OCS Related Boards Learn Perform Succeed Learning Objectives
OCS Related Boards Learn. Perform. Succeed.
Learning Objectives Terminal Learning Objective • Determine the appropriate acquisition strategy for a contingency AOR requirements package Enabling Learning Objectives: • • Recognize the role of the CLPSB Illustrate the flow of the JRRB process Select a JRRB requirements package review outcome Analyze requirements packages at the JCSB CLPSB – Combatant Commander Logistics Procurement Support Board JRRB – Joint Requirements Review Board Formerly JARB (Joint Acquisition Review Board) JCSB – Joint Contracting Support Board Learn. Perform. Succeed. 2
Common Support It is important that Common User Logistics (CUL) and Base Operating/Life support be properly coordinated by the supported Geographic Combatant Commander (GCC) and subordinate Joint Force Commander(s) (JFC) to include contracting Determining an appropriate organizational source of CUL and base operating/life support and establishing priorities of this support is not a contracting function or decision. Learn. Perform. Succeed. 3
OCS Related Boards - Overview CLPSB Address AOR-wide OCS and other logistic matters to include policies and directives a) Provide acquisition strategy guidance, including appropriate programmatic approaches to acquisitions in support of planned or ongoing joint operations. b) Coordinate and approve overarching GCC’s OCS policies and procedures. c) Coordinate and approve phase 0 LSCC designations. d) Develop initial guidance on TBC entry criteria and parameters. e) Provide guidance/coordinate major OCS civ-mil related initiatives (e. g. “LN” first) and economic priorities as part of the GCC’s theater shaping initiatives. f) Provide initial guidance on use of CAP. g) Develop the OCS requirements management strategy to support any GCC directed common-user logistics (CUL) and base operating supportintegrator (BOS-I) designations. h) Identify requirements that should be centrally managed at the operational level Perform. Succeed. Learn. JRRB Review, approve, and prioritize major contract support requests a) Ensure other sources of support (organic military, multinational, and HNS) have been properly considered before commercial support solutions. b) Serve as the subordinate JFC’s venue to assess possible operational impacts of specific contract support requests and c) Provide operationally focused guidance on acquisition strategy to the JCSB (e. g. “LN first” policy). d) Key mechanism to enforce standards of support, other JOA/theater restrictions, and command cost control measures. Ensure acquisition actions correspond to the “Commander’s Intent”. Consider all secondary and tertiary effects. JCSB Coordinate, synchronize, and deconflict common contract actions in the JOA. a) Identify, avoid, reduce, and eliminate duplication of contracting efforts b) Achieve economic order quantities. c) Maximize in-theater contracting officer capabilities. d) Determine appropriate external or theater support contracting mechanism best suited to meet the JFC’s operational requirements and per JRRB specific guidance (when provided). e) Develop, coordinate, and synchronize contracting organizations contracting strategies. f) Assist in the implementation of the JFC’s cost reduction/avoidance guidance. g) Serve as the principal forum for the exchange of information among in theater contracting activities with emphasis on such matters as sources of supply, prices, and contractor performance. h) Provide advice (via the JRRB and/or OCSIC) on requirements consolidation 4
OCS Related Boards - CLPSB Combatant Commander Logistics Procurement Support Board The GCC’s primary mechanism to establish AOR-wide OCS policies and procedures q Coordinate and approve phase 0 Ensures Contracting and other related Acquisition and Logistics efforts are properly coordinated across the entire AOR • No fixed: - Structure - Schedule - Formal processes Chaired by GCC’s J-4, made up of selected CCMD primary and special staff, CSA, and Service component logistic staff and contracting activity representatives. - May coordinate with: OGAs, NGOs, HNs and Coalition partners on OCS related Learn. Perform. Succeed. LSCC designations. q Develop initial guidance on TBC entry criteria and parameters. q Provide guidance/coordinate major OCS civ-mil related initiatives [e. g. “LN” (local nation) first] and economic priorities as part of the GCC’s theater shaping initiatives. q Provide initial guidance on use of CAP. q Develop the OCS requirements management strategy to support any GCC directed common-user logistics (CUL) and base operating supportintegrator (BOS-I) designations. q Direct and oversee Risk Management on potential loss of contract support 5 scenarios.
