Office Productivity Tools 2 Laboratory Exercise 4 Working

Office Productivity Tools 2 Laboratory Exercise # 4 Working with Templates and Master Slides Objectives: At the end of the exercise, the students are expected to be able to: v Use templates. v Modify the Master Slides. v Add Background color. v Create your own template. v Add header and footer. Materials: • 3 ½ floppy disk Note: All exercises should be saved in your data disk and must be submitted to your instructor after every laboratory session. Files to be used: • Activity 5 xxx. ppt Basic Information: The Slide Master By changing the formatting (font style, font size, color, and/or position) of text or object placeholders on Slide Masters, all slides are automatically reformatted uniformly throughout the presentation. If, for example, you wanted to include clip art as your company’s logo or a saying or quote on all slides in your presentation, you would include it on the Slide Master, and it will then appear on all slides of your presentation. It controls the overall appearance of a slide – the background color, font style, or any reoccurring text or pictures. If you add, for example, the date, time, and page number to a slide master, the date, time, and page number are added to every one of your slides. Anything you wish to delete from the slide master will be deleted from all the slides as well. Few terms that apply specifically to areas on the Slide Master are described below: Mastertitle Aformattedplaceholderfortheslidetitle(thisisalsothetitleareafor Auto. Layouts) Mastertext Aformattedplaceholderforthemainslidetext(thisisalsotheobject areafor. Auto. Layout) Titleformat Referstotheobjectandtextattributesofthemastertitle Textformat Referstotheobjectandtextattributesofthemastertext Backgrounditems Referstoanyobjectsaddedtothe. Slide. Master(otherthanthemaster Viewing the Slide Master titleandmastertext, suchasartworkandcolors) The Slide Master is accessed through the View menu. By selecting Master from this menu, a submenu appears. After making the desired changes on the Slide Master, click on Slide view and display each slide in the presentation to see their effects. You may need to make adjustments to the Slide Master after seeing the effects on individual slides. Adding Page Number, Date, and Time using Header and Footer Slides can have header and footer just like word documents. Slide header and footer often contain information such as page number, the date, or the time. Since this is the type of information that would appear on every page, using the Slide Master is ideal. Laboratory Exercise 4 – Working with Templates and Master Slides

Office Productivity Tools 2 Applying a Color Schemes are set coordinated colors you can use in your presentation. You can also use them for charts and tables and to recolor pictures you add to slides. Each design template comes with a set of color schemes. It determines the background color, text, lines, shadows, and fill colors. However, an existing color scheme can also be modified to suit your tastes in colors. Applying a Different Background You can change the appearance of your slide background by changing its color, shade, pattern, or texture to produce a more dramatic effect. You can also use a picture as a slide background, but you can use only one type of background on a slide master. For example — you can have a shaded background, a textured background, or a picture as the background, but you can use only one of these on a single slide. When you change the background, you can apply the change to only the current slide or to all the slides and the slide master. Applying Design Templates Design templates are files that contain the styles in a presentation, including the type and size of bullets and fonts; placeholder sizes and positions; background design and fill color schemes; and a slide master and optional title master. This can help your presentation to be more stylish and somehow adds beauty when presenting. Activity #7 Work with Templates and Master Slides 1. 2. Open the file Activity 5 xxx. ppt. Access the View menu > Master > Slide Master. Power. Point gives you access to your presentation’s slide master. Along with the view of slide master, the Slide Master View toolbar also becomes available. This toolbar gives you easy access on editing your elements in the slide master. To save more space in your slide master, you can dock this toolbar. Click the title bar of the toolbar, your mouse should become a fourheader arrow. Hold down and move it along with the other toolbar. Also, you can notice two slides when in the slide master view. The first slide is the Layers slide master and the second is the Layers title master. The latter becomes visible in the normal view when the layout of the slide is title layout. In contrary, the layers slide master is being used by the other layouts. Let us first use the layers title master. 3. Change your first slide layout to Title Slide Layout so any modifications will be change on the layers title master will be applied in your title slide. You would notice that there are placeholders on your slide; you can just ignore this because we have already provided our own title. To continue to our slide master, do the following: 4. 5. 6. 7. Click the title area for Auto. Layouts to modify the font type and size. The handles must become visible. Change the font type to Broadway and retain the default size to 45. Change all the level of bulleted list to your desired bullet symbol. Also, change the font type of the Object area for Auto. Layouts to Avantgarde Md Bt. However, the font types and sizes of the three areas below can also be modified. 8. 9. Change three area’s font type to Optima and the size to 12. To make these areas visible to your slide, click the View menu and choose Header and Footer. The Header and Footer dialog box appears. Laboratory Exercise 4 – Working with Templates and Master Slides

