NOMINATIONS ELECTIONS COMMITTEE International Officer Elections DPCA Global

NOMINATIONS & ELECTIONS COMMITTEE International Officer Elections DPCA Global Meeting Washington, DC May 18, 2019 1

The NEC Team Name Shari Temple Aaron Kruse Country Germany China DPCA Member Main Role Yes Chair Yes Calculator Adrianne George Amber Walsh Eliot Goldman Sweden Haiti France Yes No Nominations Tabulation Website Gail Fagen Italy No Communication Meredith Wheeler France No Videos Suma Shamanna India No Vetting 2

Election Rules The order of the elections will be: 1. Chair 2. Vice Chair 3. Treasurer 4. Secretary 5. Counsel § Nominations will be accepted from the floor §Note the following Charter rules that apply to the candidates: – Chair and Vice Chair cannot be the same self-identified sex – No more than 2 officers can be from the same country – At least 2 regions must be represented in the committee 3

Current Nominees Position Chair Vice Chair Secretary Treasurer Counsel Julia Bryan Country Region Czech Republic EMEA Sex Female Wyatt Horan UK EMEA Male Alex Montgomery Hong Kong AP Male Jeffrey Cheng Sweden EMEA Male Wyatt Horan UK EMEA Male Lissette Wright Canada Americas Female Joseph Smallhoover France EMEA Male Salli Swartz France EMEA Female 4

Valid Voters DPCA voters are • Excom Members Only those attending the meeting (in person or virtually) at the time of the vote can vote. • DNC Members • Country Chairs • Country Vice Chairs • Country Voting Representatives or • Proxy holders for one of the above 5

Voting Steps 1. One officer election at a time a. b. c. d. Call for nominations from the floor Close nominations Comments from each candidate - 3 minutes max Provide links to ballots for each candidate 2. Vote a. b. c. Online (preferred for all) Paper Ballot (In-room voters with internet access problems) Call In Vote (Web. Ex voters with internet problems) to +1 -515 -4180607 (Kat) or +1 -773 -397 -0385 (Will) 3. Close Voting (after 10 minutes) a. b. c. d. e. Count Votes Announce results If no candidate has >50% of all votes, then another round of voting If candidate has >50% of all votes, announce winner Next officer election until all 5 are completed 6

Ballots 1. You will find your ballot at the Web address provided. Fill it in and click the link to send it. Double check that you are voting the right ballot. 2. If you are on Web. Ex and cannot get your ballot, call a. +1 -515 -418 -0607 (Kat) b. +1 -773 -397 -0385 (Will) *Note that you must talk with a current International Excom member, who will record your vote. 3. If you are in the room and do not have a smartphone or other device, borrow someone else’s or use a paper ballot. 4. If you have problems voting via the Web, you may use a paper ballot. 7

Paper Ballots – Regular (non-proxy) 8

Paper Ballots - Proxy 9

Points to Remember §Votes cast before the start of a round of voting will be discarded. §You must sign your ballot. §If you have an instructed proxy, you must vote as instructed, no matter what. §Please do not vote both by the Web and on paper. (The Web one will be discarded. ) 10

Special Process – Viva-Voce The NEC can choose the conduct a "viva-voce election" The NEC announces that an election for an officer will be a viva-voce election (I think you can just say "voice vote"). The NEC says, "All those in favor of X for International Chair say aye (plus Web. Ex). . . all opposed say no (plus Web. Ex). . . The ayes have it and X is elected International Chair. " If the noes have it, then you proceed to the next candidate and say "All those in favor of Y for International Chair say aye (plus Web. Ex). . . " If none of the candidates has a majority, you start voting again until one of them does (as is usual in elections for RRO). 11

Tallying Process §We will have a separate room for the vote tallying §Each candidate can name up to one observer to be in the tallying room §Tallying will be done with a ‘smart’ Excel sheet §DO NOT DISTURB anyone in the tallying room; that would just slow down the process 12

Chair Round 1: Nominees are: First Name Last Name Country Region Sex Julia Bryan EMEA Female Wyatt Horan EMEA Male Czech Republic UK Ballot address: http: //bit. ly/2019 Chair 1 Call-in numbers: +1 -515 -418 -0607 (Kat) or +1 -773 -397 -0385 (Will) 13

Chair Round 1 Results First Name Last Name Vote Count % Julia Bryan Viva Voce >50% Wyatt Horan 14

Vice Chair Round 1: Nominees are: First Name Last Name Country Region Sex Wyatt Horan UK EMEA Male Alex Montgomery Hong Kong AP Male Ballot address: http: //bit. ly/2019 Vice. Chair 1 Call-in numbers: +1 -515 -418 -0607 (Kat) or +1 -773 -397 -0385 (Will) 15

Vice Chair Round 1 Results First Name Last Name Wyatt Horan Alex Montgomery Vote Count % Viva Voce >50% 16

Treasurer Round 1: Nominees are: First Name Last Name Country Region Sex Wyatt Horan UK EMEA Male Lissette Wright Canada Americas Female Ballot address: http: //bit. ly/2019 Treasurer 1 Call-in number: +1 -515 -418 -0607 (Kat) or +1 -773 -397 -0385 (Will) 17

Treasurer Round 1 Results First Name Last Name Wyatt Horan Lissette Wright Vote Count % Viva Voce >50% 18

Secretary Round 1: Nominees are: First Name Last Name Country Region Sex Jeffrey Cheng Sweden EMEA Male Wyatt Horan UK EMEA Male Ballot address: http: //bit. ly/2019 Secretary 1 Call-in numbers: +1 -515 -418 -0607 (Kat) or +1 -773 -397 -0385 (Will) 19

Secretary Round 1 Results First Name Last Name Vote Count % Jeffrey Cheng Viva Voce >50% Wyatt Horan 20

Counsel Round 1: Nominees are: First Name Last Name Country Region Sex Joseph Smallhoover France EMEA Male Salli Swartz EMEA Female France Ballot address: http: //bit. ly/2019 Counsel 1 Call-in numbers: +1 -515 -418 -0607 (Kat) or +1 -773 -397 -0385 (Will) 21

Counsel Round 1 Results First Name Last Name Vote Count % Joseph Smallhoover Viva Voce >50% Salli Swartz Withdrew 0 22

Election Results Position Elected Official Country Region Chair Julia Bryan Czech Republic EMEA Vice Chair Alex Montgomery Hong Kong AP Treasurer Lisette Wright Canada America Secretary Jeffrey Cheng Sweden EMEA Counsel Joseph Smallhoover France EMEA 23