Onboarding Paperwork Overview Introduction The following slides provide

Onboarding Paperwork Overview

Introduction • The following slides provide an overview of the paperwork that all SYEP employees need to complete. • Please contact the Employee Services and Labor Relations (ESLR) Division with any questions regarding Onboarding Paperwork at 301 -883 -6396, Option 2. • Report issues with obtaining completed documents to ESLR immediately. Youth should not work beyond the first week of the program with incomplete paperwork.

Maryland Work Permit • Application is available on the MD Department of Labor, Licensing and Regulation’s website. It is not provided by the County. • Required for all Youth ages 1417. • Youth cannot work if the Parent or Guardian signature is missing from Step 2. • Employer must sign on line under Step 3 upon receipt of Work Permit.

Maryland Work Permit • Age-based work limitation guidelines are available for employer and youth reference.

Federal Tax Form – NO TAXES WITHHELD SAMPLE • Youth should be instructed to consult a parent or guardian with questions. • Required to be completed within the first week of work. • Employer signature and Employee Identification Number are not required. • Note: Indicating a “ 0” on the allowances line will cause the maximum amount of taxes to be withheld.

MD Tax Form –WITHHOLDING SAMPLE • Youth should be instructed to consult a parent or guardian with questions. • Required to be completed within the first week of work. • Employer signature and Employee Identification Number are not required. • Note: Indicating a “ 0” on the allowances line will cause the maximum amount of taxes to be withheld.

I-9/Employment Eligibility Verification • Youth should be advised as to the acceptable documents used to verify Identity and/or Employment Authorization Information.

I-9/Employment Eligibility Verification • Should be completed on the first day of employment to ensure the youth participant is eligible to work. • Identification must be verified in the presence of the youth. • Note: When provided, use Social Security card to verify Social Security Number on all paperwork.

I-9/Employment Eligibility Verification • Acceptable Identity and Employment Authorization Information is critical. • Employer or Authorized Representative must sign this document. • Scanned copies of Identity and/or Employment Authorization Information are permissible.

Direct Deposit Form • Accurate Account and Routing Number Information is critical. • Ensure Social Security Number is correct. • Youth must sign in two (2) places.

Beneficiary Form • Used in the event that earned wages need to be payed on the behalf of a youth. Applies only to earned wages. • Form no longer requires the signature of a witness.

Beneficiary Form • Ensure the total sum of all percentages listed does not exceed 100%. • No fraction or decimal values. • Contingent beneficiaries will only be paid if all primary beneficiaries are unavailable.

Workplace Harassment Acknowledgment Training Form • Upon completion of Workplace Harassment Training, all Youth must complete this form.

Paperwork Checklist • Use to verify that each Youth has turned in the completed paperwork. • Only list the last four (4) digits of the Social Security Number on the form. • Note the highlighted item should be replaced with the WHAT Acknowledgment Form.

Important Dates and Information • All forms are available for pickup at: Office of Human Resources Management Employee Services and Labor Relations Division, Suite 125 1400 Mc. Cormick Drive Largo, MD 20774 • Complete paperwork must be returned to the address above by Friday, June 28, 2019. • SYEP Photos IDs will be issued at Charles Flowers High School on June 18 th, 19 th and 21 st.