Oil Gas Station Management Anywhere Anytime Head Office

Oil & Gas Station Management Anywhere, Anytime Head Office Operations Management, Bulk & Retail Operations, LPG/CNG & Petrol Pump Management, Billing, Accounting and Payroll

Scotia Cloud. Sync & Station Manager Operational Structure 11/4/2020

Oil & Gas Business Management Solutions Overview Central Management of your Petrol/Gas Station Network For operators of petrol station networks obtaining precise and detailed information on business processes at several petrol stations is vital for effective management. A timely evaluation of all data resulting in the petrol station network is the basis for many decisions and measures. Hypercom Network Cloud. Sync is the comprehensive head office system to manage your entire petrol station network online. Total control over your network Hypercom Cloud. Sync collects all transaction data of a petrol station network and brings transparency to your business processes by comprehensive reporting. That way the network management system is the basis for target-oriented optimizations Which help to reduce costs and form the basis for future Increases in profit and turnover. Moreover it is possible to gain an overview on best-selling products, at what time the mosts fuel is sold or to conduct a detailed customer frequency analysis. Based on the integrated graphical presentation of all the evaluations Hypercom Cloud. Sync answers all of your questions very quickly. Business optimization on basis of transparency With the network management system all data is up-to-date and ready for evaluations at all times. Based on Optimized planning of logistic, sales and strategic processes losses can be reduced whilst at the same time efficiency, turnover and profit are increased. The NMS Allows a quick decisionmaking and based on centrally planned and deployed the system contributes to promotions to improved brand customer loyalty. Highlights: Central article, price and promotion management Wetstock Management Comprehensive analysis and reporting tools Location independent based on web browser technology Alarm and service management 11/4/2020

Salient Features Software Define Pump Machines and enter Readings Billing and Inventory Control Daily Cash Transfers Reports can be exported to Word, Excel, Email Bar Code Enabled Seamlessly Integrated Financial Accounting Integrated Payroll Module Can be customized to interface with web

Modules of the Station Manager PARTIES MODULE PETROL PUMP MODULE INVENTORY CONTROL MODULE PEF MODULE (NTA, BRIDGING) LOGISTICS MODULE EMPLOYEE MODULE ACCOUNTS MODULE BAR CODING MODULE UTILITIES

Software is Windows/Web Based and Menu Driven with daily business transaction posted online for management review anywhere, anytime

11/4/2020

Station Manager Screen Shots 11/4/2020

Pump Station Version 11/4/2020

Pump Machines and Tanks can be defined easily.

Underground Fuel Tank Record

Fuel Types Fuel types like Diesel, Petrol (premium, Unleaded), CNG can be defined.

Dip Chart Entry Dip Chart is used for a tank to measure the contents of the tank in liters by taking a dip reading in the tank.

Evaporation Losses can be Tracked If the stock in the tank is less than the in-stock quantity of the product as maintained by computer then the difference can be attributed to evaporation loss.

Easy Billing for Fuel and Other Sales Cash or Credit Sales Bills Fuel Sales Can be created easily. You can select Customer Vehicle Number in Credit Sales Bill. Credit Card Payments are also recorded.

Adding New Oil & Other Sales To prepare Cash / Credit Invoice for Oils and Other sales give menu command Sales Bill.

Print Cash Memo for Fuel Sales

Cash Memo List for Petrol Diesel Sales This is for listing of diesel and cash petrol bill. Here only bills for cash sales of petrol and diesel can be listed.

Adding New Machine Reading To enter the new petrol/diesel machine entry, select the option Fuel Pumping Machine Readings from the Petrol Pump menu.

Post Fuel Sales (Closing The Day) Cash is accumulating at the petrol pump all the time. It has to be transferred many times in the day from the pump to bank or office etc. Creating and saving this record creates petrol / diesel sales entries in the ledger and updates the cashbook.

Daily Report Summary When you give the Print command from any report displayed in a grid another window will open with several tabs marked the following: List View, Email, CSV Text, MS Excel, MS Word, Print and Web.

