Northern Periphery Programme 2007 2013 Final Project Claim

Northern Periphery Programme 2007 -2013 Final Project Claim Mattias Assmundson Lead Partner Seminar 22 nd February 2012, Programme Secretariat, Copenhagen, Denmark

Overview Final Reporting Package Final Administrative Report Final Financial Report • Statement of Expenditure • Certificate of Expenditure • Final Project Claim • General information • Project activities • Results • Indicators • Project financial information • Project management and partnership dynamics • NPP horizontal principles • Project communication • Changes • Additional information Final Content Report • Introduction • Project story • List of project outcomes • Product/service factsheet(s) • List of producers/providers • Testimonials • Visualisation • Contact Details

Final Financial Report § Similar to the normal project claim §Final. New: common costs will be distributed Administrative Report directly by the Managing Authority Final Content Report Final Financial Report • Statement of Expenditure • Certificate of Expenditure • Final Project Claim • General information • Project activities • Results • Indicators • Project financial information • Project management and partnership dynamics • NPP horizontal principles • Project communication • Changes • Additional information • Introduction • Project story • List of project outcomes • Product/service factsheet(s) • List of producers/providers • Testimonials • Visualisation • Contact Details

Final reporting and certification of common costs Lead Partner Holder FLC (holder) So. E, project costs incl. common costs Co. E, for project costs NOT incl. common costs Distribution of common costs ”Certificate of common costs” MA Attached Final project claim including Co. E’s + Annex certificate of common costs Final payment on certified expenditure incl. final common costs

Distribution of common cost to partners will be made after the final project claim has been submitted. Holder Invoice, share of common costs Payments deducted from total common costs FLC (holder) Partners ”Certificate of common costs” Comparative check -invoice amount vs certified share Payments Shares of common costs

Exemplification § The partnership consists of a Lead Partner and three partners. They will split common costs in equal shares. § § § Distribution for interim claim § § § The Lead Partner holds all common costs. 1 000€ incurred during the last interim reporting period. 1 000€ incurred during the final reporting period. 2 000€ in total. After certification of costs the Lead Partner sends three common cost invoices (3 * 250€) to the other partners. The Lead Partner reports common costs of 1 000€ in the Lead Partner So. E for reporting period 1. The partners pay the invoices during reporting period 2, and the payments are registered in the project accounts. Each partner reports common costs of 250€ in the partner So. E for reporting period 2. The Lead Partner reports the received payments of 750€ in the Lead Partner So. E for reporting period 2. Distribution for final claim § § § Before invoicing the other partners the Lead Partner fills in the project claim template, budget line 11, according to the Certificate of common cost. The Lead Partner reports common costs of 250€ for each partner incurred during the final period. Adding these to budget line 11. The common costs are distributed proportionally, 500€ for each partner and 2 000€ in total for the partnership.

Expenditure only related to closure § After the final date for project activities only expenditure related to the closure of the project can be accepted. § This means: § No activities such as conferences, seminars and travel costs are eligible, except for activities by invitation by the NPP, in which the NPP will outline if this is eligible as a closure activity, such as a Lead Partner seminar. § All expenditure should therefore be directly connected to the final report, such as writing the final report, compiling final project claim, etc

Eligible closure costs § No costs incurred after final certification can be reimbursed by the programme. § The following expenditure categories can be acceptable: § § § § Staff costs including social contributions - Only costs for staff actually involved in the project closure. External experts - If involved in writing the final report or producing relevant materials. Office costs (directly allocated) Office costs (distributed proportionally) Other costs (charges for transnational transactions, bank charges for account closure/administration, costs for First Level Control, etc. ) The only cost that needs a special procedure is the last invoice for First Level Control. In order to get these costs certified, partners have to get the audit firms to pre-invoice (á conto) them and include these costs in their Statements of Expenditure for certification. Please note that it is up to each FLC to judge if costs are reasonable in relation to project closure. The programme administration cannot possibly set limits for closure expenditure as this will differ between partners and countries.

Overview Final Reporting Package Final Administrative Report Final Financial Report • Statement of Expenditure • Certificate of Expenditure • Final Project Claim • General information • Project activities • Results • Indicators • Project financial information • Project management and partnership dynamics • NPP horizontal principles • Project communication • Changes • Additional information Final Content Report • Introduction • Project story • List of project outcomes • Product/service factsheet(s) • List of producers/providers • Testimonials • Visualisation • Contact Details

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