OCS Related Boards - JRRB Joint Requirements Review Board JFC’s primary mechanism to review, validate, prioritize and approve selected service component contract support requests q Ensure other sources of support Established for sustained operations when, at minimum, LSC has been assigned • Normally chaired by a subordinate JFC or Deputy Commander or J 4 – Primary (voting) Members – Advisory (non-voting) Members – Secretariat Duties • Normally performed by OCSIC personnel • Membership, guidance, timing, process and procedures are mission unique and should be established in JFC Annex W Learn. Perform. Succeed. (organic military, multinational, and HNS) have been properly considered before commercial support solutions. q Serve as the subordinate JFC’s venue to assess possible operational impacts of specific contract support requests and q Provide operationally focused guidance on acquisition strategy to the JCSB (e. g. “Local Nation first” policies). q Key mechanism to enforce 6 standards of support, other
OCS Related Boards - JCSB Joint Contracting Support Board JFC’s major mechanism to execute suitable acquisition strategy and direct source of contract actions: theater or external (e. g. CAP) q Identify, avoid, reduce, and eliminate Established for sustained operations when, at minimum, LSCC has been assigned • Membership, guidance, timing, process, procedures and chairman designation are mission unique, depending on contracting organization option (LSCC, LSC, JTSCC). – Determined in JFC Annex W – Typical board includes representatives of: • Service component theater and external contracting organizations Learn. Perform. Succeed. • Facility/Engineering and CAP offices q q q duplication of contracting efforts and achieve economic order quantities. Minimize competition of limited local vendor capabilities. Develop, coordinate, and synchronize contracting organizations contracting strategies. Assist in the implementation of the JFC’s cost reduction/avoidance guidance. Serve as the principal forum for the exchange of information among in theater contracting activities with emphasis on such matters as sources of supply, prices, and contractor performance. Provide advice (via the JRRB and/or 7 OCSIC) on requirements consolidation
JRRB and JCSB Establishment The need for a JRRB/JCSB should be documented in the OCS portion of the execution order (EXORD) • An issued FRAGO will detail how these boards should be conducted • GCC/JFC J 3 is normally releasing authority for these products and approves content of JRRB/JCSB FRAGO Board Chairman, along with OCSIC input, must implement Procedures: • Determine membership • Establish battle rhythm - Both routine and emergency requirements - Physical or virtual meetings/process • Identify initial Thresholds and Controlled Services and/or Commodities (supplies and equipment) • Requirement package composition The JRRB's main role is to approve and prioritize JFC’s designated CUL, highvalue and/or high-visibility requirements and determine the proper source of support for these requirements. • Especially important for COIN operations, and • Local or Host Nation “first” policies Requirement packages will require prioritization from respective service component Learn. Perform. Succeed. 8
JRRB Establishment and Membership Nominal JRRB Organization Chair • Deputy Commander or designated Staff Officer Nominal JCSB Organization Chair • Senior Contract Official for the LSC or LSCC Service Component Primary (Voting) Members: N/A • J-2 Rep • J-4 Rep(s) • J-3 Rep • J-5 Rep • J-6 Rep (communication/IT requirements) • Engineer (construction/facility requirements • Other special (e. g. Coalition) staff as appropriate • Service Component Logistics staff Members Advisory (Non-Voting) Members • LSCC, or JTSCC SCO • J-8 Finance/Resource Management • Service CAP representatives • Staff Judge Advocate • DLA Liaison • Other organization reps as required Learn. Perform. Succeed. • LSCC: SCO from each service component with contracting personnel in JOA • LSC: RCCs and SCO from any component with contracting personnel in JOA • JTSCC: RCCs • Advisory Members • J-8 Finance/Resource Management • Service CAP representatives • Staff Judge Advocate • Other organization reps as required • Reach-Back Contracting organizations Secretariat (situation dependent) 9
Nominal JRRB Process Flow Requirement not filled by organic mil, HNS, ACSA & meets JRRB thresholds JRRB secretariat records disapproval rationale and posts status RA submits requirements package to JRRB point of entry JRRB secretariat receives requirements package RA revises requirements package Secretariat returns requirements package to RA POC Requireme nts package correct and complete Yes No JRRB non-voting members review and provide advice, concerns as necessary Disapprov e or Table JRRB voting members adjudicate package and provide recommendation to Chairman JRRB Chairman serves as decisional authority for package and prioritizes Secretariat schedules meeting and submits package to board members Secretariat assigns tracking number and posts status in designated tracking system Approve Chief of Staff or designee has ultimate veto authority Approve Secretariat submits approved package to RM for funding Disapprov e Learn. Perform. Succeed. Package has LOA and ready for Contractin g or JCSB Yes Approved and funded requirement forwarded to JCSB for contracting execution (status posted) No 10