Information Export Panel When you give the Print command from any report displayed in a grid another window will open with several tabs marked the following: List View, Email, CSV Text, MS Excel, MS Word, Print and Web.

Bar Coding Module This software is bar code enabled. A powerful bar code solution, beginning with the implementation of the Bar Code module, streamlines your entire business process. You can collect data by scanning barcode more quickly than ever before, and warehouse and shipping/ receiving staff can record bar coded items with a scanner connected to a computer. An array of data can be gathered, validated and verified in this way for not only inventory counts, but also quantities, item numbers and lot or serial numbers of goods shipped and goods received. Instead of time-consuming manual data entry, the data can be easily scanned into the computer to appropriate data field in your Accounting and Inventory Control System. Inventory errors are very costly to your business. Bar Code's advanced features can virtually eliminate data entry errors. Bar Code can automate procedures for dozens of employees, and many businesses discover that implementation of a bar coding solution pays for itself with the very first use.

Bar Coded Transactions and Records In this software bar-coding is implemented in the following modules of the software. Date can also be printed with number if you chose so. At the bottom of the bar code the equivalent text value is also included for easy identification. S/N. >> Module >> Name Record or Transaction >> Bar-coded Field 1. Customer >> Customer Record >> Customer Code + Account Code 2. Supplier >> Supplier Record >> Supplier Code + Account Code 3. Products >> Product Record >> Product Code + Sale Price 4. Account Heads >> Account Heads Record >> Account Code + Account Type 5. Sales Invoices, Customer Return Memo >> Sales / Customer Return >> Sales Invoice / Memo Number + Date , Customer Code 6. Purchase Invoices, Supplier Return Memo >> Purchase / Supplier Return >> Purchase Invoice / Memo Number + Date, Supplier Code 7. Vouchers >> Transaction Vouchers >> Voucher Number + Date

INVENTORY CONTROL MODULE How inventory is controlled? Product Record 1. Adding New Product 2. Finding Product Information 3. Editing Product Information 4. Deleting a Product Record Product List How Petrol, Diesel & Oil Sales is recorded? Sales Invoice 1. Different Types Of Sales 2. Standard Sales Invoice Information 3. Create Cash/Credit Memo for Oil / Other Sales 5. Create Cash/Credit Memo Petrol Diesel Sales 4. Updation of Stock by Sales 5. Cash Memos created by program for petrol, diesel cash sales Edit / Delete / Print Sales Invoices What is sales book ? Sales Book Sales Returns / Transactions 1. Sales Return Memo Customer Returns and Other Transactions Book 1. Displaying Customer Returns / Transactions 2. Editing A Memo from Customer Returns / Transactions Book

INVENTORY CONTROL MODULE Purchase Invoice 1. Standard Purchase Invoice Information 2. Making Purchase Invoice 3. Updation of Stock by Purchase 4. Editing Purchase Invoices Purchase Book 1. Displaying Purchase Book Purchase Returns / Transactions 1. Purchase Return Memo Supplier Returns and Other Transactions Book 1. Displaying Supplier Returns and Other Transaction Book 2. Editing A Memo from Returns Book Periodic Sales & Stock Statement 1. Preparing Sales And Stock Statement 2. Modifying Closing Stock

INVENTORY CONTROL MODULE Sales & Stock Statements (Manual Mode) Stock Movement Analysis 1. Stock Item Movement Register / Stock Register Products to be Reordered List MIS Reporting-Sales 1. Consolidated Product wise Sales Report 2. Group wise Product Sales Report 3. Customer wise Produc twise Sales Report 4. Product wise Customer wise Sales Report 5. Customer Category wise Sales Summery 6. Customer wise Outstanding Report 7. Outstanding Invoices' Ageing Report

Payroll or Employees Module Employee Record 1. Adding New Employee 2. Finding Employee Information 3. Editing an Employee Record 4. Deleting an Employee Record Employee List Employee Attendance Register (Day wise) Employee Attendance Register (Time wise) Overtime Register Employee's Work and Leave Summary Sanctioning of Loans & Advances Monthly Salary Statement (Day wise) Monthly Salary Statement(Time wise) Making Employees' Payment and Printing Payslip ESI Reports EPF Reports Month wise ESI and EPF Payments

