North American ALMA Operations and the North American

North American ALMA Operations and the North American ALMA Science Center Staffing Plan NRAO Internal Review: Scope and Charges Phil Jewell Deputy Director, NRAO National Research Council Canada NAASC Internal Review April 11 2006

NAASC Review: Who’s who Reviewers: § § § D. Emerson (ALMA, Chair) P. Jewell (DD) G. Clark (AD Admin) R. D’Angio (HR) R. Prestage (AD GB) N. Radziwill (AD e 2 e) J. Ulvestad (AD VLA/VLBA Ops) M. Mc. Kinnon (EVLA PM) R. Perley (EVLA PS) C. Carilli (Scientific Staff) D. Crabtree (NRC-HIA) Presenters: § § § J. Hibbard (NAASC) J. Webber (NTC) D. Shepherd (DM) C. Brogan (NAASC) M. Adams (EPO)

NAASC Review: Scope and Charges NRAO requests comments on: § § § Overall scope of the NAASC Priority of Activities included Identification of any activities missing The operations model, including budget / staffing ramp-up profile Cost estimates for all activities

NAASC Review: Scope and Charges § § These comments are needed to sharpen the plan prior to an initial presentation to the NSF on April 24 th 2006. We request that the chair designate a scribe to record comments during the review, and that a brief summary of the panels impressions (bulleted list) be provided by Friday April 14 th, if possible

NAASC Review: Agenda 10: 30 -10: 45 (15 min) Scope and Charges Jewell 10: 45 -11: 15 (30 min) Background and Assumptions; NAASC Organization (S 3 & S 4) - Hibbard 11: 15 -11: 45 (30 min) North American ARC (S 5) - Hibbard 11: 45 -12: 15 (30 min) Technical Division (S 6. 2) - Webber 12: 15 -13: 15 (60 min) Lunch Talk: Todd Hunter (Cf. A/SAO): "NGC 6334: A cluster of massive protostars resolved by the SMA" (Rm. CV 311) 13: 15 -14: 00 (45 min) Data Management Division (S 6. 1) - Shepherd 14: 00 -14: 30 (30 min) Beyond ARC Science (S 7. 1 & S 7. 2) - Brogan 14: 30 -15: 00 (30 min) EPO (S 7. 3) - Adams 15: 00 -15: 15 (15 min) Break 15: 15 -16: 00 (45 min) WBS/Budget (S 8 & S 9) Hibbard 16: 00 -16: 30 (30 min) Questions 16: 30 -17: 00 (30 min) Panel Discussion (closed) 17: 00 -17: 15 (15 min) Recommendations 17: 15 - Adjourn

North American ALMA Operations and the North American ALMA Science Center Staffing Plan Introduction to the NAASC, and Background & Assumptions John Hibbard Acting Head, NA ARC National Research Council Canada NAASC Internal Review April 11 2006

ALMA is a Complex International Observatory § § Partnership between Europe, North America and Japan, in cooperation with the Republic of Chile ALMA is funded in Europe by the European Southern Observatory (ESO), in Japan by the National Institutes of Natural Sciences (NINS) in cooperation with the Academia Sinica in Taiwan, and in North America by the U. S. National Science Foundation (NSF) in cooperation with the National Research Council of Canada (NRC). ALMA construction and operations are led on behalf of Europe by ESO, on behalf of Japan by the National Astronomical Observatory of Japan (NAOJ) and on behalf of North America by the National Radio Astronomy Observatory (NRAO), which is managed by Associated Universities, Inc. (AUI). The leaders of the project from each continent are called “The Executives” (NRAO in the case of North America, ESO in the case of Europe, and NAOJ in the case of Japan). Primary governance for ALMA is via the ALMA Board, established by the Bilateral ALMA Agreement between NSF and ESO.

ALMA Regional Centers The JAO will have user in� terfaces known as “ARCs” in each of the three partner regions: North America, Europe, & Japan. *Garching *Cvlle *ALMA site *Santiago *Tokyo

ALMA Regional Centers § The ARCs will conduct activities needed to receive and process proposals from observers and return data to users, all archive based and organized. *Garching *Cvlle *ALMA site *Santiago *Tokyo

ALMA Regional Centers § The ARCs are the exclusive interface between the ALMA Observatory and the end user. *Garching *Cvlle *ALMA site *Santiago *Tokyo

ARC Models NAASC “Satellite” EU ARCs NA ARC EU ARC Chile Operations Joint ALMA Observatory J ARC NAOJ ARC Core Functions

Beyond ARC Services NAASC “Satellite” EU ARCs NA ARC EU ARC Chile Operations Joint ALMA Observatory J ARC NAOJ “Beyond ARC”

The NAASC: “Beyond the ARC” § NAASC = NA ARC + whatever it takes to make ALMA operations a success that are not included in the ARCs (e. g. Grants program, personal user support, workshops, Fellows/students, algorithm development, EPO)

National Research Council Canada § § § Canada participates in NA ALMA via the NSF-NRC MOU and NAPRA agreement Obligated to contribute 7% of North American share of the JAO budget; This includes 7% of the NA ARC, but no contribution to NAASC beyond the ARC; Could choose to contribute, in part, with personnel, to Chile and to the NA ARC. Could reasonably expect to get 7% of the Development work.

