Northern California College of Commissioner Science BCS 278

Northern California College of Commissioner Science BCS 278 Holding Virtual Meetings Kent Campbell, kdc 4 Him@pacbell. net

Course Objectives At the end of this training, a Commissioner will be able to: • Be Aware of the BSA Social Media Guidelines, as it pertains to Virtual Meetings for Scouts. • Be able to apply two deep Adult Leadership to Online Meetings with Scouts • Know what resources are available to Commissioners to help Scout Units that are using Virtual Meetings. • Discuss some Virtual Meeting Platforms Possibilities

Course Objectives What this Course is NOT: As stated in the BSA Social Media Guidelines, this course is not intended to provide a step-by-step “how to” on creating and using the specific features of social media channels.

Scouts BSA Social Media Guidelines • Can my unit/patrol/den conduct virtual meetings? YES!! • It is important that both leaders and Scouts are familiar with the BSA’s Social Media Guidelines and Scouting’s Youth Protection Guidelines and Barriers to Abuse, YES! • A great first program to look at might be the BSA’s Cyber Chip Program

Social Media and Youth Protection • Communication Channels must be Public (Parents are included) • Although using social media is not a Scouting activity, their use to connect scouts for scout activities requires forethought, care and responsibility

Social Media and Youth Protection • Digital Privacy • A key ingredient for a safe and healthy Scouting experience is the respect for privacy and this applies to Virtual Meetings • Online Meetings require two deep leadership (YPT rules apply).

Social Media and Youth Protection • To address cyber-safety education, the BSA has introduced the age- and gradespecific Cyber Chip program, which addresses topics including cyberbullying, cell-phone use, texting, blogging, gaming, and identity theft. Check it out.

Cyber Chip Program • Cyber Chip Requirements • Grades 1 -3 • Grades 4 -5 • Grades 6 -8 • Grades 9 -12 • Recharging Your Cyber Chip • Note: All Cyber Chips will expire annually. Each Scout will need to go to Netsmartz and complete two new resources to recommit to net safety and netiquette. Then, with the unit leader, the Scout can add the new date to the Cyber Chip card or certificate. • Available From Scout. Shop. org

Social Media and Youth Protection Follow all youth protection policies. All youth protection policies still apply in an online environment. Ensure you always have two-deep leadership for online activities and meetings. The BSA suggests parents take part in online activities and meetings.

Which Platform to Use? Use business-oriented conference platforms that include good safety and privacy features instead of platforms with other primary purposes (such as gaming).

Which Platform to Use? GENERAL INFORMATION Review the terms of service, safety and privacy features, and data collection policies of any platform you use, and review the BSA Digital Privacy and Social Media Guidelines.

Know your Platform Security Features Regularly review and implement the latest security features of your chosen platform to avoid unauthorized visitors (i. e. avoiding the Zoom Bombing) Tips: Use unique meeting identification numbers for each session. Utilize password features for all meetings. Do not publish meeting invitations via public forums and remind attendees not to pass along invitations.

Know your Platform Security Features Tips Continued: Use “waiting room” features to manage letting individuals into your meetings. Disable features that you will not need, such as screen-sharing by non-hosts, private chats, and whiteboards. Do not record online activities/meetings that include youth participants.

Digital Safety and Online Scouting • Selecting a Meeting Platform • You need to select the right platform to conduct your virtual meeting. • You want one that allows you to meet at no cost and is the best system that works for you, your scouts and the type of meeting.

Digital Safety and Online Scouting • Selecting a Meeting Platform Continued: • Zoom is free, with security safeguards, but is not the only choice. You should use one that is scout friendly and accessible to all the scouts in your unit.

Zoom (Free version) • Zoom Platform can have the ability to have up to 100 people in a meeting • 40 -minute limit on group meetings • Unlimited number of meetings • Screensharing capability • Options for both conference call and video chat • Breakout rooms for small groups

Other Online Platforms • Facebook: requires that users be at least 13 years of age. • Twitter: Has a 140 character-post limit. • You Tube: All videos/images should adhere to recommended YPT policies. • Webex (Free): Ability to have up to 100 people in a meeting

Other Online Platforms • Free Conference Call: Ability to have up to 1, 000 people in a meeting. • Skype Platform: host up to 50 people in a meeting, two deep leadership required. • Discord Meeting – Meeting rooms and Gaming, which keeps scouts interested • Khoot! – Not free, includes games. • Bluejeans – May not be well known. • Note: Many more available

Safeguarding Personal Information • Safeguard personal information: • If you collect a person’s personal information online—for example, through web forms used to register people for online meetings—then you should post a notice or disclosure at the point of collection describing how you will use the information. The notice should be conspicuous and written in plain English.

