Office of the Chief Information Officer National AO

Office of the Chief Information Officer National AO Leadership and Training Conference May 27, 2004

United States Department of Agriculture Research, Education, and Economics Agricultural Research Service Office of the Chief Information Officer Dr. Melinda L. Mc. Clanahan, Chief Information Officer Immediate Office Staff Linda Simpson, Executive Assistant Tamra Goldstein Deputy CIO Doug Page Chief Technical Office Karen Kinney, Chief Michele Koff, Chief Bob Fletcher, Chief Dave Chab, Chief Pete Lombardo, Chief Application Development Branch Roni Clurman, Secretary Customer Support Branch Cathy Bayer, Secretary Cybersecurity Branch Secretary (Vacant) Infrastructure Branch Cathy Rittenhouse, Secretary Web Branch Patricia Degen, Secretary

OCIO Mission Enhancing ARS Research through Information Technology

OCIO Provides Technical and Regulatory Support and Guidance v 1, 200 research projects within 22 national programs v 2, 100 scientists v 6, 000 support employees v 100+ research locations in the U. S. and abroad

OCIO Immediate Office v Strategic planning v Capital planning v e. Government initiatives v Enterprise architecture v Enterprise agreements v Departmental liaison v Program support v Exploring new IT technology

Application Development Branch Mission: Develop modern, integrated information systems for ARS v Supports legacy systems v Supports Oracle systems v Converting legacy systems to Oracle aris@ars. usda. gov

Supported Applications Project Description In Support of/ Used by Status REE Directory A public user site, which contains employee address and phone information for the REE agencies. REE/agency-wide Operational Electronic forms Applications that provides analysis, design, implementation, and support of electronic forms for REE customers. REE/agency-wide Operational. Under review for replacement. Annual Resource Management Planning System (ARMPS) Application for planning and monitoring expenses at the Project level AFM/ Agency-wide Operational/Migrating to new platform April 2004. Salary Allocation Management System (SAMS) Application for monitoring and projecting salary costs AFM/ Agency-wide Operational. Local Obligation Tracking System (LOTS) Application for tracking obligations at the location level AFM/Agency-wide Operational. Scheduled for replacement by CATS (developed by MWA). Personnel Action Tracking System (PATS) Application for tracking personnel action items including personnel actions, ethics, and financial disclosure information. AFM/Agency-wide Operational. Under review for conversion to ARIS platform

Supported Applications Cont. SMART Center Inventory system for resources in the Smart Center ARS/Agency-wide Operational Small Purchase System (SPS) Application that provides information on purchase orders from request to award. AFM/APD Operational. Under review for replacement. Acquisition Tracking System (ATS) Application for tracking procurements from request to closeout (replacement for CTS) AFM/APD Operational February 2004 Work Action Tracking System (WATS) Correspondence tracking log. AFM/AFM Operational Foundation Information for Real Property Management (FIRM) Application for management of property that is leased or owned by the Federal Government or assigned by GSA. AFM/FD Operational Facility Division Managements Information System (FDMIS) Application for tracking Facilities Division's contract, real property, and projects. Replaces Contract Management Data System (CMDS). AFM/FD Operational April 2004

Supported Applications Cont. Agricultural Research Information System (ARIS) A project documentation and retrieval system containing management information on the approximately 1600 in-house research projects being conducted at ARS. NPS/Agency wide Operational Frozen Budget Application for tracking budget allocations for the current year by project for congressional inquiries BPMS/BPMS Operational Correspondence Application for tracking official correspondence to/from the Agency NPS/NPS Operational Radiation Safety and Management System (RSMS) Application for managing data on radioactive materials across U. S. (and possibly outside U. S. ) that are used by USDA employees USDA /RSS Operational

Customer Support Branch Mission: Provide exceptional customer support and services through an empowered team that anticipates and exceeds the needs of ARS GWCC: 301 -504 -1074 DC: 202 -720 -3908 Email: helpdesk@ars. usda. gov

CSB Functions v Desktop user support v Technology assessment and IT procurements v NFC access and security v Training v New computer distribution v User focus groups

Additional CSB Functions v. Federal Register v. Records management v. Issuance management v. Policies and Procedures v. Mail management

Cybersecurity Branch Mission: Maintain the confidentiality, integrity, and availability of Agency-wide systems, network, and data for ARS customers, with a focus on policy and security issues in order to carry out an effective IT security program. Information Security Is Every ARS Employee’s Responsibility

Cybersecurity Branch Functions v Security planning and reviews v Systems scans and server lockdowns v Firewall support v Forensics services v Technical architecture and planning

Illegal and Unacceptable Activity v All instances of P 2 P use – being reported to OIG v Illegally copied programs v All instances of pornography – being reported to OIG v Child pornography detection - referred to the appropriate U. S. Attorney's office

Infrastructure Branch Mission: Provide a reliable network infrastructure that will support all customer needs. v Internet and network v Network hardware and software v E-mail administration v Telecommunications

IB Functions – Internet/Network v Manage internet connectivity v Monitor LAN and Departmental internet network performance v Protect the integrity of data stored on the network/providing backups and file/data restorations

IB Functions – Network Hardware and Software Resources v Converting servers, databases, and applications to new computer facility v Installing, administering, and maintaining servers v Installing security updates and virus definitions v Configuring routers and switches v Cabling infrastructure

IB Functions – Email Administration v Email administration and support v Create and manage email servers v Automatically update address books v Remote access

IB Functions - Telecommunications v Audio and net conferencing v Calling and GETS cards v Service equipment for v local voice/data v toll-free long distance voice/data v Cabling and inside wiring v Radio frequency v Satellite v Secure telephones v Two-way video v Voicemail v Cellular/wireless

Web Branch Mission: To work in partnership with ARS customers, as well as the public, to meet Web needs and interests through the delivery of responsive and effective services. Phone: 301 504 -1073 E-Mail: webmaster@ars. usda. gov

Web Branch Functions v Web technology assessment v Web production v Agency webmaster coordination v Web application development v Web server application administration v Web policy development v Intranet development and integration

Information Management 2004 n New functions and challenges n Standardizing and securing IT n n Email, word processing, and web hosting Certification and accreditation Providing IT training n Managing IT systems Agency-wide n ARS intranet development n Internet 2 connectivity n Meeting Presidential, OMB, and USDA mandates n

IT Vision 2007 ARS OCIO is the recognized center of excellence in leveraging information technology to stimulate the discovery and exchange of scientific knowledge. n ARS information technology operates in an integrated environment that facilitates ARS research and enhances productivity and sustainability of U. S. agriculture. n ARS business is integrated and securely transmitted across the Internet or Intranet from ARS systems and applications. n All authorized users can get the information they need, when they need it, and in the format they desire – from anywhere in the world.