The NAASC within NRAO ALMA Board NSF&NRC AUI NRAO Joint ALMA Observatory NAASC NA ARC Ops GBT VLA & VLBA NTC

NAASC Organizational Chart NA ALMA Construction NA ALMA Project Director NRAO Directors Office Chilean Affairs NAASC Head Office ALMA EPO NA ARC NA Technical Division NAASC { Data Management Division Science Development Division Science Division Hardware M&R Software M&R Proposal Functions Hardware Development Software Development User Science User Support { NA ARC = ARC Ops = MR&D contracts = beyond ARC ANASAC Archive Operations User Grants Program Advanced User Support Professional Development Postdocs& students

NA ALMA Operations: Background and Assumptions ALMA Operations: § § § The operations model is based on the ALMA Operations Plan (AOP) Version A, which has been “provisionally accepted” by the ALMA Board. The AOP is a particular implementation of the bilaterally developed ALMA Project Plan II (APP). The APP takes precedent over the AOP. In the APP vision of ALMA operations, the Joint ALMA Observatory (JAO) is primarily a service organization for conducting the activities in Chile that are required for delivery of the scientific data products required by the ALMA user communities. The Budget for Chilean Operations (excepting contracts) is taken verbatim from the ALMA Operations Budget (AOB) draft J 1/B (not yet reviewed), after progressing to US$2006. Niether the AOP or AOB include the results of the rebaselined project (heterogeneous array), the inclusion of ALMA Compact Array (ACA), or Japanese involvement in ALMA operations.

NA ALMA Operations: Background and Assumptions NA ARC: § § § The scope, budget and staffing level of the NA ARC parallels almost exactly ARC as described in the AOP. Cost of NA ARC operations is calculated bottom-up from NRAO WBS; not from the AOB estimate. Budget for Contracts for MR&D is taken directly from the AOB. These contracts are first used to fund the staff required to support these efforts (as estimated by NRAO experts); this is required in order to retain highly trained personnel involved in construction. Remaining budget is available for M&S.

NA ALMA Operations: Background and Assumptions “Beyond ARC”: § § The AOP-defined ARC is a bare-bones science center. EU funding favors bare-bones ARC supported by satellite ARC extensions which provide more detailed user support. In U. S. , funding for any and all support must come from the same funding source (NSF), favoring a centralized ARC model. NAASC “Beyond ARC” is currently a U. S. only effort, to be funded entirely by NSF. Other models are possible, but not assumed. While the ARC and Beyond ARC functions are organized separately, the scientific staff of the NAASC will be assigned both ARC and Beyond ARC functions, ensuring that all NAASC astronomers have the proper expertise with end-to-end ALMA operations.

NA ALMA Operations: Background and Assumptions AIV and CSV: § § Assembly, Integration and Verification (AIV) and Commissioning and Science Verification (CSV) are tasks of the construction project, not ARC staff. CSV is obligation of Science IPT. ARC staff may participate as part of “external expert” contingent. In long term ARC-ops, ARC staff provide 122 shifts of Ao. D support in Chile. Our plan is to hire these positions by 2008 in order for these staff to take part in CSV activities in Chile. NA ARC postdocs start in 2007 (2 per year for 3 year terms). May provide additional support.

NA ALMA Operations: Background and Assumptions Staffing Assumptions: § § All astronomer positions are counted as 0. 5 FTE. Assumed tenure-track astronomers. Will be challening for these staff to maintain high scientific program during the early years. Postdocs, students and co-ops are counted as 0 FTE. Six of these postdocs will be locally based NAASC postdocs. NRAO postdocs do contribute significantly to observatory science atmosphere (student program, scheduling talks, outreach, presentations, software testing), but the majority of these tasks have not been budgeted, so a net gain of 0 FTE is not unreasonable (e. g. , a postdoc doing software testing does not mean we need one less ARC astronomer testing software). Primary objective of postdocs must be to obtain long-term employment. The NAASC does not have sufficient positions to employ them all long term. Comments by committee on these points are welcome.

North American ALMA Operations and the North American ALMA Science Center Staffing Plan The North American ALMA Regional Center (NA ARC) John Hibbard Acting Head, NA ARC National Research Council Canada NAASC Internal Review April 11 2006

NAASC Organizational Chart 7 FTE 4. 6 FTE Chilean Affairs NAASC Head Office ALMA EPO NA ARC Data Management Division Technical Division Science Development Division Science Division Hardware M&R Software M&R Proposal Functions Hardware Development Software Development User Science Support Total NAASC: 75 FTE, 99 employees MR&D contracts 42 FTE Archive Operations ARC Operations 13 FTE User Grants Program Advanced User Support Professional Development Postdocs& students Beyond ARC Science 8 FTE

NA ARC (13 FTE) Chilean Affairs NAASC Head Office NA ARC (1 astronomer/manager & 1 admin) Technical Division Data Management Division Hardware M&R Software M&R Hardware Development Software Development ALMA EPO NA ARC Head Office: − Acting Head (Hibbard) 20052008; Need permanent manager Science Development in 2009 Division - User Grants Admin. Assist starting 2006 Program (Neighbours) Science Division Proposal Functions Advanced User Support Head manages ARC functions; Professional interface between ARC/ALMA Development User Science Support Operations; Oversees JAO Postdocs& contracts and ARC students deliverables Archive Operations - Interface & coordinate with other ARCs and NA ARC partners (Canada, Taiwan); reports back to NAASC Head.

