Office of Academic and Student Affairs Wed like

Office of Academic and Student Affairs We’d like to re-introduce ourselves How can we help you? Marlene Salas-Provance, Ph. D, MHA, CCC-SLP, FASHA Associate Dean for Academic and Student Affairs Darlene Bordelon Administrative Coordinator Michelle Conley Student Recruiting and Events Coordinator School of Health Professions Mary Ellen Beaupre Student Life Coordinator Vera Shoppe Coordinator I

Office of Academic and Student Affairs The Office of Academic and Student Affairs (ASA) performs a number of roles for its constituents: students, staff, faculty, department chairs, and the dean. These include a wide range of student services such as recruitment, marketing, admissions, academic support, counseling, tutoring, student organization sponsorship, student advocacy, and representing students on a variety of institutional committees and task forces. ASA supports the student grading and promotion committees of each department and of the school by interpreting UT System and institutional policies and procedures and overseeing student academic appeals and disciplinary proceedings. Other Services Our Office Provides: • • • • Maintain clinical affiliation contracts Coordination of student background checks Compilation and management of commencement programs Compilation and management of SHP bulletin Maintain school academic calendars Coordination of Emergency Management Student Grievances Coordination of course scheduling Coordination and compilation of school book orders Coordination of SHP grades Liaison between SHP and Academic Resources, Bookstore, Library, & Enrollment Services Approval of access to student portals such as Campus Solutions, My. Star & My. UTMB Review student audits for clearing of graduates/completers Coordination and management of SHP organizations Tutoring School of Health Professions

Office of Academic and Student Affairs Additional roles include: Liaison role–between school/departments/students and specific service areas, e. g. , Enrollment Services, Library, Auxiliary Enterprises, Classroom Services, external faculty evaluation vendor. Ministerial functions–conducting degree audits and clearing students for recommendation to the faculty to award their degrees; preparing or reviewing periodic reports to the University, Board of Regents, Texas Coordinating Board, legislative bodies, accrediting agencies, professional associations and others; preparing and submitting for approval the school bulletin; developing student fee and tuition proposals; negotiating and preparing agreements for faculty outside the school who teach interdisciplinary SHP courses; overseeing school’s affiliation contracts; conducting external academic reviews; maintaining and publishing the school academic calendar. Teaching duties–ASA faculty members maintain teaching duties and participate in the faculty practice plan; serve on departmental, school, and institutional committees and task forces. Help desk recommendations–referring individuals to the appropriate individuals, offices and units regarding academic policies, procedures, and services. Clearinghouse mission–collecting and disseminating news and information used in decision making, planning and evaluation. Special assignments—as determined by the dean. School of Health Professions

Marlene Salas-Provance, Ph. D, MHA, CCC-SLP, FASHA Associate Dean for Academic and Student Affairs What I do Provide strategic management leadership to SHP department chairs and faculty for program accreditation/reaccreditation, external academic review, academic issues, faculty development and evaluation, curriculum development and review, legal matters, compliance with UT Regents Rules and • Oversight for student grievances • Oversight for SHP Curriculum Committee • Oversight for SHP Commencement • Oversight for SHP Orientation institutional policies, student recruitment and admission, • Oversight for tuition and fee changes student handbooks, student support services, Texas Higher • Review and approve academic forms Education Coordinating Board, student background checks, • Prepare reports for UTMB and UT System student infractions and discipline, ADA accommodations leadership, the Texas Coordinating Board, compliance, Title IX compliance, student degree audits, SACS, and other state and federal agencies departmental student policies School of Health Professions

Darlene Bordelon Administrative Coordinator P 409. 772 -9411 E debordel@utmb. edu O # 4. 224 What I do • Maintain the SHP Academic Calendar • Maintain and process all CUF forms, course numbers • Manage the ASA website • Oversight for staff & faculty access requests for • • • My. Star/Campus Solutions & My. UTMB Oversight for course scheduling within My. Star/Campus Solutions Manage incoming students purchased background checks Prepare the SHP Bulletin Prepare the SHP Dean’s List Serve as liaison to legal office, bookstore (compile book orders), parking office, campus security, Biocommunications, Classroom Services (oversight of yearly room requests), and Enrollment Services Serve as “super user” for SHP within My. Star/Campus Solutions, providing SHP staff & faculty with support in navigation of systems School of Health Professions • • and names of all SHP courses, while serving on the school’s Curriculum Committee as an ad-hoc member Process all students’ electronic academic forms (i. e. , grade changes, course credit, schedule change, registration forms) Process all student tutor and assistant hires. Clear students eligible for graduation by verification of coursework Oversight of the SHP Commencement Program Provide backup for Affiliation Agreement Coordinator Oversee ASA functions (i. e. , budget process, timekeeping, etc. ) Manage inventory for ASA department Manage records retention for ASA department