What Requirements Meet the JRRB Services/Commodities exceeding est. dollar value (e. g. $1, 000) Services with period of performance over 90 days Initial use of CAP or changes to CAP Special interest items determined by JFC, staff, J-3 etc. (e. g. armed PCS services, FP supplies etc. ) Minor construction and facility related services (if no JFUB) Communication or IT equipment or system (less ancillary supplies) Learn. Perform. Succeed. 11
JARB/JRRB Historical Perspective • Reefer vans/trailers, storage containers • Engineering equipment • Services managed by a PM or PEO • Request for expansion of current LOGCAP services • Request for new LOGCAP services over $50 K • Additional facilities • Contracted labor, translators, security personnel • Bulk purchases • Any request over $200 K on a one time or annualized basis. Learn. Perform. Succeed. • Any request over $200 K on a one time or annualized basis. • Any MWR request over $50 K. • Vehicles • Base support services or improvements • Re-locatable buildings • Any request for contractors • Any request for anything that is a replacement for or augmentation to authorized MTOE equipment • Barriers, bunkers, & FP items • Power generation equipment producing more than 5, 000 watts of output power 12
JRRB Requirements Package Sample JRRB Contract Support Requirements Checklist – JP 4 -10 Signature authority of requirement packages certifies the following questions have been answered in the affirmative in relations to this contract support request package: ü The item and/or service being requested is a valid and accurately defined requirement. ü This request represents a consolidation of all similar requirements known at this time. ü The deficiency cannot be addressed through organic or Learn. Perform. Succeed. other sources of support. All requirement package items are enclosed and completed in accordance with current command policies: q letter of justification q funding document q performance work statement (PWS) or statement of work (SOW) q quality assurance surveillance plan (QASP) q government cost estimate (IGE) q contracting officer representative (COR) nomination packet (for all 13 service contracts)
Requirements Package - In Practice • Contact Info: Requesting Unit, MSC, POC Info. • MSC Endorsement • Letter of Justification • Base/FOB Camp Mayor Endorsement (if required) • Environmental Review (if required) • Location plan showing location of project on base (if required) • Troop labor. Document justification (if required) üFunding üSOW/PWS/SOO üIGE/Cost Estimate üOther than Full and Open Competition Justification and Approval J&A (if required) üLegal Review Memo (if required) Learn. Perform. Succeed. 14
JCSB Execution When Necessary Challenges q When significant contract support being executed via both External and Theater support contracting organizations q When multiple service components or agencies have contracting assets in theater or JOA (LSCC or LSC) q When RCCs have varying or divergent levels of expertise q When RCC manning is not commensurate with geographically co-located unit’s support needs q Lack of mature or scarce vendor base Learn. Perform. Succeed. q Other…? • Establishing process, procedures and methods • Determining appropriate battle rhythm • Enforcing participation • Collecting or enforcing common metrics and PALT information • Other…? Other Considerations • Integrated Financial Management Operations • Host/Local Nation “first” programs • OGA Title 22 Funding and warrant authority 15
Funding and Contract Authority PGI 217. 502 -1 General. (a) Determination of best procurement approach— (1) Assisted acquisitions. When the contracting activity of one Do. D Component provides acquisition assistance to deployed units or personnel from another Do. D Component, the servicing Contracting Officer shall obtain, from the requiring unit or personnel, the best procurement approach determination required by FAR 17. 502 -1(a)(1), which shall be documented on the DD Form 1144, Support Agreement (see template at http: //www. acq. osd. mil/dpap/pacc/cc/resources. html). (b) Written agreement on responsibility for management and administration— (1) Assisted acquisitions. When the contracting activity of one Do. D Component provides acquisition assistance to deployed units or personnel from another Do. D Component— (A) The written interagency agreement between the servicing Do. D Component and the requesting Do. D Component, required by FAR 17. 502 -1(b)(1), shall be documented on the DD Form 1144, Support Agreement (see template at http: //www. acq. osd. mil/dpap/pacc/cc/resources. html); (B) Procurement support should be on a nonreimbursable basis, unless the parties mutually agree, in writing, for reimbursable support; and Learn. Perform. Succeed. (C) The DD Form 448, Military Interdepartmental 16
JRRB and JCSB EXERCISE Learn. Perform. Succeed.