NA ARC (13 FTE) Chilean Affairs NAASC Head Office ALMA EPO NA ARC Science Division Head: − Manages day-to-day ARCData Technical Management activities. Division (Deputy to ARC Head) Division − − Hardware Joins staff in 2011 M&R Hardware Science Development Division Science Head Division (1 astronomer) Software M&R Proposal Functions Software User Science Support Prior to. Development this, functions Development will be managed by other ARC astronomers Archive Operations User Grants Program Advanced User Support Professional Development Postdocs& students

NA ARC (13 FTE) Chilean Affairs NAASC Head Office ALMA EPO Proposal Functions: − Support users in preparation NA ARC and submission of proposals - Coordinate NA TAC Technical Division - Data Management Division Assistance in generating and Hardware Software verifying Mscheduling blocks &R M&R Hardware Development Software Development Documentation and user software testing 1 astronomer in 2006 (Brogan); another in 2008; 2 more in 2009 (Cf. P). 1 Data analyst in 2012 & 2013 Science Development Division Science Division User Grants Program Proposal Fcn’s Advanced User Support Proposal (4 astronomers & Functions 2 data analysts) User Science Support Archive Operations Professional Development Postdocs& students

NA ARC (13 FTE) NAASC Head User Science. Chilean Support: Affairs Office − “Astronomer on Duty” in Chile (122 shifts/year); all ARC NA ARC astronomers will rotate through these positions − − Data Technical QA 3 (verify NA-reported defects Management Division & report to JAO) Hardware M&R Science Development Division Science Division Software M&R Proposal Functions Development User Science User Support Basic post-observation user support. Hardware via helpdesk Software Development ALMA EPO − Pre-operations: offline & pipeline software testing; ATF support; CSV support − Add one astronomer each year 2007 -2010. (4 astronomers) Archive Operations User Grants Program Advanced User Support Professional Development Postdocs& students

NA ARC (13 FTE) Chilean NAASC Head Archive Operations: Affairs Office − Maintain NA copy of ALMA Archive ALMA EPO NA ARC − Archive user support − Technical Interface with VO − AOP calls for 4 Archive Software Techs. Hardware M & Rexperience is M& R CIPT+NRC that Hardware Software Developers are necessary to Development install/upgrade system. Development − Division Data Management Division 1 st Developer in 2007 for temporary system; 2 nd in 2009 for real archive; DB manager & Archive Techs for Early Science in 2010 Science Development Division Science Division Proposal Functions User Science Support Archive Operations (1 DB manager, 2 Archive developers, 2 Technicians) User Grants Program Advanced User Support Professional Development Postdocs& students

NA Contract Support § § AOP calls for executives to maintain & repair (M&R) their construction deliverables. The AOB provides $1 M/year (US$2003) per executive each for hardware & software M&R. The APP model for the JAO is that it is a service organization; developmental work will be conducted at the executives’ host countries. The AOB provides $5 M/year for each executive for both hardware and software development. This work should provide added ALMA functionality (e. g. new receiver bands, observing modes, etc. ). Total NA contract support = $1 M + $5 M = $7 M/yr The NA ARC staffing plan accounts for the staff required to support these services. They are affiliated with the NA ARC, but accounted for separately.

NA Contract Support (42 FTE) Chilean Affairs NAASC Head Office ALMA EPO NA ARC Technical Division Data Management Division Science Development Division Science Division Hardware M&R Software M&R Proposal Functions Hardware Development Software Development User Science Support Archive Operations User Grants Program Advanced User Support Professional Development Postdocs& students

NA Contract Support (42 FTE) Chilean Affairs NAASC Head Office ALMA EPO NA ARC Technical Division Hardware M&R Hardware Development Hardware MR&D: Data. FTE Management Science − Management 1. 5 Division Science Development Division User Grants Program Advanced User Support Software. FTE Repair Proposal − 10. 5 & maintenance of NA M&R Functions Professional built hardware Development Software Development User Science Support Postdocs& students - 10 FTE Conduct research & develop Archive Operations new instrumentation - Funded via contracts ($1 M M&R; $4 M Development)

NA Contract Support (42 FTE) Chilean Affairs NAASC Head Office NA ARC Technical Division Data Management Division Hardware M&R Software M&R Hardware Development Software Development ALMA EPO Software MR&D: Science Development − 2 FTE Management & Division Coordination User Grants Science Division Program Advanced User − 10 FTE maintain & improve Support Proposal Functions NA delivered software Professional - User Science Support Development 7 FTE to develop Postdocs& algorithims students Archive for new capabilities Operations Funded via contracts ($1 M M&R; $1 M Development)

NA ARC § (2) (6) (5) § Total NA ARC Ops: 18 employees (13 FTE), $3. 9 M § (12) Engineer/tech – hardware repair; (10) Programmers – software maintenance; $5, 000 – development (11 engineers+9 S/W developers 2 co-op students + $3 M capital); § § § Head/Manager & Admin. Asst. ; Astronomers/analyst – proposal functions; Astronomers – Ao. D & user support; DB Manager, developers, techs – archive functions; § Total Contract support: 44 employees (42 FTE), $7 M § Total NA ARC + Contracts: 62 employees (55 FTE), $11 M

2006 2007 2008 2009 2010 2011 2012 2013 2 nd Antenna At AOS: 2008 q 4 8 Antennas at AOS/ Call for Proposals: 2009 q 2 Early Science operations (16 element array): 2010 q 1