Mary Ellen Beaupre Student Life Coordinator P: (409)772 -3030 E: mebeaupr@utmb. edu O#: 4. 226 What I do STUDENT LIAISON • Admissions/Orientation duties. • Request student roles for IS applications for incoming students. • Distribute welcome emails to incoming students. • Manage updates to modules within Blackboard SHP Orientation 101 module. • Maintain SHP Users email distribution group. • Request and distribute badges, and troubleshoot badge problems. • File and route documentation of background checks to students when requested. • Compliance training coordinator. • Assign locker rentals. • Monitor student non-disclosure status for both active students and those on leave of absence. • Lead the SHP Student Ambassador Society, meeting with the ambassadors and supporting their events. • Assist organizations in finding resources. • Act as student liaison to Student Life Office for student organization resources. • Oversee student organization re-registration each fall. School of Health Professions • Promote student participation in Syndrome and coordinate SHP photo submissions. • Arrange room reservations for student groups, tutoring and events through Classroom Services. • Produce posters for student activities. • Assist and support Coordinator II as needed with student related events such as commencement, and activities. • Conduct student enrichment workshops. • Review and relay email announcements to students. • Review, approve and monitor postings on SHP bulletin boards. • In conjunction with department admins, coordinate the SHP student tutor assignments. • Approve tutor time sessions. • Proctor ADA accommodation exams for SHP students. • Track students' ADA accommodation requests and prepare usage and effectiveness reports. NEWSLETTER EDITOR • Editor of the SHP Student Electronic Newsletter (The Splash! Page). OTHER DUTIES • Answer primary ASA Student Affairs phone line and direct calls accordingly and refer students to appropriate campus resources. • Provide other clerical support, accounts payable and travel services.

Michelle Conley Student Recruiting and Events Coordinator P 409. 772 -3006 E maconley@utmb. edu O # 4. 230 What I do Special Events Coordination and logistical aspects of all special events working in conjunction with the Office of the Dean and the academic and Recruitment & Marketing coordinator for the entire school in the creation of brochures, administrative departments as necessary to include development programs, marketing and recruitment materials, communications, web- functions, Advisory Council activities, Student Scholarship Luncheon, Commencement, SHP Causeway Fun. D Run/Walk, and site updates, and presentations as required for events as needed other school-wide events. ensuring brand/identity standards and guidelines. Work closely with designated faculty from each department to design plans that address their particular needs and target their intended audiences. Establish and refine the school’s recruitment plan, documenting and reporting on target prospective students, tracking RFI’s and prioritizing programs. Student recruitment and retention events include Open Houses, Career Fairs, New Student Orientation and other student related events. Alumni Affairs/Relations SHP Liaison to the Office of Alumni & Parent to assist in the development and implementation of programs designed to Prepare statistical and informational reports for presentation to Dean’s strengthen the alumni network and to foster the work of the Alumni Association, as well as organize alumni related activities for SHP. office, Chairs and UT System. Provides updates to University Advancement Services for Raiser's Provide program information to potential students, current students and Edge, the institutional development database. departmental faculty and staff by developing a comprehensive knowledge of the nature, functions and trends of the school’s programs. Development Coordinate and participate in student recruitment activities to include Works with the Dean’s Office, Chairs and the Office of Department Open Houses, Transfer and Graduate Fairs. to identify key individuals for cultivation, stewardship, and recognition at special events and programs. Collaborate with the Academic and Student Affairs Support Office of Development to assist and support coordination of Serve as Co-chair for the SHP Scholarship Committee and liaison to efforts such as annual fund campaigns to solicit alumni the University Scholarship office relating to the SHP scholarship award fundraising and friends for funds for student support and scholarships. selection process and distribution. Development Stewardship the SHP with regard to fundraising, acknowledgment letters, and preparation of appropriate reports such Coordinate and participate in new student orientation events for both as gift transmittal receipts. SHP and in collaboration with University Student Services. School of Health Professions

Vera Shoppe Affiliations Contract Coordinator I What I do as a part-time employee: • Oversee and process contracts with clinical affiliates and preceptors • Maintain clinical affiliations databases • Communicate to SHP Clinical Education Directors and their counterparts at clinical facilities the status of pending contracts • As necessary, negotiate contract clauses and terms with facilities’ clinical education directors and legal officers • Prepare clinical affiliations reports and updates for SHP Chairs’ Council and the SHP Clinical Education Directors meetings School of Health Professions