Integrated Accounts Module Account Head Setup 1. Adding New Account Head 2. Finding Account Head Information 3. Editing a Account Head opening balance / details 4. Deleting a Account Head 5. Default Account Heads 6. Setting Up Opening Balances 7. Control Accounts : Setting 8. Listing Categories of Account Heads Chart of Accounts Setup : Profit & Loss And Trading Account Setup : Balance Sheet Transaction Vouchers 1. Different Types of Vouchers 2. Narration Setup 3. Voucher Entry 4. Receiving Payments against Credit Sales 5. Making Payments Against Credit Purchase 6. Editing / printing / deleting vouchers Journal : Listing Of Vouchers Printing of Cheques Bill wise Sales / Purchase Vouchers Cash Book Multicolumn Cash/Bank Book

Accounts Module Bank Book Bank Interest Calculation Day Account Balances Current Balances Account Receivable and Payables Ledger 1. Getting The Ledger of any Account Trial balance 1. How To Prepare Trial balance 2. Possible Reasons For Incorrect Trial balance Control Account wise Trial Balance Analysis of Accounts 1. Month wise Business Indicator 2. Month wise Account Balances 3. Periodic Account Movements 4. Transactions in Accounts 5. Account Heads Comparison 6. Cash Flow - Movement of Cash 7. Fund Flow - Assets Vs. Liability

Accounts Module Account Tools 1. Reindexing Voucher Numbers 2. Merging Of Account Heads 3. Locate Transaction in Ledger 4. Updation of Ledger 5. Do Reposting of Ledger Fixed Assets 1. Fixed Asset Chart( Half Yearly) 2. Fixed Asset Chart(Yearly) Final Accounts VAT Return Profit & Loss And Trading Account 1. Month wise Profit & Loss And Trading Account 2. Final Profit & Loss And Trading Account Consolidated Accounts of Company 1. Consolidate Ledger Accounts 2. Consolidated Closing Balances Balance Sheet 1. Month wise Balance Sheet 2. Final Balance Sheet Create Next Financial Year without Closing Accounts Closing the Financial Year

Complete Financial Accounting Integrated Vouchers, Journal , Cash Book, Bank Book, Ledger, Trial Balance, P/L Account and Balance Sheet

Automatic Data Testing and Backup One less thing to worry about. Your Data is secure!

Customization and Web Integration is done in professional and cost effective manner You also have option of getting the software further customized as per your requirements. Please let us know the details of required customization for a quote of additional charges. Our software has very useful features like export of reports to Email, Word, Excel, Preview and print and Upload to web etc. . These are advanced features for an accounting software. Also telephone numbers can be dialed directly from customer and supplier databases, email and letters can also be written to the customers, suppliers etc. from within the program. A number of useful reports are included in all the software.

Commercial Offer: Optional One time Application Customization - $xxx. 00 (Web & Desktop Versions Integration) Optional Annual Cloud. Sync User Licensing $xxx. 00 Station Manager License Per Site $xxx. 00 Onsite User Training & Implementation $xxx. 00 Terms: 80% Upfront Payment Required 20% Payment Required after completion of testing before go live implementation Online and Desktop versions will be implemented within 30 days after payment.

Thank You for Your Attention See more Advanced Solutions from Hypercom Network Ltd Fleet Management & Driver Monitoring Telematics | Vehicle & Home Security Alarm Products Fuel Tanker Seal Monitoring RFID Asset Monitoring Transformer Monitoring & Diagnostic System (EBB) Cell Tower Security & Monitoring Airport Trolley & Asset Management Emergency Response Systems Office & School Attendance Management (SAMS) Oil & Gas Tank Level Monitoring Remote Patrol Guard Monitoring Critical Infrastructure Protection Oil and Gas Pipeline Protection Intelligent CCTV Oil and Gas Flow Metering SCADA Systems & Process Automation Industrial and Home Burglar and Fire Alarm Protection Systems Custom Software Development Automotive

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