North American ALMA Operations and the North American ALMA Science Center Staffing Plan NAASC Technical Division Plan John Webber ALMA Front End & Correlator IPT Leader National Research Council Canada NAASC Internal Review April 11 2006

Outline • • • Maintenance and repair Development Upgrades & Production NAASC Review, Charlottesville, VA April 11, 2006

Maintenance and Repair Plan • Overall philosophy – – – • Do in Chile what absolutely must be done in Chile, e. g. • Antennas • Fiber optics networks • Site infrastructure Develop in Chile the expertise to do things which could be done elsewhere but are more conveniently done in Chile • OSF tasks • Santiago tasks Provide staff and facilities elsewhere to do things which are highly specialized and for which it would expensive or impossible to develop and retain expertise in Chile Implementation – – Concept of Line Replaceable Units (LRUs) Item by item assessment of optimal maintenance and repair strategy NAASC Review, Charlottesville, VA April 11, 2006

Line Replaceable Units • An LRU is anything which can be replaced by a functioning unit, returning a system to service without effecting an actual repair, e. g. : – – – • Many LRUs may be returned to service by replacing a submodule and testing the assembly, e. g. : – – • Correlator board—in the correlator room at the AOS TB Entire Front End assembly—in an antenna cabin Digitizer module—in an antenna cabin A cold receiver cartridge in the Front End A demultiplexer submodule within a Digitizer module Submodule repair may then be effected by: – – – Replacing a circuit board, cable, etc. , typically at the OSF Debugging at the component level and replacing a defective component Sending the submodule to a repair facility elsewhere NAASC Review, Charlottesville, VA April 11, 2006

Maintenance and Repair Estimates • • Detailed plans for maintenance and repair of every LRU, submodule, and component are required but at present are in a very preliminary state Estimates for failure rates and repair time have been made, but there is little experience so far Estimates for the required staffing and total budgets for all these tasks have been made, and have been made roughly comparable to what experience with other arrays suggests is reasonable We must always bear in mind Dwight D. Eisenhower’s observation that “…plans are useless, but planning is indispensable. ” NAASC Review, Charlottesville, VA April 11, 2006

NAASC M & R Concept • • • Identify LRUs, subassemblies, etc. which require specialized staff or test equipment which would be expensive or unlikely to be provided in Chile Generate estimates of failure rates Generate estimates of labor and facilities required for repair Add them up to get an overall picture Allocate appropriate resources in the NAASC plan NAASC Review, Charlottesville, VA April 11, 2006

Repair Example: Band 6 Cold Cartridge • MTBF – – – • Repair procedure – – – • Specification: >20 years Estimate: 85 years if kept cold and not subjected to abuse; unknown in real life until several years of experience in the field (repeated temperature cycling, vibration, handling, power fluctuations, etc. ) Adopted: hope to meet the specification of 20 years Diagnose problem (may require cool-down in the lab) Partially disassemble and replace defective part (e. g. SIS mixer, preamplifier, frequency multiplier, bias protection board, etc. ) Reassemble and perform acceptance testing as for a new cartridge Repair supporting activities – – Maintain repair and test facilities Repair failed component or build a new one, so that stock for replacements is maintained NAASC Review, Charlottesville, VA April 11, 2006

Repair Estimate: Band 6 Cold Cartridge • • • Number of cartridges 50 + 3 spares + 16 for ACA = 69 With MTBF = 20 years, expect 3. 5 failures per year Repair and acceptance test estimate: 2 weeks Re-stock and facilities maintenance estimate: 2 weeks Staff required – – – • Engineers and technicians Estimated need is ½ of that needed for the construction project: 5 FTE during these activities Actual personnel likely to be shared between repair and R&D activities Total estimated labor: 1. 5 FTE NAASC Review, Charlottesville, VA April 11, 2006

Total M & R Effort • Major areas for which North America will have a supporting maintenance and repair role outside of Chile: – – • • • Band 3 and Band 6 cold cartridges All Front End Local Oscillator, IF Switch, and Power Distribution submodules All Monitor & Control submodules All Back End LO, IF, and data transmission assemblies, including the photonic LO generation, with the primary exceptions of some digitizer submodules and photomixers The total estimate is 12 FTE including technical management Some Materials and Services (M&S) expenditures are also required for equipment maintenance and component-level repair, guessed at about $0. 5 M per year We expect a proportional effort in Europe and in Japan NAASC Review, Charlottesville, VA April 11, 2006

Research & Development • Many areas have been identified for which a sustained hardware R&D effort is needed for long-term viability: – – – – • • Additional bands to complete the suite of receivers A second-generation correlator VLBI data recording support Upgrades of front end cartridges Upgrade of the WVRs (e. g. tip-tilt pointing correction) Upgrade of Back End equipment Upgrade of antennas R&D in preparation for actually building equipment to be installed on ALMA must be supported at a core level of at least 4 FTE in North America in order to provide critical mass A crude estimate for M&S expenditures is $0. 5 M per year to support the R&D effort NAASC Review, Charlottesville, VA April 11, 2006

Upgrades and New Production • • Upgrades and new production will be prioritized based on science The level of effort needed is estimated based on a sample project: construction of cold cartridges and local oscillators for a new band The estimate is 7 FTE for this task, in addition to support from the R&D staff who will also participate in construction, based on experience with Band 6 A crude estimate for M&S expenditures is $3 M per year to support the construction effort NAASC Review, Charlottesville, VA April 11, 2006

