NOAA Central Library National Oceanic and Atmospheric Administration

NOAA Central Library National Oceanic and Atmospheric Administration XML MARCs the Spot: Mapping multiple metadata standards for consolidated use in an institutional repository By Jennifer Fagan-Fry and Sarah Davis LAC Group on assignment at the NOAA Central Library

About the NOAA Institutional Repository v White House Office of Science and Technology Policy (OSTP) Memo Ø Feb. 2013 Ø “required every agency that conducts over $100 M in research annually to create a plan to make the data and publications from this research freely available to the public” v NOAA PARR Plan Ø NOAA’s response to the OSTP memo for data and publications Ø Calls for creation of Institutional Repository § Responsible party: NOAA Central and Regional Libraries v Collaboration with the Centers for Disease Control and Prevention (CDC) Ø August 2015 Ø Based on their CDC Stacks Repository System § Fedora/Islandora v IR provides access to: Ø NOAA publications § Technical memorandum, reports, atlases, professional papers, etc. Ø Peer-reviewed journal articles authored by NOAA employees NOAA Central Library National Oceanic and Atmospheric Administration

Metadata Schemas: NOAA vs. CDC Trying to Fit a Square Peg in a Round Hole NOAA Metadata Sources CDC Stacks Metadata Requirements “One Size Fits All”--one system to accommodate multiple agencies End. Note → → Excel Template MODS: Converted to MODS after ingest MARC 21 → → Marc. Edit →→ XML NOAA Central Library National Oceanic and Atmospheric Administration

Challenges: Mapping Issues ❖ 793 fields ➢ Multiple uses in catalog and in IR ➢ Made differentiating them difficult ■ Use of indicators ● 793 02 $a Line office/Program facet ● 793 0_ $g Document type ❖Dates ➢ Fixed vs. 260 vs. 264 ■ 260 $c = <date. Issued> → Sort by: Date ■ CDC had not switched to RDA ➢ Impacted Published Date facet/display and sorting functions ■ Fixed field → Facet Display (Published Date) ■ 264 $c → <date. Issued> → Sort by: Date ● 260 $c still valid for AACR 2 records NOAA Central Library National Oceanic and Atmospheric Administration

Challenges: Display Issues ❖ Supporting files ➢ File name vs. 856 $z ❖ Facets ➢ Standardized language for 793 fields ■ IR caused change to our cataloging practices to help streamline the process 793 0_ NOAA online document (NMFS) CHANGES TO 793 02 NMFS (National Marine Fisheries Service) ➢ Removal of duplicate entries ○ Done in MARCEdit 85640ǂu http: //docs. lib. noaa. gov/NOAA-TM-NMFS-SWFSC-527. pdf ǂz Document online in PDF via the NOAA Central Library (1 MB) 8564 ǂu https: //swfsc. noaa. gov/publications/NOAA-TM-NMFS-SWFSC-527. pdf ǂz Document online in PDF NOAA Central Library National Oceanic and Atmospheric Administration

Challenges: Excel Ingests ❖ Template problems ➢ Mapping issues ■ Journal title is joined with volume and issue and mapped to Series ➢ Terminology differences ■ e. g. End. Note “keywords” ≠ Stacks “keywords” ❖ Custom fields ➢ From End. Note to MODS ■ e. g. Line Office and Program metadata mapped to Corporate Author field ❖ Using Excel for metadata only ingests (no digital object) ➢ Embargo periods ■ Requires adding XML after ingest but prior to pushing live; each item is individually edited ➢ Publisher link requirements ■ Some items contain document and publisher link, some have only link ❖ Display issues ➢ Journal title, volume/issue and pagination do not display NOAA Central Library National Oceanic and Atmospheric Administration

Challenges: Excel Ingests End. Note record Exported in custom output style Title ⇨ Journal ⇨ Abstract ⇨ Custom 2 ⇨ Keywords ⇨ Author ⇨ Reference ⇨ Type ⇨ Year ⇨ URL⇨ Pages ⇨ Volume ⇨ Number ⇨ DOI ¶ Becomes Excel entry Ready for ingest … but may need additional editing in XML NOAA Central Library National Oceanic and Atmospheric Administration

NOAA Central Library National Oceanic and Atmospheric Administration

NOAA Central Library National Oceanic and Atmospheric Administration Questions? Jennifer Fagan-Fry jennifer. fagan-fry@noaa. gov Sarah Davis sarah. davis@noaa. gov