some ideas will be identified for implementation in the short term, mid term or long term • This month we are outlining our three year plan for a balanced budget to the Board of Governors. • Created workplace@algonquincollege. com to allow employees to engage in the discussion whenever they have an idea or question. 14

Keeping you informed 15 Changing Workplace Web site Daily Information Source Weekly Employee Updates • Algonquincollege. com/changingworkplace • Updates • Resources • FAQs • my. AC Community Home • my. AC Resources Page • Good Morning Algonquin email for quick links and information. Jan. 29. 2018: Video Message from the President — Update on the Fair Workplaces, Better Jobs Act Jan. 29, 2018: Message from the President — Update on the Fair Workplaces, Better Jobs Act Dec. 19, 2017: HR Memo to Non-Full Time Support Employees Dec. 19, 2017: HR Memo to Part-Time Academic Employees Town Halls Departmental Meetings Open Channel Please join one of the following: • Feb 8, 2018, 9: 00 -11: 00 am, Minto Hall, ACCE • Feb 8, 2018, 6: 00 -8: 00 pm, Minto Hall, ACCE • Feb 13, 2018, 3: 00 -4: 30 pm, Salon A, Marketplace Food Court • To ensure cross-college on-going consultation • Email your questions or ideas to workplace@algonquincollege. com. • Meet with your direct colleagues and join the conversation • All inquiries will receive an initial response within one to two business days. • Meetings during the coming months to keep employees informed of updates.

16 Questions and Answers Session Ron Mc. Lester, Executive Director of Truth, Reconciliation and Indigenization

17 Brainstorming Session

Brainstorming Session • Post-its and pens are located at each chair • Write one idea per post-it responding to the questions • Move through the room to provide input on all of the questions • Add as many ideas as possible • If the idea already exists on a post-it, than simply add a checkmark to support the idea • Volunteers will be available to assist at each flip chart 18

The Questions • What can we change or do differently? • What should we maintain or do more of? • What should we stop doing? • What can we do better or more efficiently? …. to increase revenue or decrease the expense lines. 19

Brainstorming Session What to do The Questions • Post-its are located at all the flip charts What can we change or do differently? • Write one idea per post-it What should we maintain or do more of? • Move through the room to provide input on all the questions What should we stop doing? • Add as many ideas as possible • Add a checkmark to support an existing idea • Volunteers are available 20 What can we do better or more efficiently? . . . to increase revenue or decrease the expense lines.