Total Budgets • Maintenance & Repair R&D Upgrade and New Production 12 FTE 4 7 $0. 5 M/year M&S $0. 5 $3. 0 • Total requirement 23 FTE $4. 0 M/year M&S • Note that total budget for hardware and software maintenance and repair, development, and construction is $7 M per year. Estimated staffing cost leaves only $2. 5 M/yr for hardware M&S. Clearly, more refinement of the plan is required. • • • NAASC Review, Charlottesville, VA April 11, 2006

North American ALMA Operations and the North American ALMA Science Center Staffing Plan NAASC Data Management Division Debra Shepherd and Brian Glendenning ALMA Computing IPT National Research Council Canada NAASC Internal Review April 11 2006

Contents § NAASC Data Management Overview § § Scope/Functions Relationship to other ARCs Relation to rest of NRAO Staffing Levels & Ramp-up § Construction CIPT – Operations transition

Data Management Scope Maintain existing capabilities of ALMA via software maintenance, increase performance or functionality via improved implementation if possible, and build upon the experience of scientific users (staff & external astronomers) to enable new capabilities and observing modes. Enable the move from relatively simple image cubes to complex spectral line mosaics (including interferometric OTF mosaics)

Data Management Scope Operations Archive (Santiago) • ALMA Science Archive central to NAASC support of users. • Software connects users with their data. • User Experience feeds into pipeline heuristics via NAASC new software methods as collective experience increases. Dataset NAASC connects users with Queries data ALMA Science Archive Query Responses Commands Archive Subsystem State ALMA Staff Data Correlator Quality Data Processed Data Reduction Pipeline User experience improves pipeline reduction. Archive Users, PI, VO, Staff

Data Management Functions Support current NA development – this could drift with time § Maintain and improve software constructed by North America § Scheduling § Real-time software: § Monitor & Control, Correlator § Pipeline (science and quicklook) § Offline reduction § Develop & improve software for new observing modes § Work with staff & user community to improve current observing modes and develop new modes (e. g. OTF interferometric mosaics) § Provide staff & user support § § Proposal submission & preparation tools Status & interpretation of pipeline processing scripts Simulation capabilities & Off-line reduction User documentation

Software Maintenance From “Facts & Fallacies of Software Engineering” (R. Glass) § Software maintenance consumes 40 -80% of lifecycle costs § Software maintenance is: § Enhancing capability (60%) § Changing environments (HW or SW) (18%) § Error correction (17%) § What people usually think of § Other (5%) “Maintenance is a solution, not a problem. ”

NAASC Data Management Organization Assumes: • ARC Science Division: 2 archive SW developers 3 archive technicians • Beyond-ARC Science Development Division: 4 advanced user support SW developers NAASC Data Management Division Head Coordinate with International ALMA Deputy & Software Coordinator Software Maintenance & Repair Real-time Control Real-time Correlator Scheduling. ACA Archive Observation Preparation Operations Support Telescope Calibration Offline & Pipeline Software Development: New observing modes Offline Reduction & Imaging Pipeline Automated Processing . User & Staff Support. . . PST/OT Pipeline status & results Simulation Offline reduction Documentation

Relation to other ARCs § Construction project will deliver an integrated system based on common planning and standards. § To avoid duplication of effort, ARCs should specialize § NAASC planning assumption: To start: NA will be responsible for the software developed in NA. § Possible issue: interest in innovative/state-of-the-art software (Pipelines, VO) more than other areas (control, software tools). Needs do not follow interests… § Standards will continue to be important, e. g. § Same archive at all sites (archive hardware, ALMA software & Oracle RDBMS software configurations must be tightly controlled). § Always a strong tendency to drive apart on OS, etc… § Core ARC software matters will have to be tightly coordinated amongst all ARCs and Chile § This coordination is not easy during Construction – it will be more difficult during Operations.

Relation to other NRAO telescopes § Where cost-effective, NRAO should have common software systems. § Collaboration not simple given international nature of ALMA but we should be able to do better (c. f. e 2 e project) § Should there be an NRAO-wide data center? § Might help minimize tendency to duplicate archive hardware, software systems, etc…

Staffing Assumptions § Current Computing IPT Staff § 280 FTE-y bilateral project, 140 FTE-y in NA § +90 FTE-y supplied by NAOJ, 30 FTE-y at the NRAO § 19. 9 current FTEs in NA according to plan § Does not include CASA personnel on NRAO operations budget (~5) § Does not include NAOJ supplied staff to NRAO (in-kind (2. 5), and in -cash (4)). § Planning assumption is that operations budgets should start picking up staff in 2008, complete ramp-up by end 2011. § NAASC DM staffing plan § Rule of thumb: roughly 10% of development effort = size of maintenance team. Thus: 140 FTE-y 14 FTEs § Common sense observation: modern Observatories do not lose software development staff between construction and early operations. Thus, there should be about 20 FTEs in NAASC.

