OFFICE OF SCIENCE Office of Project Assessment Review

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OFFICE OF SCIENCE Office of Project Assessment Review of the Heavy Flavor Tracker Project

OFFICE OF SCIENCE Office of Project Assessment Review of the Heavy Flavor Tracker Project at Brookhaven National Laboratory July 17 – July 18, 2012 1

Agenda Tuesday, July 17, 2011 – Berkner Hall, Room B 8: 00 am DOE

Agenda Tuesday, July 17, 2011 – Berkner Hall, Room B 8: 00 am DOE Full Committee Executive Session 8: 30 am Welcome 8: 45 am Project Overview 9: 45 am Global Structure and Engineering 10: 30 am Break 10: 45 am PXL subsystem 11: 05 am IST subsystem 11: 25 am SSD subsystem 11: 45 am Integration and Assembly 12: 05 pm Software 12: 25 pm Schedule and Budget Overview 12: 45 pm Lunch 2: 00 pm Breakout Sessions Berkner Hall Room B and Room D Technical Pixel Detector, Intermediate Silicon Tracker, Silicon Strip Detector, Sensors, Mechanical, Electronics, Integration Management, Cost and Schedule, ES&H – Cost and Schedule Overview, S. Morgan (20 min) Cost and Schedule, Project Controls, Risk Analysis, Procurement, Contingency, Resources HFT ES&H 4: 30 pm DOE Full committee Executive Session 5: 30 pm Adjourn OFFICE OF SCIENCE E. Merrill S. Vigdor/T. Ludlam F. Videbaek E. Anderssen L. Greiner G. van Nieuwenhuizen J. Thomas R. Sharma S. Margetis S. Morgan All Wednesday, July 18, 2012 – Berkner Hall, Room B 8: 00 am 9: 30 am 11: 00 am 12: 00 pm 1: 00 pm 2: 00 p. m. Tour Continue Breakout Sessions Executive Session/Closeout Briefing Lunch Closeout Presentation Adjourn 2

OFFICE OF Project Status SCIENCE PROJECT STATUS as of July 17, 2012 Project Type

OFFICE OF Project Status SCIENCE PROJECT STATUS as of July 17, 2012 Project Type CD-1 CD-2 CD-3 CD-4 TPC Percent Complete TPC Cost to Date TPC Committed to Date TPC TEC Contingency Cost (w/Mgmt Reserve) Contingency Schedule on CD-4 CPI Cumulative SPI Cumulative MIE / Line Item / Cooperative Agreement Planned: Q 4 FY 10 Actual: 8/31/10 Planned: Q 4 FY 11 Actual: 10/11/11 Planned: Q 3 FY 13 Actual: Planned: _____% Actual: _____% $ _____% to go ______months _____% 3

Review Committee Participants Department of Energy Review Committee Ethan Merrill, DOE/SC, Chairperson Subcommittee 1:

Review Committee Participants Department of Energy Review Committee Ethan Merrill, DOE/SC, Chairperson Subcommittee 1: Pixel Detector OFFICE OF SCIENCE Subcommittee 2 : Intermediate Silicon Tracker/Silicon Strip Detector Subcommittee 3: Electronics Probable Observers Helmut Marsiske Jehanne Gillo Gulshan Rai Lloyd Nelson Mike Holland Subcommittee 4: Integration Subcommittee 5: Safety/ESH Subcommittee 6: Cost and Schedule/Management 4

OFFICE OF SCIENCE Preparations: 1 month prior to review Update Risk Registry Show retired

OFFICE OF SCIENCE Preparations: 1 month prior to review Update Risk Registry Show retired risks and costs Show realized risks and costs Identify new risks and costs Verify Schedule and costs Load e. Room with all documents Complete drafts of presentations for the review Complete final presentations for submittal to e. Room within two weeks 5

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