Exercise Scenario Your AOR has a LSC or LSCC Contracting Support Structure. As an additional duty for being a SCO, you are assigned to augment the JTF OCSIC. You also chair the JCSB. – ICW the OCSIC and JTF/J 4 the J 3 has issued the JRRB and JCSB FRAGO’s – The FRAGO’s contain details on what the required information and documentation is required of JRRB packages/packets submitted by requiring activities (RA’s) – FRAGO procedures require all RAs to submit their requirement packages/packets to the OCSIC prior to going to the JRRB Learn. Perform. Succeed. 18
Exercise Requirements Students will be given a list of Requirements. Teams will: 1. Determine if the requirement needs to meet the JRRB and the supporting rationale 2. Determine (based on your team’s assigned AOR) what the JCSB would recommend (acquisition strategy: source locally, utilize existing contract vehicle, procure from outside JOA and what procedures to use SAP, FSS, MAC, or do a SS) Learn. Perform. Succeed. 19
Exercise – Threshold Requirements • Reefer vans/trailers, storage containers • Engineering equipment • Services managed by a PM or PEO • Request for expansion of current LOGCAP services • Request for new LOGCAP services over $50 K • Additional facilities • Contracted labor, translators, security personnel • Bulk purchases • Any request over $200 K on a one time. Succeed. or annualized Learn. Perform. • Any request over $200 K on a one time or annualized basis. • Any MWR request over $50 K. • Vehicles • Base support services or improvements • Re-locatable buildings • Any request for contractors • Any request for anything that is a replacement for or augmentation to authorized MTOE equipment • Barriers, bunkers, & FP 20
JRRB - Exercise The Civil Engineering Squadron from the Air Expeditionary Wing at Bagram Air Base has elevated to the CJTF-4 a requirement for rubber removal services for the 150 -foot wide by 12, 000 -foot long runway at Camp Azzero, Kandahar. The condition of the runway has not yet reached critical levels, but will be necessary soon to ensure proper landing conditions are consistently maintained. Customer: USAF Air Expeditionary Wing, Bagram Air Base Requirement: Runway rubber removal services, twice per year for 3 years Estimate: $135, 000. 00 Learn. Perform. Succeed. 21
JRRB - Exercise The Transportation Squadron from the USAF Expeditionary Wing at Bagram Air Base has elevated to the CJTF-4 a requirement for five Westward Slope Lip Jobsite Boxes, each stocked with automotive tool kits, for repairs and maintenance of support vehicles. Customer: USAF Expeditionary Transportation Squadron Quantity: 5 each Requirement: Westward Slope Lid Jobsite Box & following kits: Automotive Mechanical Automotive Diagnostic and Inspection Automotive Tire & Wheel Automotive Lifting Estimate: $35, 000. 00 Learn. Perform. Succeed. 22
JRRB - Exercise The special operations forces has elevated to the CJTF-4 a requirement for flat panel TVs at Camp Arezzo, Kandahar. The TVs will be placed in various break rooms for soldiers to use for entertainment during leisure periods. Other screens/monitors will be placed in conference rooms to facilitate presentations and video conferencing needs. Customer: Special Operations Forces-Group Quantity: Ten (10) Requirement: 60 inch (min), flat panel, LED-HD screen/monitors Estimate: $1, 400 per unit Learn. Perform. Succeed. 23
JRRB - Exercise The USN Combat Engineers division has elevated to the CJTF-4 a requirement for M-Gator A 3 s. Their high payload capacity for high-volume cargo movement make them an ideal choice for smaller construction and repair projects at forward operations bases (FOB). Customer: USN Combat Engineers (Seabees) Quantity: 5 Requirement: M-Gator A 3 (or equivalent) Estimate: $23, 000. 00/each Learn. Perform. Succeed. 24