Staffing Totals § NAASC DM software maintenance, repair & development: § 2 FTEs for management & coordination § 10 FTEs for maintenance & repair § 3 FTEs – Correlator § 1 FTE – Common software § 4. 5 FTEs – Monitor & Control § 1. 5 FTEs – Integration & Testing § 7 FTEs for development & user support § 1 FTE – Systems Requirements § 1 FTE - Scheduling § 1 FTE – Pipeline § 2 FTEs – Offline § 2 FTEs – User Support § Note: Additional cost to support hardware for developmental pipeline: $300 K (US$2006) in 2011; $80 K/year thereafter. Note: Science division (ARC): 2 Archive SW FTEs & Science Development Division (beyond ARC): 4 Advanced User Support SW FTEs

Staffing Ramp-up Note: CIPT estimates do not include: • Most of CASA at NRAO • Interim operations • NAOJ contributions at NRAO • ~ 5 FTE-y of two-antenna impact 30. 0 25. 0 20. 0 15. 0 10. 0 5. 0 0. 0 2006 2007 2008 2009 2010 2011 2012 Construction: 19. 9 17. 8 9. 5 9. 9 0. 0 NAASC Ops: 0. 0 1. 2 9. 5 9. 1 19. 0

Questions?

North American ALMA Operations and the North American ALMA Science Center Staffing Plan NAASC “Beyond the ARC” Science Crystal Brogan NAASC National Research Council Canada NAASC Internal Review April 11 2006

NAASC: Beyond the ARC “Beyond ARC” User Services NAASC “Satellite” EU ARCs EU ARC (ESO) NA ARC Joint ALMA Observatory J ARC NAOJ ? ARCs provide basic user interface, as well as basic archive, software, and hardware maintenance and development Beyond ARC is needed to provide advanced user support, algorithm development, student programs, EPO, grants Beyond ARC is essential for NA to realize the full benefits of ALMA

“Beyond ARC” Science (8 FTE) NAASC Head Office Chilean Affairs ALMA EPO (1 astronomer) NAASC Head Office: NA ARC − Paul Vanden Bout until Jan 1 2006; new Head to be appointed May 1 2006 - Technical Division Data Management Division Science Division Primary interface to U. S. community; sets NAASC priorities Hardware M&R Software M&R Proposal Functions Interacts with NSF and other Science Centers Hardware Software User Science (Herschel, Spitzer, etc. ) Development Support Archive Operations - Sets NA EPO priorities - Responsible to NRAO director for entire NAASC Science Development Division User Grants Program Advanced User Support Professional Development Postdocs& students

“Beyond ARC” Science (8 FTE) Chilean Affairs NAASC Head Office ALMA EPO NA ARC Science Development Division: − Oversees all Beyond ARC science activities Science Development Division (1 astronomer) − Data Technicalwith NA ARC Science Interacts Head and community Management Division to identify community needs & desires outside of ARC core functions Hardware Software Proposal M&R - M&R Hardware Software Staffed in 2009 for first Cf. P Development Functions User Science Support Archive Operations User Grants Program Advanced User Support Professional Development Postdocs& students

“Beyond ARC” Science (8 FTE) Chilean Affairs NAASC Head Office ALMA EPO NA ARC User Grants Program: − Strongly endorsed in Decadal Report − − - User Grants Data Management Division Technical to be similar to Spitzer, Chandra, Science Envisioned Division HST, Hershel cost ~10 M Hardware M&R Software M&R Proposal Functions As yet unclear whether managing such a Hardware Software Science or grants program would be a NAASCUser function Development Support NSF directly Staffed in 2009 for first Cf. P Science Development Division Archive Operations User Grants Program (1 Admin) Advanced User Support Professional Development Postdocs& students

“Beyond ARC” Science (8 FTE) Chilean Affairs NAASC Head Office ALMA EPO Advanced User Support: NA ARC − Enable NA users to fully explore and exploit ALMAs capabilities − − Technical Division Data Management Division Science Organizing observing and data reduction workshops; Division improved cookbooks and other reduction software Hardware M&R Software M&R Proposal Functions “Friend” level help with: off-line data reduction, re. Hardware Software User Science processing large and/or non-standard observing Development Support modes; support special (legacy type) projects Archive Operations − Development of new approaches and algorithms for calibration and imaging - Developers already in place; Astronomers 2010 Science Development Division User Grants Program Advanced User Support (2 Astronomers 4 Professional Programmers) Development Postdocs& students

“Beyond ARC” Science (8 FTE) Chilean Affairs NAASC Head Office ALMA EPO NA ARC Professional Development: − Oversee and mentor ALMA Fellows and student programs − − Technical Division Data Management Division Science Division Plan and organize ALMA scientific workshops (i. e. Hardware Z-machines meeting we plan Software. Jan. 2006); Proposal M & one R & R now on Functions at least per year Mfrom Hardware Development Software Development User Science Support First astronomer needed as Cf. P approaches; First in 2008 and second in 2010 Archive Operations Science Development Division User Grants Program Advanced User Support Professional Development (2 Astronomers) Postdocs& students

“Beyond ARC” Science (8 FTE) Chilean Affairs NAASC Head Office ALMA EPO NA ARC Postdocs & Students: − ALMA Fellows: traveling postdocs similar to Hubble, Chandra, Spitzer, and some Janskys. 2 Data Technical Science per year for 3 year appointments; begin 2010 Management Division − − Division ALMAHardware Postdocs: Stationed – hands on Softwareat NAASCProposal M & R with the telescope M&R Functions experience with trips to Chile. 2 Hardware Software User Science per year for 3 year appointments; begin 2007 Development − Division Development Support ALMA Predocs: similar to current NRAO predocs; Archive 2 per year stationed at NAASC; begin. Operations 2011 No FTEs are assumed for Postdocs Science Development Division User Grants Program Advanced User Support Professional Development Postdocs& & students Students (6 + 2)