Safeguarding Personal Information • Meeting organizers must keep such information private and not share a youth’s personal information with anyone except that youth’s parent or guardian or the unit leader responsible for tracking advancements. • For example, a merit badge counselor should not post in public or otherwise show a roster with personal information of Scouts the counselor has worked with.

Final Thoughts: • Three Rules for Online Scout Meetings • from Nicholas Selby GGAC Cub Master • Rule 1: Keep it Short (attention span about 45 minutes or less) • Rule 2: Get them engaged (songs, games and break out rooms for den meetings) • Rule 3: Keep it interesting (the less like “school” the better)

Questions or Comments

Scouts BSA Social Media Guidelines • BSA SOCIAL MEDIA GUIDELINES: GUIDELINES https: //scoutingwire. org/social-mediaguidelines/ • YPT: YPT https: //www. scouting. org/training/youthprotection/ • Cyber Chip Requirements: Requirements https: //www. scouting. org/training/youthprotection/cyber-chip/

Online Resources • Conducting Virtual Scouting Meetings – New Birth of Freedom. . . • newbirthoffreedom. org/2020/03/21/conducting • Virtual Scouting FAQ for Commissioners | Boy Scouts of America • www. scouting. org/commissioners/starting. • Scouting Activities: Zoom Games • https: //lookwiderstill. home. blog/2020/06/15/ scouting-activities-scoutergories-zoom-game/

More Online Resources • Cub Scout Meeting Ideas – Nick Selby • https: //docs. google. com/document/d/1 NHZs. I 9 l. EP p. TZdg-ln 5 bm 7 bhgfy. AZs 7 bdkl. BIw 2 V 0 Gu. Y/edit# • Virtual Troop Meeting Ideas - Mount Baker Council, BSA • www. mountbakerbsa. org/scouting-at-home/virtual. • 7 Great Virtual Scout Zoom Meeting Ideas For Troops And Patrols • scoutsmarts. com/virtual-scout-zoom-meeting-ideas

More Online Resources • Virtual Meetings – MDSC • mdscbsa. org/virtual-meetings • Virtual Scouts BSA Meetings | Verdugo Hills Council Boy. . . • vhcbsa. org/virtual-scouts-bsa-meetings • Zoom meeting ideas or zoom scout games Scouts BSA Program. . . • discussions. scouting. org/t/zoom-meeting-ideasor. .

Additional Digital Safety Site More Digital Safety and Online Scouting Activities, Where to find it: it https: //www. scouting. org/health-andsafety/safety-moments/digital-safetyand-online-scouting-activities/ Your Responsibility is to: Check with your Local Council to see if there any additional Safety Requirements.

Information on Facebook Platform • Facebook useful for scouts to gather and share information. • Facebook requires that users be at least 13 years of age. • Maintaining a Facebook Page should not be taken lightly (updates needed) • Need to make it Public and designate at least 2 administrators to manage and monitor the information in Facebook

Information on Twitter Platform • A Twitter account for your unit should have at least two administrators who have access to login, password and page management/monitoring info. • Has a 140 character-post limit. • Good for quick, simple updates and instant messaging or email conversations with one or more Scouts. • All posts should be in line with the Scout Oath and Law.

Information on You Tube Platform • You Tube is primarily a video-hosting platform. • Your You Tube channel must be public. • Designate at least two administrators who have access to login, passwords, and page management/monitoring information. • All videos/images should adhere to recommended YPT policies. • Could be used for how-to videos

Information on Webex (CISCO Free) • Ability to have up to 100 people in a meeting • No limit on the length of your group meeting • Unlimited number of meetings • Screensharing capability • Options for both conference call and video chat

Free Conference Call Information • Conference Call: Ability to have up to 1, 000 people in a meeting • No limit to the length of your meeting • Unlimited number of meetings • Screensharing capability • Options for both conference call and video chat • Breakout rooms for smaller groups *Pew Research Center

Information on Skype Platform • Skype host up to 50 people in a meeting • Unlimited number of meetings • Screensharing capability • Could be used for small groups such as a patrol meeting • Two Deep Leadership Required *Pew Research Center

Other Platforms: • Discord Meeting – Gaming can be a Plus for this site for Troop Meetings and Patrol Meetings activities (note, however, that gamming only sites are not recommended by the BSA) • Khoot! – Not free, includes games. • Bluejeans – Not well known. Many More available