November 2014 HEE Trainee Information Systems Initial Scoping

November 2014 HEE Trainee Information Systems– Initial Scoping Meeting

HEE/ LETB Core Model For illustrative purposes, the core LETB Operating Model could be summarised as: Commissioned Programmes Workforce/ Education Planning Assess Education & Training Needs Commission Recruit Manage Providers Trainees Management Performance Management / Quality Management / Measure Outcomes Report/Evalu ate/ Research Directly Managed Programmes Feedback loop to improve and optimise processes/ functions and outcomes www. hee. nhs. uk 2

Example systems map to LETB/ HEE Core Model PLSS (NW) UCAS PARES (NW) HESA REVALIDATION X 5 EDMS TRAINER PRE-REG. NMET BI EXCEL WORKFORCE (L) QUALITY/ QCPM NATIONAL PROVIDER SPREAD-SHEETS URS (L) SPREAD-SHEETS Manage. GP APPROVAL/ PETD – PLANNING DATABASE X 5 DATA PROJECT Insite (GP) MSF Workforce/ RE-APPROVAL (NW) Providers EXCEL MODELS Access - KSS DB - Trainer Performance ISISCommission – (KSS, SYSTEMS (Y&H) SUIDoctors in NATIONAL Education AY Analysis E-Visit (L) Census Reporting TV, WS)HEMSMIRANDA MIGRATION Management Y&H – GP Difficulty EMPOWER (L) Planning - (London) (KSS)) (London) Evaluate/PROJECT (London) WORKFORCE CLICK SHAREPOINT/ / Quality Qualify DATA Assess INTREPID Report/ TABLEAU(L/ (NW) VIEW FILEMAKER – COLLECTION/ Management NE/ Y&H/ PLANNING Hicom (NE/KSS/NW) Education & Research WM) Trainees GTI GRID (L) MAX Course/ Measure Whole System Pathway e-Lf. H ASPRIRE VIEW – Training Vivantio Management Workforce ORIEL – SEPT Course HEMS MBS x 5 Outcomes Recruit KONETIC x 5 HEE KPI’s/ WORKFORCE GMC Modelling (EM) EWIN (Y&H) Needs (KSS)) SMILE-ON. UK STOCKTAKES 2014 FAST(N) (NW) ROTATIONS MEDBOOK IDT UKMED KALLIDUS (L/KSS) MANAGEMENT X OFFERS ESR – HOROUS E-PORTFOLIO 6 COMPUTER OLAT Datawarehouse (NW) TRIBAL (FOUNDATION) FPAS BASED TESTING (HS) (VBR) PRISM NW VLE +100 DIFFERENT INTERNAL HEE SYSTEMS WITH LIMITED/ NO DATA INTERACTION (NW) e-Portfolio (Colleges/ Specialty) LOTS LETB/ HEE ‘Systems’ External Systems NHS JOBS www. hee. nhs. uk ESR GMC/ GMC Connect 3 Manual Processes

The Strategic Case for Change ① Continual improvement in the quality and the efficiency of workforce data and business process ② Minimising the burden on providers and LETBs on the collection and reporting of workforce planning information ③ Ensuring a stable HEE WIS strategy focused around the trainee ④ Delivering Innovation ⑤ Value for Money ⑥ Ensuring the appropriate governance arrangements for the management of workforce data www. hee. nhs. uk 4

Strategic Overview Grouping COMMISSIONINGManage MANAGEMENT SYSTEM WORKFORCE Workforce PLANNING Planning SYSTEMS- – MODELLING Assess AND ACTUAL Education & Training Needs Commission Providers OUTCOMES & QUALITY Quality ASSESSMENT SYSTEM e-RECRUITMENT Recruit SYSTEM e-TRAINEE MANAGEMENT Trainees SYSTEM Management / Measure Outcomes Evaluate/ REPORTING/ DATA WAREHOUSE Report/ e-PORTFOLIO COURSE BOOKING LEARNING MGT SYSTEMS Feedback loop to improve and optimise processes and outcomes www. hee. nhs. uk 5 Research