Chilean Affairs Chilean (1 Astronomer; 1 Affairs manager; 1 admin; 4 fiscal) NAASC Head Office ALMA EPO NA ARC Science Chilean Affairs: Development − Small office in Santiago to handle AUI/NRAO Chilean Division business affairs; 7 Already present during construction and Data User Grants Technical Science will simply transition to operations Management Program Division − Division Advanced User Needed for procurement, fiscal procedures, Support Hardware Software Proposal payroll, R M & R because neither Functions. ALMA nor JAO property. M &management etc, Professional Development User Science exist in. Hardware Chile as a legal. Software entity Development Support − A scientist is required to act as Chilean. Archive AUI/NRAO Operations representative (currently Eduardo Hardy) − See Op Plan appendix for more details Postdocs& students

NAASC Beyond the NA ARC Staffing v (9) Advanced User Support: workshops, schools, personal help, algorithm development v (1) Data analysis grants program ($10 M/yr) v (12) ALMA Postdoc & Fellows v (2) Pre-doctoral students v (7) Chilean Affairs v (5) EPO program v Total Beyond ARC: 29 employees (11. 6 FTE) $3. 3 M+$10 M

North American ALMA Operations and the North American ALMA Science Center Staffing Plan Education and Public Outreach Mark Adams NRAO EPO Office National Research Council Canada NAASC Internal Review April 11 2006

Education and Public Outreach § FY 2006 NRAO EPO Overview § International ALMA EPO § Chilean ALMA EPO § NRAO ALMA EPO § Summary

Education and Public Outreach FY 2006 NRAO EPO Overview § FY 06 EPO budget ~ $700 K § 14. 35 FTE filled + 1. 0 FTE vacant § 9. 70 FTE for 2 Science Centers § 4. 65 FTE for all other program elements § Vacant position being redefined for EPO WWW Priorities § § WWW EPO content § New brochures (general public, astro community) § ALMA EPO definition

Education and Public Outreach FY 2006 NRAO EPO Overview Other FY 06 program elements § § § § § GB Science Ctr: 44, 717 visitors (CY 05) VLA Visitors Ctr: 21, 897 visitors (CY 05) 2 nd Annual NRAO / AUI Image Contest 2006 NRAO / AUI Calendar, poster series Science museum outreach NRAO Newsletter Exhibits, materials, staff support for 2 AAS & IAU Education: RET, WV & VA Gov Schools, Chautauqua Short Courses, RARECATS … Community Relations

Education and Public Outreach International ALMA EPO § EPO collaboratively designed/funded by partners: NRAO, ESO, NAOJ, JAO, Chile § Activities that target an international audience § Managed by ALMA EPO Working Group § Executive-neutral EPO Coordinator in Chile supervised by Working Group

Education and Public Outreach International ALMA EPO Possible program elements § ALMA exhibits, ancillary materials, support for international astronomical community mtgs § International ALMA web site § International news release coordination § Special event coordination § ALMA facilities virtual tour (DVD, on-line) § Hubble Heritage-like image program § International education programs

Education and Public Outreach Chilean ALMA EPO § Significant ALMA EPO program in Chile important to ALMA’s long-term success § Executive-neutral program of Spanish-language EPO for Chile: an ALMA priority § Managed by Exec-neutral EPO Coordinator in Chile, with input & assistance from ALMA EPO Working Group § Costs shared by partners

Education and Public Outreach Chilean ALMA EPO Possible program elements § Chilean ALMA web site § Press coordination / distribution in Chile § Priority participation for Chilean teachers in international education programs § Astronomer & engineer visitation / exchange § Traveling exhibits § ALMA – Chile speakers’ bureau § ALMA Science Centers: Santiago, San Pedro

Education and Public Outreach NRAO ALMA EPO § Conducted & managed by NRAO EPO Division for North American target audience § Funded by ALMA Operations budget § Program elements & priorities coordinated by EPO & NAASC Division Heads

Education and Public Outreach NRAO ALMA EPO Program elements § Create & manage ALMA EPO web content § Design & staff ALMA exhibits at AAS mtgs, ALMA science mtgs in N Amer, NAASC workshops § Generate ALMA material for brochures § Write & distribute press releases in N America § Distribute ALMA press releases via View. Space “Radio Astronomy Update” § Organize press conferences § Design, produce & distribute ALMA media kits

Education and Public Outreach NRAO ALMA EPO Program elements (continued) § § Distribute ALMA images: on-line Image Gallery, calendar, posters, image DVD releases Produce ALMA-related View. Space programs § mm / submm radio astronomy § ALMA technology & engineering § ALMA image tour § ALMA science discoveries Produce & distribute ALMA-related education products (grant funding) Design & produce ALMA exhibits for GB Sci Ctr, VLA Vis Ctr, and NAASC (grant funding)

Education and Public Outreach NRAO ALMA EPO Initial budget proposal § § § FY 2007 1. 9 FTE $130 K § FY 2008 1. 9 FTE $130 K § FY 2013 4. 6 FTE $315 K § FY 06 USD, no inflation § FTEs are new positions Near-term priorities: WWW content, astro community mtgs (AAS, IAU), brochures

Education and Public Outreach Summary ALMA: an international project of extraordinary scope and promise ALMA EPO program must deliver the Project’s scientific & technological excellence to: § § § § international astronomical community world-wide general public students & teachers of all ages international media Initiate ALMA EPO Working Group ASAP Initiate true NRAO ALMA EPO Program beginning in FY 07

