Noting Drafting Case Studies He fainted when he
- Slides: 5
Noting & Drafting Case Studies
• He fainted when he came to Paragraph 13 where you say, “as we have already clarified in paragraph 6 and elaborated in 9 …” • In the first paragraph we were ‘surprised’, in the second ‘shocked, in the third ‘disappointed’. We can only ‘regret’ in the fourth paragraph.
• • • Functional file numbering system (1) In this system the range and dimensions of the subjects falling under the scope of business allocated to a department are analysed in the following sequence: (a) the main functions of the department; (b) the activities in each of these functions; (c) the aspects or operations involved in each of these activities; and (d) the factors to be taken into consideration relating to each of these aspects or operations. File numbering system based on subject classification (1) Each section will maintain approved lists of: (a) standard heads, i. e. main subject headings concerning it; and (b) standard sub-heads, i. e. aspects of the main subject headings The first three elements in the file number will be separated from one another by a slant stroke and the last two by a dash. Thus, files opened in, say, Scientific Research Section during 2000 under the standard head bearing serial number `3', will be numbered consecutively as 3/1/2000 -SR, 3/2/2000 -SR and so on, where `SR' represents the section.
Case Study • An Office Memorandum dated 27. 09. 2012 on the subject “Reasons for Issue of Last Pay Certificate in respect of persons transferred from one Department to other” was received in your office on 31. 09. 2012 and was passed on to you by the Central Registry. • A workshop on Administrative Reforms is being organised from 2. 1. 1013 to 4. 1. 2013 at ISTM, New Delhi. A letter has been received from the Director to nominate atleast 3 officers with sufficient experience in Admn. to participate in the workshop.
Exercise on Noting & Drafting 1. Prepare a Note for approval by the competent authority on the two cases 2. Please draft Interdepartmental Note to the Accounts Section enquiring about any dues are pending against the officers transferred. 3. Draft a letter to the Director, ISTM nominating three officers 4. Draft an order deputing the three officers to attend the workshop at ISTM.