Office Productivity Tools 2 10. From the Slide tab, click on the Update Automatically radio button. 11. Check the Slide Number checkbox and key in: Power. Point 2003 Features on the Footer text box. 12. Also, click on the Don’t show on title slide checkbox. Obviously, this is to hide the elements you chose from the slide tab in your title slide. 13. Click Apply to All button. However, these areas can be placed anywhere in the slide, place the date/time placeholder beside the slide number placeholder and make it aligned to right. 14. Click on the Close Master View button from the Slide Master View toolbar or simply access the View menu > Normal. 15. Switch to your second slide, since the layout applied on it is blank. 16. Access the Slide Layout pane and click the arrow of the Title and Text layout and choose Reapply Layout to update the slide. You will see now that your second slide inherits the slide master. 17. Reapply the Title and Text layout up to your fifth slide. 18. Save this presentation as Activity 7 xxx. Since our slide one has a colored graphics, let us try the Citrus template that has the colors like the graphics inserted. 19. Access your first slide; switch your Slide Layout pane to Slide Design pane. 20. Browse for the Citrus. pot, click the arrow beside it and choose Apply to Selected Slides option. Clicking the template will mean that it will be applied to all the slides. By the way, the slide design template has three sections where the first two sections collect the design template you are using and you currently used. The last section would be all the design templates available for use. 21. Adjust the graphics and the Word. Art just like the image shown below. Laboratory Exercise 4 – Working with Templates and Master Slides

Office Productivity Tools 2 22. Access your second slide and apply a different design template. Apply the Balloons. pot to your second slide. Since you applied a template, meaning, from the background, font type and size, up to bullets, will be modified. Adjust the image. You must somehow have the same slide as shown below. 23. Apply the Balloons. pot to the remaining slides except the sixth slide. You see, there can be different templates that can be applied to slides though in only one presentation. Try to experiment applying a single template on a presentation. 24. Say, apply the Layers. pot to all the slides. template to all the slides. Adjust the image. Switch to your first slide and apply the said design Did you know that the objects inside the template can also be modified? To do this, access your slide master. Choose in the layers title master. Select all the objects in it and ungroup it. Now click on the vertical rectangle on the upper left corner of the slide. Change the color of this to your desired color. Remember, modifying your slide objects can add beauty to your presentation. You may undo this practice if you would want to. 25. Access your second slide; let us change the background but still acquiring the design template we used. 26. Click on the Format menu and choose Background or right-click the slide pane and choose Background. The Background dialog box appears. 27. From the dialog box, click the background fill drop-down box and choose More Colors. Let us find the color of the background of our image. 28. Set the red, green, and blue to 242 from the Custom tab. Click OK. Laboratory Exercise 4 – Working with Templates and Master Slides

Office Productivity Tools 2 29. Going back to background dialog box, click the Apply button so that this color of the background will only be applied to the current slide. 30. Notice also that your image on your third and fourth slide has a different color as with the background. Change the background of your template to white acquiring the background color of your image. 31. In your fifth slide, simply adjust the image so it won’t overlap with the texts. 32. On your sixth slide, delete the rectangle that serves as your background to apply the proper background. If you have grouped all the shapes from this slide, you must first ungroup the shapes to delete the rectangle. Select the group, click Draw button from the Drawing toolbar and click ungroup command. Select now the rectangle and press the <DEL> key. Group again the shapes. 33. Access the Background of your sixth slide and apply a fill effect. Your Fill Effects dialog box must look like the dialog box below. Note that you must choose the second variant. 34. Save your work and close the presentation. Practical Exercise: Creating your Own Template Create another presentation. Switch to Slide Master. Change the Title placeholder font to Ale and Wenches BB and the size to 38. Also, change the font type of the text placeholder to Technical. The first level font size will be 28, the second is 24 and lastly, the third is 20. Make the font of the three areas below, date, footer, and number area, to Verdana and the size to 12. Access your Background dialog box then access the Fill Effects dialog box. Key in the following figures in the Custom tab of Color 1. a. Red – 205 b. Green – 50 c. Blue – 0 9. Key in the following figures in the Custom tab of Color 2. d. Red – 255 e. Green – 215 f. Blue – 160 10. Use the Shading Style Diagonal Up and choose the first variant. 11. Create a rectangle with a height of 0. 83 and a width of 8. 34. Access its Fill Effects dialog box. 12. On the Custom tab of the Colors dialog box, acquire the following figures: 1. 2. 3. 4. 5. 6. 7. 8. Laboratory Exercise 4 – Working with Templates and Master Slides

Office Productivity Tools 2 13. 14. 15. 16. 17. 18. 19. 20. g. Red – 205 h. Green – 50 i. Blue – 0 Use the Shading Style Horizontal then choose the first variant. Place this on the left side, lower corner of the slide pane. Duplicate this shape acquiring the height of 0. 58 and the width of 7. 84. Repeat step 13. Duplicate again this shape acquiring the height of 0. 33 and the width of 7. 42. Repeat step 13. Create a circle with a height and width of 0. 83. Access its Fill Effects dialog box. Repeat steps 6 and 7. Use the Shading Style From Center and choose the second variant. Duplicate it with two copies and place them just like the shown output below. 21. Save your work. Remember that this is not a presentation, but your own template. On the File menu, choose Save As. 22. Locate on where the provided templates are. Usually, Program Files > Microsoft Office > Templates > Presentation Design. You may also save your template in your diskette. 23. On the Save As Type drop-down list, choose the Design Template (*. pot). Change the File Name to My. Templatexxx. pot. Click on Save. Close the Application. 24. To view the template you created, open the Power. Point application. 25. Go to Slide Master View, access Slide Design pane, and choose My. Templatexxx. pot. 26. Close the whole application. *Microsoft Power. Point 2003 Help Laboratory Exercise 4 – Working with Templates and Master Slides