Objectives Develop and implement emergency management processes specifically

Objectives Develop and implement emergency management processes, specifically • Identify sources of risk • Analyse and evaluate sources of risk • Advise on emergency management

Objectives • Monitor and report on emergency management • Participate in the emergency control organisation • Advise and support in the post response/recovery phase

Legal duty Duty is usually set out in regulations, e. g. NSW 2001 states that An employer must ensure that, in the event of an emergency at any place of work at which the employer’s undertaking is conducted, arrangements have been made for: (a) the safe and rapid evacuation of persons from the place of work, and (b) emergency communications, and (c) appropriate medical treatment of injured persons

AS 3745 -2002 • Also refer to AS 3745 -2002 Emergency control organisation and procedures for buildings, structures and workplaces and AS 3745 -2002/Amendments 1 -2004, 2 -2005

Seven steps 1. Establish an emergency planning committee 2. Prepare an emergency plan 3. Prepare procedures 4. Establish an emergency control organisation

Seven steps 5. Educate and train 6. Implement procedures 7. Monitor and review procedures

1. Establish an emergency planning committee (EPC) • To prepare a plan and appoint an emergency control organisation (ECO) to initiate an appropriate response to emergencies • Should represent management and employees, and include the chief and deputy wardens from main areas

1. Establish an emergency planning committee (EPC) • Include people who have specialist knowledge or responsibility, such as a facilities manager or the landlord • Authorise and indemnify ECO • Meet regularly to schedule drills and monitor implementation of plan

2. Prepare an emergency plan • Refer to regulations • Coordinate with local agencies - police emergency services, nearest hospital and fire brigade • Consult with OHS committee

2. Prepare an emergency plan • Need information on the location, general functions and structures of the site(s) • A map detailing the site and its building plans that include possible evacuation routes and assembly areas, both onsite and offsite

2. Prepare an emergency plan – list possible emergencies • • • Fires and explosions Medical emergencies Bomb threats Severe weather Natural disasters Spills

2. Prepare an emergency plan – list possible emergencies • Loss of utilities • Security emergencies, such as armed robberies, disturbed people or other intruders • Terrorism and bio-terrorism (e. g. anthrax) • Civil disturbance • Internal emergencies, such as loss of power or water supply

2. Prepare an emergency plan • Develop scenarios - use internal and external sources - assess local conditions - use industry experience • Next analyse and evaluate risk • Develop priorities

2. Prepare an emergency plan Document plan for each site • Must be approved at the highest levels of the organisation • Focus on management control • Identify responsibilities for decision making • Detail communication and support processes…

3. Prepare procedures Prepare and document procedures including recovery procedures Issues are many and include: • evacuation routes • people with disabilities • lifts and escalators • accounting for people…

4. Establish an emergency control organisation (ECO) Should consist of: • • chief warden deputy chief warden communication officer floor or area wardens (often first aid) Training, register, identification (hats)…

5. Educate and train • EPC is responsible for ensuring the facilitation of training and education in emergency procedures • Publicise identity, location and contact details of wardens and deputy wardens • Ensure that third parties (visitors, contractors) are aware of procedures

6. Implement procedures • Ensuring that everyone is aware of and trained in the procedures, especially ECO • Training program based on the procedures needs to be scheduled, implemented and reviewed • Regular evacuations and drills. • Checks of emergency equipment

Post-response or recovery phase Procedures need to be developed and implemented for the post-response or recovery phase • • Counselling and trauma management Asset checking Internal and external communications Single source messaging – reliable, up-to-date

7. Monitor and review • Debrief after emergency or drill • Cover all aspects of plan and procedures • Internal and external reporting

Bomb threat • Australian standard provides procedure guidelines and a phone threat checklist • Also see Australian Federal Police Bomb Data Centre handbook providing guidelines for bomb threat planning

Keep it simple • Summary procedures should be distributed for emergencies and incidents