OnSite Coordination When l What l l l

現場安排 On-Site Coordination

報到處作業安排 ¢ When何時開始進場安排報到處? l ¢ What報到處主要功能? l l l ¢ ¢ one day~few hours before the meeting open Check-in attendees (handout conference material/attendee packet) One-site registration Answer questions Where報到處應設置在何處? 主要出入動線處

¢ How l l Table size (enough room for checking-in, processing registration, displaying pamphlets, or flowers) Equipments (computer, internet assess, phone lines, credit card machine, signs) Work station size (enough space for storing conference packet) Sitting area

報到處所需備齊物件 ¢ ¢ ¢ Attendee list (字母/筆劃)順序 Badge Function tickets 大會節目手冊Conference program 大會論文及Conference proceedings Facility map Local map/tour guide Gifts 參展廠商宣傳文宣 Receipt 會議操作手冊 文具用品

Signage 指示標誌 ¢ 功能 l l ¢ 類型 l l ¢ Direct attendees Provide information 方向指示牌 會議告示牌 會議室活動告示牌(banner) 會議室活動海報 指示牌相關事宜 l l Type of sign How many Style Size

現場管理 On-Site Management ¢ 作人員需求量決 定準則 l l # of attendees # of different activities (breakout sessions, tour, …) At least 2 people at each shift 1 staff/100 attendees

緊急事件處理 Crisis Management

What is CRISIS? ¢ 危機 vs. 狀況 ¢ 會議現場之危機處理 ¢ Always ask “What if” questions

Meeting Evaluation Who What When Where How

What to evaluate? ¢ ¢ The program The site The social program Attendee profile