NOAA Institutional Repository PARR Compliance Journals Sarah Davis

NOAA Institutional Repository PARR Compliance & Journals Sarah Davis Jennifer Fagan-Fry April 17, 2018

Agenda ● PARR & PARR Compliance ● What is included in the IR ● Journal Submissions ● Q&A NOAA Central & Regional Libraries ● Submissions National Oceanic and Atmospheric Administration ● New Developments

What is the Repository? ● At https: //repository. library. noaa. gov ● Or from Library’s Website ○ Home Page ○ Research Tools Page NOAA Central & Regional Libraries Access the Repository National Oceanic and Atmospheric Administration A free, digital archive of scientific research produced by NOAA.

New Developments-Updated Facets ● Year Published ● NOAA Program & Office ● Document Type (NEW) ● Subject ● Name as Subject ○ Person, Group, Corporation, etc. ● Place as Subject ○ Geographic NOAA Central & Regional Libraries Help to narrow/refine search results National Oceanic and Atmospheric Administration What are Facets?

New Developments-Updated Facets Document Type ● Technical Memorandum ● Technical Report ● Report to Congress ● Journal Article ● Professional Paper ● Atlas ● Dive Summary ● Map ● etc. NOAA Central & Regional Libraries Updated facet for better searching and access including: National Oceanic and Atmospheric Administration Document Type

New Developments-FAQs Available via the NOAA IR Home Page as well as the Library Website

New Developments-Submission Form NOAA Central & Regional Libraries Ability to provide supplementary document links (i. e. , dataset links) National Oceanic and Atmospheric Administration Can submit single documents AND batches through the new form

How to Submit Publications SUBMISSION FORM* Located at: https: //docs. google. com/forms/d/e/1 FAIp. Q LSd. QIHt 1 oar. L 5 Kx. NOsu. JDZAt. Gu. J 9 HD 9 Ga nmxqp. Gn. JYs 30 ll. Dqg/viewform? c=0&w=1 Requires a NOAA. gov email address Ability to submit single documents or batches *Preferred submission method NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration

How to Submit Publications EMAIL Send to: noaa. repository@noaa. gov ● ● ● Subject Line ○ “Submission” Body ○ Citation or article/report info ■ Author name(s), title, DOI (if applicable), etc. ○ Primary contact person Attachments ○ Single items ■. pdf, Google Drive document, etc. ○ Batches ■ Excel file NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration

How to Submit Publications - Batch Template 1. Select document type 2. Enter document details in appropriate columns. Not all columns will be filled for all documents Required columns are: ● Title ● Personal Author and/or Corporate Author ● Main Document URL/DOI ● Line Office NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration

How to Submit Publications - Batch Template NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration

PARR, Publications Policy & Data Directive Publications Policy Data Directive Defines in more detail the specific roles and responsibilities laid out in the PARR Plan. NOAA Central & Regional Libraries PARR Plan Lays out NOAA’s plan for making publications and data publicly available, broadly defines what will be made accessible and who will be responsible. Requires a NOAA publications policy and development of NOAA Institutional Repository. National Oceanic and Atmospheric Administration OSTP Memo Requires agencies that conduct >$100 M in research annually to create a PARR Plan to make results of research available to the public.

What is PARR Compliance? That AUTHORS: ○ Submit all digital NOAA research publications to the library for inclusion in the Institutional Repository within 12 months of publications¹. ○ Ensure that submitted publications are Section 508 compliant². ● That THE LIBRARY: ○ Manage and maintain a Repository of NOAA research publications and provide longterm preservation of materials³. ○ Load submission packages (metadata + manuscripts + supporting files) into the Repository ⁴ ○ Compile and report metrics on repository usage and PARR compliance ⁵ ¹ Publication Policy - IV. 1. Responsibilities ² PARR - 7. 2. 1, paragraph 2 ³ PARR - 7. 2. 2, paragraph 1 ⁴ PARR - 7. 2. 1, paragraph 12 ⁵ Publication Policy – IV, 2. g NOAA Central & Regional Libraries ● National Oceanic and Atmospheric Administration PARR Requires

What is PARR Compliance? Proper version (final)--manuscript ● Section 508 compliant ● Submitted to the NOAA IR account via email or sub form NOTE: PARR Compliance DOES NOT equal NARA Requirements Be aware of any pertinent records schedules that may apply to your documents. RESOURCES: 508 Compliance: ● Library Lib. Guide ● W 3 C PDF Techniques for WCAG 2. 0 NARA Records Schedules ● NOAA Records Schedules ● NARA General Records Schedules NOAA Central & Regional Libraries ● National Oceanic and Atmospheric Administration What is a compliant document?

What documents are included in the IR? NOAA PUBLICATIONS The NOAA PARR Plan, requires inclusion of any document in a NOAA series which include (but are not limited to): ● NOAA professional papers ● NOAA atlases ● NOAA technical reports ● NOAA technical memorandums *Library may include other NOAA-produced documents per the NOAA PARR policy Examples: ● Strategic plans ● Annual reports ● Recovery plans ● Reports to Congress NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration

What documents are NOT included in the IR? NOAA PUBLICATIONS Questions to consider when submitting non-series documents: 1. Who is the audience for this document? Is it intended for wide dissemination or mostly within a specific office/program? 2. Is it ephemeral? 3. Can the document stand on its own, or does it depend upon other sources of information to interpret? 4. Is the item in its final form? Per the NOAA PARR Policy, “Documents intended for internal use only or materials developed for litigation would not be included” in the NOAA IR (pg. 9). Other documents items to be excluded from the repository include: ● ● ● Letters/Correspondences Forms Grants Permits Software Trainings/Presentations/Posters NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration

What documents are included in the IR? JOURNAL ARTICLES NOAA-authored and NOAA-funded journal articles must be submitted: ● Final, peer-reviewed but pre-publication manuscript Examples: https: //repository. library. noaa. gov/view/noaa/13174 https: //repository. library. noaa. gov/view/noaa/13178 ● For Open Access articles, authors can submit the final publisher PDF version. If you are unsure if a journal is Open Access, the SHERPA/Ro. MEO site can provide much needed guidance. Example: https: //repository. library. noaa. gov/view/noaa/13245 NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration

What documents are NOT included in the IR? Journal Articles Only peer-reviewed articles that have been published will be accepted for inclusion. We do not accept: ● Magazine articles ● Non-peer-reviewed items such as letters and book reviews ● Book chapters ● Newsletters NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration

Examples Can this document go in the IR? NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration

Examples Can this document go in the IR? No mention of Open Access + grey Un. Paywall icon NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration

Examples Can this document go in the IR? NO No mention of Open Access + grey Un. Paywall icon NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration SHERPA/Ro. MEO site entry states that publisher PDF may not be used.

Examples Can this document go in the IR? YES Manuscript has been peer-reviewed but does not have publisher added copyright content (i. e. pagination, logos, etc. ) NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration

Examples Can this document go in the IR? NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration

Examples Can this document go in the IR? YES Publisher website has Open Access icon. NOTE: Other publisher sites may simply state that an article is Open Access. NOAA Central & Regional Libraries National Oceanic and Atmospheric Administration

Keys to PARR Compliance for Articles Is it 508 compliant? Have you submitted it to the library for inclusion in the IR? NOAA Central & Regional Libraries Is it either Open Access or a peer-reviewed but pre-publication manuscript? National Oceanic and Atmospheric Administration Is it peer-reviewed?

Questions? Sarah Davis sarah. davis@noaa. gov Jennifer Fagan-Fry jennifer. fagan-fry@noaa. gov noaa. repository@noaa. gov