Now Power Point 2000 Introduction to the Basics

Now: Power. Point 2000: Introduction to the Basics Next Week:

PPT = Great Way to Present (Plus Integrate, Share, Even Web Publish) Lots of Multi. Media

Behind the Scenes: Making Folders to Hold PPT shows & resources

Creating a Folder on NT • Your folders and files will always be stored on the U drive. This is your secure space • To create a new folder go to My Computer – Select the U: drive – Go to File>New>Folder – You will see a folder with the word New Folder – Enter the name you want for the folder – Click outside the name, and the folder is set

Getting Started: Finding PPT, Creating a Permanent Shortcut • • • Click Start, Programs, Microsoft Office or Microsoft PPT In PPT, click File, New, Blank Presentation To make a permanent desktop PPT icon, Right-click in the desktop background Select new>shortcut Click the browse button – Apps: F – Program Files – Microsoft Office – Select the Powerpnt. exe icon-Single-click – Now Select open – Select Next>Finish…Voila’!

Taking Control: Using the Blank Presentation Format Q: Why not use templates? A: While often templates are fine for simple bulleted text, their decorative elements can interfere with or crowd non-text Also the blank presentation style lets you establish your own look(s), put in WU identifiers, etc

Setting the Stage: Most Useful Actions

The Slide Master Lets You Make Your Own Template • To open Slide Master, Click View, Master, Slide Master • Starting Slide Master • It lets you establish uniform show elements: – Font style, size & color – Bulleted format – Background – Transition style

Slide Master 1 st Choice: Background • To change default white bkg, click Format, Background • To create custom one, click in lower box (see arrow), dropdown box appears • Click More Colors for solid colors • Click Fill Effects for shaded, two tone, & to insert pictures

Slide Master Font Choices • Click Format, Font • Font box lets you choose font kind, style, size, color & effects • My preferences for regular classroom showing: – Non-serif font (not Times New Roman = serif font curly) Arial = sans serif font – Title = 40 -44 pt bold – Bullets = 24 -28 pt regular This = 28 pt This = 44 pt

Slide Master Bullet Choices: Tucker Style Example • Use 2 levels; delete rest • Top Level A, B, C – Select top bullet level, click Format, Bullets & Numbering. – Click Numbered tab – Select A, B, C style • 2 nd Level 1, 2, 3: use same method, Select 1, 2, 3 style

“Set Up Show” Choices To open, click Slide Show, Set Up Show. Sets presentation style, pen color, etc

Setting Slide Transition Style • Transition is special effect used to introduce slide change • Doesn’t need to be done first, but this way you don’t forget • Click Slide Show, Slide Transition • Click down arrow button (shown left) to select effect • Can also choose manual / automatic slide advance, sound

Creating The Show: Common Ingredients • • • Choosing Formats Doing Bulleted text (basics already covered) Inserting Images Inserting Sound (or Video) Inserting hyperlinks to the web

Choosing Layouts • Default layout chosen when new show first created • Can override for any slide • To do so, click Format, Slide Layout, select different layout

Inserting an Image • Click Insert, Picture • Choose source (Clip Art, From File, etc)

Image Enhancements One way: • Select image • Right Click, choose Format Picture • Choose Tabs for size, border lines & color, etc Format Picture Button Right Click Box

Alternative “Mouse Drag” Method of Resizing Image • Select Image • Note rectangular “handles” that appear around it • Move cursor to corner sizing handle • When cursor turns to double arrows (see example) hold left mouse button down, drag corner sideways – image will enlarge (or shrink)

Cropping Images • Click View, Toolbars, and select Drawing toolbar. If it is not already checked, do so • Select image • Find & select Crop tool on Drawing Toolbar – your cursor will become a crop tool • Place cursor/crop tool over sizing handle, hold left mouse button down, move handle inward until desired crop achieved • NOTE: cropped areas aren’t lost, just hidden Cropped image Uncropped image

Inserting Sound • To insert your own sound file: • Click Insert, Movies & Sounds, Sound from File • Browsing box will appear showing your own files: select desired sound file • Small horn image will appear on slide & you will be asked if you want the sound to play automatically as slide is selected

Sound Examples • Example 1: Bullwinkle theme = automatic, with appearance of slide • Example 2: Elvis commentary = on click

Inserting Hyperlink • • Put cursor in text box or select icon Click Insert, Hyperlink Edit Hyperlink box will appear For web link, select top Existing Web Page choice in left box (circled in red), then key in or browse to add url, click OK

Example: Weblink on Jackie Robinson Web Resources: American Memory Exhibit – “Jackie Robinson & Baseball” (http: //lcweb 2. loc. gov/ammem/jrhtml/jrabout. html)

Printing Handouts • Click File, Print • PPT handout print options: – Slides: Single slide / page – Handout: 2 -9 slides / page – Outline: bulleted text only • Can print all, selected, or single slide; collate, etc • TIP: at WU, do not click printer icon (will get automatic print without chance to make selections)