Office of Certification and Professional Preparation West Virginia

Office of Certification and Professional Preparation West Virginia Department of Education (WVDE) October 25, 2017

CAPP Staff Introduction Robert Hagerman, Executive Director Lori Wilson, Assistant Director Coordinators Emily Curry Brad Fittro Scottie Ford Christina Haymaker Robert Mellace Kelly Mordecki Jodi Oliveto 2

CAPP Staff Introduction Associate Staff Mona Bowe Sherri Hudnall Sandy Simmons Interns Jonathan Blatt Madison Haymaker 3

Today’s Agenda • Background & Legal Updates • West Virginia Board of Education (WVBE) Policy 5202 Update • Online Application Process & Update • Licensure Updates • Alternative Certification • Title II Reporting Data • Miscellaneous Information 4

Background & Fingerprints 5

Background & Legal Update Emily Curry 6

Legal Disclosures Electronic Applications • Applicants are required to add each previously disclosed incident on the first Online Application submitted • Once a disclosure is made online, it remains in the application and applicants do NOT need to add it again. • Items that should accompany a disclosure: • Date (Month/Year) • Title (name of the charge/action) • Narrative (description/summary of the events that led to the disclosed incident/action) • Personnel and/or Court Documents 7

Legal Disclosure Information Paper Applications *Check ‘yes’ to appropriate question(s) *Provide a Narrative (description/summary of the events that led to the disclosed incident/action) *Provide Personnel and/or Court Documentation *When disclosing a previously reviewed incident, check ‘yes’ to the appropriate box or boxes and note ‘previously disclosed’ 8

FBI Reporting The FBI now requires that we verify i. d. prior to sharing information or requesting information regarding reports found on the FBI background. The WVDE can no longer send a request letter for information regarding incidents found only on the FBI report. Applicants are required to appear in person at the WVDE or conference by Skype with picture i. d. to obtain a copy of his or her FBI background report and disclosure requirements. 9

West Virginia Board of Education (WVBE) Policy 5202 Update 10

WVBE Policy 5202 Update • WVBE Policy 5202 Comment Period has ended and the comments that were received have been reviewed. • The policy will go before the WVBE in November. • If approved, the policy will be effective in mid-December. 11

Online Application Process Update 12

Online Application Update • Current electronic applications: • Coach Renewal • Initial Teaching • Teacher and Student Support Renewals • Administrative Renewals • Initial Coaching • Upcoming electronic applications to be implemented by the end of the year: • Initial Student Support • Initial Administrative 13

Online Application Update • https: //wveis. k 12. wv. us/certportal/index. cfm • • • Please advise your applicants to pay through the online portal for all electronic applications • Payment is now the last step before submission to the WVDE after county approval. Payments made incorrectly (via the old system) cannot be utilized for electronic applications and will delay submission to the WVDE for processing. Please advise your applicants to open up the User Guides and follow the instructions as many questions can be answered by using the User Guides. 14

Online Application Update Form 4 Online Applications • • • Please make sure the applicant that you have been asked to approve his or her application is actually an employee in your county and not just a resident of your county. When an application arrives for your approval, please look in the top left of the Coordinator Dashboard for the option of the certificate type (Renewal, Conversion, or Permanent) is correct. If the incorrect request is made, please REJECT/DENY the application so the applicant can make a new application. Please do not use the SEND BACK option. Please review the files for transcripts and if they are required and you have them, please upload them during the approval process. Otherwise, they need to be uploaded in the WVEIS WOW System. 15

Online Application Update Form 4 Online Applications (Continued) • The WVDE is not allowed to accept transcripts that applicants have tried to upload, nor are counties allowed to accept transcripts that have been printed from a PDF that was issued to the applicant. • Transcripts must be issued to the county or to our office at the WVDE. If an applicant brings a transcript in an official sealed envelope from the college/university, you may open it and initial that you verify that it was indeed an official seal-bearing transcript and then you may upload it through the WVEIS WOW system. 16

Online Application Update Form 20 A Online Application • If an applicant is employed by your county, please ensure they are using the proper option to obtain their licensure. If they have selected they are getting licensure based upon completion of a program in another state and it is discovered they have an out-of-state certificate from another state, please REJECT/DENY the application and have them make another application selecting the option of a certificate issued in another state (Reciprocity). • If an applicant has provided you with transcripts when they make application for the Initial Teaching Certificate, please upload them prior to approval or through the WVEIS WOW system after approval. 17

