Office 365 Main features Office 365 Email accountnamehwbmail

Office 365

Main features Office 365 Email - accountname@hwbmail. net One. Drive 1 Tb space to keep files Word - online Power. Point - online Excel - online

Advantages to school FREE Software Save work to the ‘cloud’ – less demand on the school Pupils / Teachers don’t need to use USB Memory sticks Share feature on documents – will mean less printing Access from home E mail account to all with 50 Gb storage space Documents are saved within the EU (Dublin, Ireland) Data is safe Responds to several aspects of the new Digital Competency Framework • Allows access to all, especially pupils who do not have access to software at home • All pupils have access to the same software standard (not Open Office, Mac etc. ) • Schools may save money – Netbooks / Chromebooks will give access to all the features • • •

One. Drive

Main Features One. Drive • Storage space • 1 Tb for each user • Teacher not given automatic access to pupils’ One. Drive [DPA] • Data is kept within the EU [Dublin, Dropbox USA] • Pupils and teachers will not need to use an USB Memory stick • Work is saved automatically onto One. Drive [Backups] • Access to document version history • Even deleted work in the Recycle Bin is retrievable • Can share documents – with individuals or groups • Can move documents onto One. Drive from a pc or vice versa • Can create folders for documents • Can upload individual documents • Can upload folders of documents with Chrome [Drag & Drop] • Useful for Professional Learning Communities

One. Drive Version history Useful for pupils or teachers who have deleted their work !! To see past versions or a DRAFT Click on the three dots and then version history

Deleted a file by mistake? Go to the Recycle Bin, tick the file and ‘Restore Selection’ One. Drive

Share a document with individuals or groups of people One. Drive You can choose ‘Can Edit’ if you want the person to be able to edit the document

Share a folder Access to the teacher TEACHER Class Work One. Drive PUPIL Pupil can use the share feature with the teacher PUPIL • Document 1 • Document 2 • Document 3

OUTLOOK

Main Features Outlook Jones. D 234@hwbmail. net • 50 Gb storage space • Teachers - Global address book Wales—can email any user on HWB • Pupils do not have access to the address book – school nor Wales • Pupils can use their email address to create web based accounts • Works as a traditional e-mail account – add attachments etc. • Signature STAFF/DISGYBLION

Folders Outlook

Groups Outlook

Contacts Outlook

WORD

Use in school Word • Teachers and pupils can create documents in school or at home [Do not need Microsoft Word on their pc] • Staff can share documents with pupils as ‘Read Only’ • Pupils can read the information and respond to the task [Homework, written task] • Edit - Pupils can collaborate on the same document • Teachers can create templates ready for pupils to use

Word

Document name Word Type the name of the document here STAFF / PUPILS

Word Spell Check Review ABC Spelling Set Proofing Language STAFF / PUPILS Choose language

Translator STAFF / PUPILS Word

Insert > Online Pictures Word

Word Option: Open document online or in the full Word on the PC

Share feature Word Many pupils / teachers can contribute to the same document and enter comments on the work

Word Document shares with pupils Access is given to the document at any time for marking Can enter comments on the work

Word Can analyse poetry together Reply – can reply to comments given and create a dialogue

Word Group Work Departmental / School Improvement Plan ADMIN- STAFF

School Improvement Plan Staff can contribute to the same document ADMIN - STAFF Word

Word Click on 'Share and Edit’ document with all heads of departments, everyone can contribute at the same time and see what other people are writing ADMIN - STAFF

‘Review’ Comments on work Able to enter comments on work STAFF/PUPILS Word

An example of a project using Office 365

Documents in HWB+

A pupil shares a document Share Feature

Teacher Pupils shares a folder with the teacher All files in the folder Sharing means that the teacher has access to all the contents of that folder anytime PUPIL FOLDER Pupil

Pupil shares folder Access to ALL files in the folder

Dialogue Comments: ü Teacher - Pupil

Dialogue: ü Teacher- Pupil

Power. Point

Power. Point

Power. Point Can annotate documents. 'Bubble' will appear on the specific area requiring attention

Power. Point Information Technology • annotate documents • Pupils can comment on each other's work • Teachers can comment and offer feedback on pupils' work Art • Photos - feedback / comments on artists work

Feedback

Pupils are able to respond to targets Dialogue J Jones

Feedback on work

Sharing Documents and Collaboration

Sharing access to files Teacher Document Pupils Teacher can share a document with pupils to work on

Sharing access to files Teacher Pupils share documents with the teacher for marking and feedback Pupils

Power. Point Create a class presentation

Group / Class Activity Search for information Power. Point

Each pupil is responsible for creating a page Power. Point

Each pupil is responsible for creating a page Power. Point

Power. Point

Individual activity Search for information

Correct work / Pupils’ comments Dialogue

Group work Share feature

Individual work Share feature

Task: Science Experiment: Word-Online • • • Access from home Spell check 'Translate' Save on One. Drive Share with teacher

Fill in empty template • Create a ready template for pupils • Pupils open and save the template on their One. Drive • Pupils save their work in a folder [Shared] • Complete the activity • Teacher has access to work

Blank template

EXCEL

Excel Pupils can collaborate to collect data: Science Inputting data following an experiment Information technology Collect data for a Database Mathematics Data collection for numeracy work Geography Input population data for different countries BAC work Collecting data from questionnaires

Excel

Advantages • Able to see what everyone else is doing • Able to correct other people's data • Able to place comments on each other's work Excel

Can prepare ready-made templates and share with the class [Share and Edit] Name who should enter data on the cells

Review Excel Teacher or pupils can enter feedback on work - highlighting incorrect spelling, incorrect data etc. The reference cell shows

Experiment Recording Sheet Excel Pupils enter the timings Whole class spreadsheet

Whole class data collection Dissolving sugar Input Data Grŵp 1 Grŵp 2 Grŵp 3 Grŵp 4 Grŵp 5 Excel

Excel

Newydd Forms

Excel

Excel

Sway

Main features • Create online presentations • Different to Power. Point • Played on different devices • Interactive features • Much of the work will be created automatically Sway

Sway

Thank you: Glenda Haf Jones Martin Lewis