Obligation Adjustment Reporting System OARS What is OARS

Obligation Adjustment Reporting System (OARS) • What is OARS? • It is the current system to request authority for an Upward Obligation Adjustment (UOA). • You can locate the system to request access at the following URL: https: //oars. hq. af. mil • With the current system a 2875 is not needed • When is a UOA required? • When there is a bona fide need to obligate/expense expired funds • When there is a bona fide need to obligate/expense current year funds for a canceled fund must pay invoice • When you need to obligate funds that are held in contingent liability for an award/incentive fee, request for equitable adjustment, etc. , that have expired

Obligation Adjustment Reporting System (OARS) (cont. ) • How long does it take to get an OARS request approved? • It depends on the amount and how far up the chain it has to go for final approval • It depends on the requirements of your organization and the routing process • The more stops it makes the longer it takes • What types of documentation are needed to support the request? • All that is needed for current for canceled requests is the documentation that is received from the DFAS DMACT Team and a the most recent mod that established the CLIN/ACRN where the funds are canceled

Obligation Adjustment Reporting System (OARS) (cont. ) • Award/Incentive Fees should be documented by an Fee Determining Official signed memo that provides the contract number and the amount approved • If the Award/Incentive Fee is funded by multiple ACRNs then there must be a spreadsheet that provides a break-out of how much of the fee is funded by each ACRN • Always clearly identify the Contingent Liability (CLIA) Document Number with the FSR/PSR/DSR and the amount being held as a CLIA • No matter the reason for the request there must be documentation provided that substantiates the amount of funds that you are requesting in the OARS document • Do not round your amounts – This only creates problems for getting funds deobligated

Obligation Adjustment Reporting System (OARS) (cont. ) • If a contract, you should always include a copy of the contract mod that established the CLIN/ACRN where the additional funding is needed • Always provide more not less • What are some of the common mistakes made on OARS requests? • The contract/document number is the complete document number where your obligation sits, i. e. FA 862017 C 0001; FA 868117 F 0001, F 1 TEDG 7010 G 001, etc • The total obligated amount on the Contract/Document, i. e. total amount obligated on the complete contract. You should be able to find this on the most current mod of the contract, but if not you can always find in Shared Data Warehouse (SDW) under the Funding Abstract Menu

Obligation Adjustment Reporting System (OARS) (cont. ) • The total obligated amount on the Contract/Document, i. e. total amount obligated on the complete contract. You should be able to find this on the most current mod of the contract, but if not you can always find in Shared Data Warehouse (SDW) under the Funding Abstract Menu • Failure to route a request for additional funding for a contract through the contracting officer on the contract for their review/comments • Contracting Officer comments do not agree with the type of OARS selected – Category 1 – Ordinary or Category 2 – Within Scope • What regulation governs the UOA requirements? • AFI 65 -601 V 1, Chapter 6 – Expired and Canceled Appropriations • This instruction is quite detailed and if reviewed every OARS becomes easier