Online Application Update Form 39 • Please ensure that the individual making application has selected the correct option. If the individual needs to renew the authorization available on a Form 39 (Coach, Limited Football Trainer, or Athletic Trainer Certificate), please look at the top left corner of the application and see that the correct option has been selected. • If they are wanting to renew and you notice in the top left corner that it is an Initial Temporary Authorization, you must REJECT/DENY the application and they need to go back into the system and select RENEW beside the credential. 18

Licensure Update CAPP Staff 19

Licensure Update Form 8 • Applicants completing another certification program (I. E. Administration Or Student Support) and they have a Professional Teaching or Student Support Certificate, the original application type must be submitted as it is not an additional endorsement. If an Initial Administrative it will be a Form 19 for In. State or Form 19 -A for Out-of-State. If an Initial Student Support Certificate, it will be a Form 20 for In-State or a Form 20 -S for Out-of-State. • Additional endorsements in Driver’s Education must include the college signature, a copy of the driving record from the DMV, and a copy of the front and back of the valid Driver’s License. 20

Licensure Update Form 8 (Continued) • An additional endorsement for Autism from any institution of higher education who are just completing six hours does not require a signature of the college/university official. • If the individual has completed the full Autism program at WVU, Marshall, or Bethany the certification officer must sign the Form 8. 21

Licensure Update Form 8 C • Reading Specialist and Autism cannot be added by taking a PRAXIS Exam. • Student Support and Administrative endorsements are not eligible to be added by taking a PRAXIS Exam. • For the most up-to-date list of eligible exams, please use the following link: • http: //wvde. state. wv. us/certification/forms/documents/Additional. Endorsement Via. PRAXISExameffective. January 11_2017. pdf • Please try to submit a PRAXIS Score Report with the Form 8 C. The WVDE does not receive score results until 4 -6 weeks after the applicant receives their results. 22

Licensure Update Form 1/1 A: First – Class/ Full – Time Permits • Individuals who have completed their program, but who are waiting to pass a PRAXIS Exam are not eligible to hold a First-Class/Full-Time Permit. • Individuals who are waiting on successful completion of a PRAXIS Exam are not eligible for a waiver, neither are individuals who have not maintained or achieved the minimum GPA of 2. 5. • There has recently been an increase in applicants discovering that the program in which they were enrolled is not leading to licensure. Please encourage individuals seeking the First-Class/Full-Time Permit to get in writing from the college/university that the program does lead to licensure to work in the public schools. 23

Licensure Update Early Childhood Classroom Assistant Teacher Updates • The Form 41 application was updated on January 10, 2017. • Please make sure that you are using the newest form and filling it out in its entirety because we require all information for processing. 24

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Licensure Update Waivers • Conditions that can not be waived • GPA • Previous waivers on that application • Other important non-negotiables • First Class Full Time permits require proof of enrollment in a program. • Unavailability of coursework requires documentation. • Other important points to remember • Waivers have an extended processing time. • Approval of a waiver is not approval of the application. 32

Licensure Update Clinical Forms – Student Teaching • Form 23 • Form 24 A • Form 24 B 33

Licensure Update Clinical Forms (23, 24) • Form 23 is to be submitted for students attending an out of state IHE. • Form 24 is for the INITIAL clinical placement • Form 23 and Form 24 must be submitted together and signed by the District Superintendent. • A second set of fingerprints will have to be redone for any application submitted after the clinicals. • Clinical students are now required to have the basic skills and content exams passed before placement in schools. 34

Licensure Update Clinicals (24 A) • Form 24 A is to be submitted to RENEW or request a change in the area or county of placement • There is NO FEE for the Form 24 A 35

Licensure Update Substitute Permits • Applications must include ALL transcripts • Initial Applications: 18 hours of training OR an EXPIRED (regular) teaching certificate are the only two items that can be used for an initial application. • Renewals: 12 hours of training, or 6 semester hours of coursework from an IHE, or a VALID (regular) WV professional certificate are the only items that can be used for renewal. • Endorsements can only be granted for subjects and grade levels currently listed in Policy 5202, Appendix A. (For example Criminal Justice, Law or Religious studies are not endorsable subjects in Appendix A). 36

