Online School Assessment Survey OSAS Robin Tice NYSDOH

Online School Assessment Survey (OSAS) Robin Tice NYSDOH Bureau of Immunization

Background Ø Annually collect survey data from >15, 000 post-secondary institutions, schools and day cares in accordance with Public Health Law. Ø Assess vaccination coverage and monitor compliance with immunization requirements. 2

Goals and Objectives Ø Eliminate paper surveys. Ø Quickly, accurately and securely collect immunization data. Ø Enhance capability to monitor compliance with immunization requirements. 3

Target Population Ø Post-secondary Institutions Ø Public schools Ø Private schools Ø Head Start Programs Ø Nursery Schools Ø Day Care Centers 4

Paper Survey NYSDOH Bureau of Immunization mails surveys Schools Mail Completed Surveys NYSDOH Bureau of Immunization Surveys Received Manual Review of each survey 5

Paper Surveys scanned 2 sets of error edits generated and corrected Preliminary data on first batch of surveys 6

NYSDOH notifies schools survey is available. SCHOOLS OSAS NYSDOH 7

Methods Ø Used existing Health Commerce System (HCS) to house school survey application. Ø Worked with existing software framework to create OSAS. 8

Methods Ø Expanded the Communications Directory to include schools. Ø Recruited schools for HCS accounts. l HCS accounts needed to access the HCS. 9

HCS Ø Secure system accessible via the Internet -- anytime, anywhere. Ø Up-to-date information on important and timely public health issues is available on the HCS. 10

HCS Ø Provides access to the latest NYS health alerts. Ø Free for schools. Ø HCS accounts are password protected. 11

Benefits of OSAS Ø Eliminates most frequent completion errors. Ø Instant confirmation that the immunization survey data has been received. Ø Help buttons next to each data entry field box display instructions for completing that field box. 12

Training Ø Webinars using Web. Ex Live l Pre-recorded l Ø OSAS Quick Guide Ø OSAS Frequently Asked Questions 13

Additional Benefits Ø More quickly and effectively communicate with schools. Ø Increased interaction with schools. Ø School Surveillance application has become a one stop shop for schools. Ø NYSIIS also located on the HCS. 14

Progress Ø Schools Reporting Online 2006 pilot project 126 schools l 2007 953 schools l 2008 2840 schools l 2009 4620 schools and 280 Postsecondary institutions l 2010 anticipate over 5500 schools l 15

Results Ø Efficient data collection system. Ø Requires minimal training to use. Ø Cost savings of over $21, 000. Ø Valuable tool for other agencies needing to contact schools and collect data. 16

Future Ø Anticipate over 9, 000 schools will report via OSAS in the next few years. Ø More NYS agencies will utilize the school survey system. 17

Contact Information Robin Tice or David Gonzalez Bureau of Immunization 518 -474 -1944 osas@health. state. ny. us 18