JRRB - Exercise The FOB Alpha Special Operations Task Force from Camp Auburn, Khost has elevated to the CJTF-4 a requirement for construction materials and miscellaneous services for passive defense measures. The materials will include blast walls, Jersey barriers, concertina wire, and Texas barriers. A workforce of approximately 25 unskilled labors will also be necessary for up to 3 weeks. Customer: FOB Alpha Special Operations Task Force Requirement: Construction materials & Misc Services - HESCO Barrier Blast Wall Plus EEC (50) - Concertina Wire (20, 000 ft) - Texas (T) barriers (75) - Jersey barriers (500) - Unskilled labor (25 FTE/3 weeks) Estimate: $85, 000. 00 Learn. Perform. Succeed. 25
JRRB - Exercise The US Do. S representative in Camp White Horse, Kabul has elevated to the CJTF-4 a requirement for industrial cappuccino and espresso machines to be used when hosting meetings for local dignitaries and for entertaining guests in the reception center. Requirement: Deluxe, industrial cappuccino and espresso machine Quantity: Two (2) Estimate: $700 per unit Customer: J-1 Joint Operations Reception Center Learn. Perform. Succeed. 26
JRRB - Exercise The sanitation and maintenance crew of the Army Signal Battalion stationed in Camp Auburn, Khost has elevated to the CJTF-4 a requirement for latrine trailers and their installation to provide sanitation services for personnel working on communication services along the perimeter of the base. Customer: Army Signal Battalion Quantity: 4 (3 male, 1 female) Requirement: Latrine trailers(“Cadillac”) and installation Estimate: $4, 650 per unit Learn. Perform. Succeed. 27
JRRB - Exercise The US Central Intelligence Agency stationed in Camp Arezzo, Kandahar has elevated to the CJTF-4 a requirement for the 6 month lease of varied passenger vehicles to be used for discrete transportation of key personnel to locations within close proximity to the base. Customer: Other Government Agency (U. S. OGA) Requirement: Vehicles - Low profile passenger sedans (5 ea) - Windowless panel vans (2 ea) - Up-armored SUV (1 ea) Six (6) month lease Estimate: $33, 000. 00 Learn. Perform. Succeed. 28
JRRB - Exercise The food services and nutrition department of the USAF Services Flight from Bagram Air Base has elevated to the CJTF-4 a requirement for transportation and preparation equipment to be used in delivering and preparing food for personnel in FOBs. Customer: USAF Services Flight Requirement: - Reefer vans (4 ea) - Connex containers (12 ea) - 7, 500 watt generator (1 ea) Six (6) month lease, One (1) six month option. Estimate: $115, 000. 00 (basic) Learn. Perform. Succeed. 29
JRRB - Exercise The USMC Marine Expeditionary Brigade at Bagram Air Base has elevated to the CJTF-4 a requirement for maintenance equipment capable of providing hydraulic fluid at more than 4, 000 pounds per square-inch (PSI) for the F-18. The power supplies are used in conjunction with the Hydraulic Fluid Purifiers (HPF) to clean contaminated aircraft hydraulic systems. Customer: MARFOR Requirement: F-18 non-depot level maintenance kits: - Honeywell Avionics ECM pod Analyzer - Pneumatic and A/M 27 T-15, diesel hydraulic servicing unit Quantity: 1 each Estimate: $210, 000. 00 Learn. Perform. Succeed. 30
JRRB - Exercise The Logistics Civil Augmentation Program of the Special Operations Forces, Navy Seal Team at Bagram Air Base has elevated to the CJTF-4 a requirement for DFAC midnight meal service at forward operating base Bravo for approximately four weeks. Customer: SOF, Navy Seal Team Requirement: Establish DFAC midnight meal service, FOB Bravo. LOGCAP operated Estimate: $50, 000 Learn. Perform. Succeed. 31
JRRB - Exercise The 1151 st Engineers from the DISA, forward operating cell at Bagram Air Base has elevated to the CJTF-4 a requirement for the construction of three concrete B-Huts, capable of housing 10 people each. Customer: Defense Information Systems Agency, forward operating cell Requirement: Construct concrete B-Hut (3 each), 10 person standard Estimate: $22, 000 Learn. Perform. Succeed. 32