Licensure Update Forms 2 S and 2 L – Substitute Permits • Applications must include ALL transcripts • Initial Applications: 18 hours of training OR an EXPIRED (regular) teaching certificate are the only two items that can be used for an initial application. • Renewals: 12 hours of training, or 6 semester hours of coursework from and IHE, or a VALID (regular) WV professional certificate are the only items that can be used for renewal. • Endorsements can only be granted for subjects and grade levels currently listed in Policy 5202, Appendix A. (For example Criminal Justice, Law or Religious studies are not endorsable subjects in Appendix A). 37

Licensure Update Form 3 – Teacher-In-Residence • There must be an approved TIR agreement between the county and the IHE • All scores (basic skills and content) must be included with application • An official transcript to-date verifying the 3. 0 GPA must be submitted with the application • Copies of both position postings must be attached to the application 38

Licensure Update Career and Technical Education A new One. Notebook has been created specifically for the CTE certification process. You may access the notebook on our website under the heading: Career and Technical Education Certification Notebook • CTE Application Flow Chart • Each CTE application • Policy 5202 excerpts that correspond with each licensure • Interactive instruction check list to aid in submitting applications 39

Licensure Update Administration Applications – Form 19 and 19 A Paper Applications Initial licensure (19 & 19 A) Online Application Renewals Convert a temporary license to Permanent an initial license (19) 40

Licensure Update Temporary Administrative – Form 19 A A temporary administrative certificate may be issued to an applicant who has completed an Educational Leadership Program from an out-of-state college/university or by using reciprocity with a valid out-of-state license. • Valid for one school year • Allows additional time for applicants to meet the necessary requirements: • Praxis Exam (only if seeking licensure from a college/university recommendation) • Evaluation Leadership Institute (ELI) ~ All candidates 41

Authorizations Form 38 Applicants must hold a valid professional teaching certificate for the following authorizations: Ø Alternative Education Ø Option Pathways Ø Cultural Enrichment Ø Reading for Grades Seven and Eight Ø Technology Integration Specialist Please be sure to indicate the requested school year. 42

Licensure Update Tuition Reimbursement – Reminder WV Code section 18 A-3 -3 a provides for tuition reimbursement for educators holding a valid WV professional or provisional professional teaching, service, or administrative certificate. 43

Licensure Update Tuition reimbursement --for educators holding a first class permit is allowable only for those seeking an additional endorsement in a shortage area. No allowance for reimbursement is made for those on a first class permit seeking an initial professional certificate. 44

Licensure Update Courses completed prior to the July 1 start of a fiscal year are not eligible for tuition reimbursement during the new fiscal year. Form 36 tuition reimbursement applications must be complete when received by the WVDE. Incomplete applications are denied. 45

Licensure Update Advanced Salary Advanced salary and advanced degree level recognition are allowable on a valid WV professional or provisional professional teaching, service, or administrative certificate, or equivalent. 46

Licensure Update Advanced Salary For a master's degree (M. A. level), 80% of the coursework (24 of the 30 minimum graduate degree hours) must relate to the public school program. No more than 6 graduate hours in an area that is unrelated either to the public school program or to an endorsement area held on the professional certification are allowable for the M. A. level. 47

Licensure Update National Board Extra Expenses Reimbursement Additional fee reimbursement of up to $600. 00 is available for extra expenses incurred during the National Board process after board certification has been achieved. 48

Alternative Certification Kelly Mordecki 49

Alternative Certification Application Checklist – Form 25 50

Reminders and Changes for Form 25 (Alternative Teaching Certificate) • The job must be posted at least twice for 10 days • In the near future, a copy of the job advertisement(s) will be required for submission with the application • ALL transcripts must include at least a bachelor’s degree from a regionally accredited IHE with a minimum overall GPA of 2. 5. (ALL transcripts must be submitted for all coursework attempted) • The effective date of this certificate cannot be any earlier than the date an application is received, because enrollment cannot begin before the individual receives the certificate (WV State Code requirement) • The projected employment date may match, but must not precede the projected date of enrollment, because teachers need training before/as they are entering the classroom • Dates on Form 25 must be complete dates (ex. 9 -1 -17, not September, 2017) 51

Reminders about Form 25 and WVBE required Praxis exams Passing exam scores must be completed before making application to CAPP. Special Education and General Education applications: • Passing CASE exams or a qualifying exemption must be documented. Outdated Praxis scores (ex. PPST) cannot be accepted. General Education applications: • Passing content exams or a qualifying exemption must be documented. Outdated Praxis scores cannot be accepted. Qualifying exemptions for each Praxis exam are identified in WVBE Policy 5202. 52