North American ALMA Operations and the North American ALMA Science Center Staffing Plan NAASC WBS and Budget John Hibbard Acting Head, NA ARC National Research Council Canada NAASC Internal Review April 11 2006

NAASC Staff Requirements in 2013 = 99 employees § § § Science (11; 6. 5 FTE) – Division head, 6 for proposal support, from submission to verification of observing blocks, plus 4 for data support (retrieval from archive and data reduction); this team has other duties, including duty at Array in Chile; estimate based on experience at VLA/VLBA plus Spitzer system; plus division head; Data Management (24 FTE) – 10 S/W Engineers for software maintenance, plus 7 S/W developers, plus 5 for maintaining archive, plus division head and deputy; estimate based on widespread experience that operations team = construction team in software; Technical Work in NTC (25; 23 FTE) – 12 for maintenance of hardware, plus 11 for development of new instrumentation and two co-ops; estimate obtained from NTC based on years of experience in hardware maintenance and development, including ALMA construction; Science Development (29; 11. 1 FTE) – 12 Postdocs, 2 students, 5 education/public outreach; 7 for advanced support of users; 2 to run postdoc/predoc/summer school programs; 1 user grant administrator; estimate based on increment required in NRAO outreach program and in NAASC user support for ALMA; (7) Chile Office; (3) NAASC Head, ARC manager, & administrative aide

Cost to NSF of ALMA Operations Year 2006 NA Ops Cost to NSF $1. 5 2007 2008 2009 $1. 0 $1. 5 2011 2012 2013 $5. 0 $10. 6 $15. 9 $20. 5 $24. 0 $26. 6 $27. 3 User Grants Program Total Cost to NSF 2010 $3. 0 $6. 0 $10. 0 $5. 0 $10. 6 $15. 9 $21. 5 $27. 0 $32. 6 $37. 3 FTE – (NA) Chile Ops 2 10 33 53 59 64 64 64 FTE – NAASC 6 10 12 30 41 51 70 75 Total FTE 8 20 45 83 100 115 134 139 Dollar amounts shown are millions of US$(Y 2003).

NA ALMA Operations WBS structure NA ALMA Operations 70000 Business & Facilities NA ALMA Science Center User Grants Program JAO Contracts NA Chile Ops 75000 71000 74000 73000 72000 NA ARC NAASC Chile Affairs M&R NA ARC Development 71100 Science Dev. 71200 Science Division Adv. User Support 71110 71210 Proposal Functions 71111 User Sci Support 71112 Archive Operations 71120 ALMA EPO Chilean Affairs M&R Contracts Developmt Contracts 71300 71400 73100 73200 Intern’l EPO 71310 Software M&R Software Dev. 73110 73210 Professn’l Dev. Chilean EPO Hardware M&R Hardware Dev. 71220 71320 73120 73220 Postdocs & students N. Am EPO 71230 71330

NAASC Staffing Ramp-up Number of Employees Number of FTEs Early Science operations (16 element array): 2010 q 1 2006 2007 2008 2009 2010 2006 2011 2012 2013 Year 2 nd Antenna At AOS: 2008 q 4 8 Antennas at AOS/ Call for Proposals: 2009 q 2 2007 2008 2009 2010 2011 2012 2013

NAASC Budget: Cost to NSF

NAASC Budget: Cost to NSF

NA ALMA Operations WBS structure NA ALMA Operations 70000 $7. 9 M $10 M $39. 1 M { $37. 3 M NSF $1. 8 M Canada $7. 2 M $14 M Business & Facilities NA ALMA Science Center User Grants Program JAO Contracts NA Chile Ops 75000 71000 74000 73000 72000 NA ARC NAASC Chile Affairs $3. 9 M M&R NA ARC Development 71100 Science Dev. 71200 Science Division Adv. User Support 71110 71210 Proposal Functions 71111 User Sci Support 71112 Archive Operations 71120 $0. 7 M $3. 3 M $2. 2 M $5 M ALMA EPO Chilean Affairs M&R Contracts Developmt Contracts 71300 71400 73100 73200 Intern’l EPO 71310 Software M&R Software Dev. 73110 73210 Professn’l Dev. Chilean EPO Hardware M&R Hardware Dev. 71220 71320 73120 73220 Postdocs & students N. Am EPO 71230 71330 US$2003 (Based on earlier Org. Chart/WBS)

NA ALMA Operations NAASC Joint ALMA Observatory “Beyond ARC” cost: $4 M + $10 M Grants NA ARC Chile Operations, all MR&D & ARCs } JAO Budget NA Share } Canadian 7% Beyond ARC NSF Budget Total Cost to NSF: $37. 3 M US$2003 (Based on earlier Org. Chart/WBS) Total NA: $25. 1 M Cost to NSF=$23. 3 M NA ARC: $11. 1 M $5 M development $1. 1 M S/W Maintenance $1. 1 M H/W Maintenance $3. 9 M ARC functions NA Share of Chilean ALMA Ops: $14 M

Current Budget based on recently outdated WBS/Staffing profile Reassignment of ARC/Beyond ARC to parallel AOP plan as closely as possible v Ø Will likely move ~$0. 8 M from ARC to Beyond ARC Larger contingent in Technical division v Ø 20 ->25; but no budgetary effect since contract amount remains constant (means less M&S) Old WBS uses overhead rate; new WBS will use Directly Allocated Costs (DAC) v Ø Should reduce costs across the board

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