JRRB - Exercise The transportation division of the Army Signal Battalion at Bagram Air Base has elevated to the CJTF-4 a requirement for delivery of heavy equipment to the FOB outside of Kabul to provide mission critical communication support. An estimated 8 trucks, with driver and security detail for each, will be needed to complete the task. Customer: Army Signal Battalion Requirement: Line haul Estimate: $120, 000 Learn. Perform. Succeed. 33
JRRB - Exercise The US Do. S representative in Camp White Horse, Kabul has elevated to the CJTF-4 a requirement for multiple translators to facilitate communication when hosting meetings for local dignitaries and for entertaining guests in the reception center. Requirement: Interpreter services Quantity: Five (5) Estimate: $100 per hour Customer: J-1 Joint Operations Reception Center Learn. Perform. Succeed. 34
JRRB - Exercise The Army Signal Battalion at Camp White Horse has elevated to the CJTF-4 a requirement for computer equipment to be installed in a SCIF to house sensitive information for personnel with certain TS clearances. The computers must be heavily encrypted and include biometric security measures. Printers connected to the computers will be monitored strictly and regularly to ensure data is not released. Customer: Army Signal Battalion Requirement: Computer / IT equipment for a SCIF Estimate: $80, 000 Learn. Perform. Succeed. 35
JRRB - Exercise The USN Combat Engineers division has elevated to the CJTF-4 a requirement for an assortment of small generators intended to support off-site construction projects. All requested generators produce less than 5000 Watts of electricity and are easily transported to the necessary work sites. Requirement: Small Generators (producing < 5000 Watts) Quantity: 12 Estimate: $30, 000 (~$1, 500 - $4, 000 each) Customer: USN Combat Engineers (Seabees) Learn. Perform. Succeed. 36
JRRB - Exercise The special operations forces has elevated to the CJTF-4 a requirement for new gym equipment at the fitness center. A few additional pieces are also requested to replace broken equipment. Customer: Special Operations Forces-Group Requirement: Gym equipment Estimate: $20, 000 Learn. Perform. Succeed. 37
JRRB - Exercise The 1151 st Engineers from the DISA, forward operating cell at Bagram Air Base has elevated to the CJTF-4 a requirement for HVAC installation and maintenance for concrete B-Huts, capable of housing 10 people each. Twelve units with HVAC systems currently installed will require occasional maintenance, with another three units under construction that will require HVAC installation and future maintenance. Customer: Defense Information Systems Agency, forward operating cell Requirement: HVAC Maintenance Estimate: $115, 000 Learn. Perform. Succeed. 38
JRRB - Exercise The USMC 2 nd Marine Expeditionary Brigade at Bagram Air Base has elevated to the CJTF-4 a requirement for Instructors for police training to maintain security at select outposts. Some travel between local camps and bases may be required during emergent or critical situations. Customer: MARFOR Requirement: Instructors for police training Estimate: $120, 000 Learn. Perform. Succeed. 39
JRRB - Exercise The US Central Intelligence Agency stationed in Camp Arezzo, Kandahar has elevated to the CJTF-4 a requirement for the single purchase of fuel to be used in special passenger vehicles used in the discrete transportation of key personnel to bases in the surrounding areas. Customer: Other Government Agency (U. S. OGA) Requirement: Fuel (single purchase) Estimate: $160, 000 Learn. Perform. Succeed. 40
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