Form 25 R – Renewal of AC Certification • Form 25 R must be submitted yearly until the applicant completes the Alternative Certification Program • All areas of the application should be completed, including the name of the approved district program and the endorsement/grade levels 53

Form 20 P and Form 25 C – Alternative Certification • Form 20 P and Form 25 C should be submitted together for initial licensure after completion of an approved AC program • All areas on the application must be completed and signed/dated • All exams (content and/or PLT) should be submitted with application • Official transcripts and/or Certificate of Completion must be attached • Date of COMPLETION of program cannot be before all criteria is met 54

Alternative Certification Quick Resources • FAQ Document https: //wvde. state. wv. us/certification/documents/Alternative. Certification. FAQsfinal 9_2016. pdf • State approved AC Programs https: //wvde. state. wv. us/teachwv/alternativecertification. html • WV Licensure Directory https: //wvde. state. wv. us/certification/documents/mlblatt_Licensure_Testing_Dire ctory_July_2017. pdf • AC related Application Forms: https: //wvde. state. wv. us/certification/forms Form 25 (Initial AC Certificate) AND V 10 (proof of work in field) 25 R (Renewal) 25 C Comprehensive Eval) AND 20 P (Initial Licensure App) 55

Title II (Higher Education Act) Data Reporting Robert Hagerman 56

Title II Data Reporting Requirements • Required by Title II of the Higher Education Act. • Reporting is required of all Alternative Certification (AC) Providers that have individuals enrolled and/or completed in their program during the required reporting period. • The designee for AC is responsible for the reporting (unless otherwise assigned by the county superintendent). • The designee for AC is normally a personnel director or in the human resources office, because the data being reported is about AC program enrollment and completion. This requirement is different from the Title II work you may associate with a school district’s federal program office/director. • This reporting period is for last year’s AC participants enrolling between when your AC program began (first day of school for academic year 2016 -17) and throughout the 2016 -2017 school year (until the end of the 2017 school year). 57

Title II Data Reporting Requirements for Alternative Certification (2016 -2017 Reporting Period) As a non-IHE-based alternative route teacher preparation program provider, your school district falls into one of the following two categories at this time: 1. A school district with a WVBE approved alternative certification program(s) that has enrolled individuals into the program during the required reporting period. These school districts must meet Title II requirements for data reporting. See WVDE guidance at http: //wvde. state. wv. us/certification/resources. html 2. A school district with a WVBE approved alternative certification program(s) that has NOT enrolled individuals into the program during the required reporting period is not required to report data at this time. You are also not required to create accounts for ETS or Title II reporting at this time. (until you have enrolled participants for future reporting years) 58

Title II Reporting Questions It is important that the AC program provider (the school district) contact ETS for support with ETS Institution Code Assignment, ETS account creation, and their part of the reporting process (Primarily taking place September 2017 – November 9, 2017). • Contact Sharen Virgin at Title 2@ets. org or 609 -683 -2264 Once you receive account information from Westat, it is important that the AC program provider (the school district) contact Westat for support with reporting on the Title II website. (Primarily taking place January 2018 – April 30, 2018). • Contact Kelly Choong at Kelly. Choong@westat. com The Office of Certification and Professional Preparation will continue to assist in facilitating communications about this topic as we receive additional information. Robert Mellace rmellace@k 12. wv. us or Kelly Mordecki kmordecki@k 12. wv. us 59

Miscellaneous Information • Yammer Accounts West Virginia Certification and Licensure Updates & Announcement (private Yammer group for CAPP staff, certification officers, personnel directors and superintendents) West Virginia Educators**Certification and Licensure (public Yammer group from the Office of Certification & Professional Preparation to share the latest updates) • HQT (Highly Qualified Teacher) Requests • Coaches Database • In order to update your Coaches Database for your school and/or county, you will need to go to the URL address: http: //wveis. k 12. wv. us/Surveys/logonsports. cfm and enter your User. ID and Password provided to you for your school/county. • Please pay close attention to the “ 0” zero and the “O” letter when entering your information. 60

Q & A This presentation will be posted in the resources section of our website at http: //wvde. state. wv. us/certification/. West Virginia Department of Education Office of Certification and Professional Preparation (CAPP) 61