Office of Acquisition and Logistics Management Property and

Office of Acquisition and Logistics Management Property and Acquisition Management Council (PAMC) Meeting Presented by: Mr. Corey Thomas March 2, 2016

Agenda Ø CPS’s Point of Contacts and Servicing COAC’s Ø PAMC Previous Meeting Points of Interest Ø Transferring Property Ø Donations and Abandonments Ø Contract Close-out (Property Focus) Ø Closing Remarks 2

POC’s and Servicing COAC’s Neuroscience Liaison COAC Jerry Haley Phone Number 301. 496. 5609 David Hubbard 301. 496. 4366 OLAO Hannah Stachmus 301. 496. 4180 NIAID NIDA, NINDS, NIMH, NIA, NCATS NINR, NEI, NIDCD, NIGMS, NIMHD, ORS, NITAAC, OLAO NIAID, HHS Bio-defense Extramural Liaison Phone Number COAC Institutes and Centers Jerry Haley Allan Henderson David Hubbard Marea Petrelles 301. 496. 5609 301. 496. 4689 301. 496. 4366 301. 496. 4485 NCI NLM NICHD NHLBI NCI, NCCIH NLM, CIT, OD, NIDDK NICHD, NIAAA, FIC NHLBI, CSR, NIAMS, NIDCR, NIBIB, NHGRI Specialty Liaison Phone Number COAC Institutes and Centers Allan Henderson 301. 496. 4689 NIDA CC, ORF, NIEHS Institutes and Centers CC, ORF, NIEHS 3

PAMC Previous Meeting Points of Interest Ø Annual Summary Inventory Actions Ø Property Clause Overview Ø Challenges of Government Leasing 4

Disposition of Property Transferring Property 5

Disposition of Property • • • Donation, Sale, Transfer, Destruction, Scrap, Abandonment, 6

Transferring Property: Transfer to Another Contract 45. 106 -- Transferring Accountability. Government property shall be transferred from one contract to another only when firm requirements exist under the gaining contract (see 45. 102). Such transfers shall be documented by modifications to both gaining and losing contracts. Once transferred, all property shall be considered Government furnished property to the gaining contract. The warranties of suitability of use and timely delivery of Government furnished property do not apply to property acquired or fabricated by the contractor as contractor-acquired property that is subsequently transferred to another contract with the same contractor. 7

Transferring Property Ø Contractor (or subcontractor) identifies and notifies the Property Administrator (PA)/CO via submission of an inventory disposal schedule (SF 1428) Ø CO determines future requirements of property -Transfer to another contract -Transfer-Return to inventory Ø Contractor carries out CO’s final decision 8

Transferring Property: Transfer to Another Contract Ø CO determines requirement and obtains new contract pertinent information Ø Both CO’s modify their owning contracts Ø CO, PA and contractor complete SF 1428 Ø Property is physically transferred, inventoried and added to contractor’s property control system Ø Property transfer completed 9

Transferring Property: Return to Inventory Ø CO validates requirement and appropriate Property Accountability Officer (PAO) or Property Custodial Officer (PCO) Ø CO modifies the contract identifying return of property to NIH Ø Disposition notification/action carried out by contractor Ø PAO/PCO receives property, conducts inventory, and enters the return of property in NBS/Sunflower system and issues property to “accountable user” Ø Property transfer completed 10

Transferring Property: Return to Inventory 11

Disposition of Property Contract Management Presented by: Allan Henderson March 02, 2016

PMO Responsibilities • “The PMO deals with a myriad of complexities when disposing of equipment property and material” ***at NIH only the property administrator, NIH Disposal officer, or GSA gets involved. • • • Donation, Sale, Transfer, Destruction, Scrap, Abandonment,

Donations and Abandonment Property guidance outlined in the FAR parts 45 and 52.

Donations An alternative to reutilization, donations are an effective and beneficial method of disposal. There are many non-profit and other worthy that may need the property: • • public and private schools, volunteer fire departments, rehabilitation centers, and special education programs. ***NIH donations uses the Reutilization branch or GSA

Benefits of Donations Balance for Organization Maintaining can be a non-value added expense Tax Deductible for non-profit organizations Positive public relations (CSR) Fill needs of non-profit and other worthy causes, e. g. , (public and private schools, volunteer fire departments, rehabilitation centers, and special education programs) that have need of available property

AbandonmentDestruction Personal Property. As outlined in FAR 45. 603 Condition Code X or S… NIH Disposal Officer gives the authorization to abandon

Abandonment of Government property As outlined in FAR 52. 245. 1 section (k)

REFERENCES: FAR 45 and 52. 245. 1 Environmental Protection Agency (EPA) http: //www. epa. gov General Services Administration (GSA) http: //www. gsa. gov Export-Control Guidelines http: //www. gpo. gov/bis/index. html U. S. Drug Enforcement Administration http: //www. dea. gov

Questions? Phone: Allan Henderson: 301 496 -4689

Closing a Contract (Property Focus) 21

Closing a Contract “Contract Property Administration Completion Report” (NIH-488) 22

If the contract does not contain the property Article G, then the contractor is not required to submit a final inventory. If the CO would like a 488 issued, they can certify that no property was purchased or furnished, and a 488 will be issued based on that certification. 23

If the contract contains the property Article G, then the contractor is required to submit a final inventory. 24

If the contractor’s final inventory states that no property was purchased or furnished, and there is no documentation in the contract property office to the contrary, then a 488 will be issued. 25

If the contractor’s final inventory contains property the following applies: If the contract contains vesting provisions where items less than $5, 000 vest with the contractor, (FAR Part 52. 245 -1 Alternate II)then if the final inventory only contains items less than $5, 000 a 488 will be issued. 26

If the contract contains vesting provisions where items less than $5, 000 vest with the contractor, and further states that items $5, 000 or more vest with the contractor with the Government having the option to direct transfer of title to the Government or to a third party within 12 months of completion or termination of the contract, then the CO makes the determination as to whether the property will or will not be reclaimed. 27

If the CO makes the determination that title will not be reclaimed, then the 488 will be issued. If the CO determines that title will be reclaimed, then disposition of the property $5, 000 or more must be completed prior to the issuance of the 488. 28

If the contract contains the property clause (FAR Part 52. 245 -1 Alternate II), and vesting provisions are not stated in Article G for property purchased $5, 000 or more, then the CO may determine that title will vest in the contractor and a 488 will be issued. 29

If the contract contains the property clause (FAR Part 52. 245 -1 Alternate II), and vesting provisions are not stated in Article G for property purchased $5, 000 or more, then the CO may determine that title will vest in the Government and disposition of the property $5, 000 or more must be completed prior to the issuance of the 488. 30

If the contract is a for-profit, or the Article G and/or contract clause (FAR Part 52. 245 -1) states that title to all property vests with the Government, then disposition of all equipment must be completed before issuance of the 488. 31

Community Information Website Information Ø CPS Website: http: //olao. od. nih. gov/division-logisticsservices/property-management-branch/contract-property-section Ø PMB Newsletter: https: //olao. od. nih. gov/division-logisticsservices/property-management-branch 32

Questions 33