NITAAC Contract Training Small Business Acquisition Charles Hicks

NITAAC Contract Training Small Business Acquisition Charles Hicks, Supervisory Contracting Officer July 14, 2016 U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 1

Today’s Agenda • NITAAC Overview • CIO-SP 3 and CIO-SP 3 Small Business Services & Solutions • CIO-CS • Value Added Services • The NITAAC Difference • Questions? U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 2

NITAAC Mission • Focuses on client mission success • Highly streamlined processes for cost effective services • Provides lean, fast government procurement services for IT needs • User friendly technology supporting procurement services U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 3

Why use NITAAC? • National Institutes of Health Information Technology Acquisition and Assessment Center (NITAAC) • Housed at Department of Health and Human Services (HHS), National Institutes of Health (NIH) • Over 20 years of experience in Information Technology (IT) contracts • Strategic Solutions program for lowest prices on COTS • CMMI Level 2 Rated for Services • Controls three $20 B Government-Wide Acquisition Contracts (GWACs) U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 4

What are GWACs? • Government-Wide Acquisition Contracts (GWACs) – Indefinite Delivery Indefinite Quantity (IDIQ) contract vehicles – Flexible task/delivery order contracts for information technology (IT) – Streamline acquisitions under FAR 16. 505 (shorten time to award) – No protests allowed on orders under $10 M U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 5

What are GWACs? Cont’d. • Available to Do. D and all Federal Agencies • No limit on individual task/delivery order value • Provides access to the most highly qualified IT Contractors in the industry – Technical capabilities – Management capabilities – Past performance – Rigorous negotiations for competitive rates/prices U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 6

Benefits of GWACs • Work can be incrementally funded (we set up the base and options). Base can be relatively small to get contract set up. • Base and options periods do not have to be one year. • Solicitation period can be little as 24 hours to 30+ days • Contract Types available: FP, CPFF, CPAF, CPIF, LH, T&M • Customer is involved throughout the life of the contract U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 7

NITAAC GWACs • Three $20 B Government-Wide Acquisition Contracts • Designed for acquisition of everything IT • “Information technology means any services or equipment, or interconnected system(s) or subsystem(s) of equipment, that are used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the agency …. ” – FAR 2. 101 Definitions • Scale to accommodate new technologies U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 8

Contract Holder Management • Contract Holders have undergone rigorous vetting process – Technical and Management capabilities – Past performance – Rigorous negotiations for competitive rates/prices • Continuous Contract Holder engagement: – Monthly conference calls – Quarterly in-person meetings – Community Action Groups (CAGs) • Ongoing performance reporting (CPARS) U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 9

Some of the NITAAC Customers U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 10

CIO-SP 3 & CIO-SP 3 Small Business Services & Solutions U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 11

CIO-SP 3 & CIO-SP 3 Small Business $20 Billion Ceiling Commercial and Non. Commercial 10 year Ordering Period IT Services & Solutions 15 Year Period of Performance 137 Labor Categories Flexible Pricing Provisions U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 12

CIO-SP 3 & CIO-SP 3 Small Business Scope CIO-SP 3 • 53 Contract Holders • Small Businesses (3) CIO-SP 3 Small Business • 94 Contract Holders • 5 Socioeconomic Categories • Small Business (91) • HUBZone (3) • SDVOSB (10) • 8(a) (38) • Women Owned (26) IT Services /Solutions IT Operations IT Maintenance Integration Services Big Data Analytics Cybersecurity Information Assurance Software/Application Development Outsourcing C 4 ISR Imaging U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 13

CIO-SP 3 & CIO-SP 3 Small Business Ordering • Can be used for all commercial and non-commercial services and solutions • Average awards: $12 – $15 million • Task Order performance ranges from 1 to 10 -year terms • Average 3 -5 responses (bids) per task order solicitation U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 14

Unique to Small Business • Limitation of subcontracting on a cumulative basis, monitored at the master contract level • Ordering agency receives credit towards all small business goals • By selecting task area(s) and a socioeconomic category, you are able to control the number of eligible contract holder • 8(a) Orders (FAR 19. 804 -6) – Direct Orders: No Separate offers and acceptances required – FAR 19. 805 -1 do not apply, as long as the original contract was competed – An 8(a) concern may continue to accept new orders under a GWAC even after a concern’s program term expires exits the 8(a) program or becomes other than small U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 15

CIO-CS: Commodities & Solutions U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 16

CIO-CS $20 Billion Ceiling 10 year Ordering Period Technology Refresh IT Commodities and Solutions Commodityenabling Solutions Fixed Price Contract using FAR Part 12 15 Year Period of Performance U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 17

Scope of the CIO-CS GWAC CIO-CS Contract Holders • 65 Contract Holders OEMs (7) • Other than Small Business (6) • Small Business (1) VARs (58) • • HUBZone (8) SDVOSB (6) 8(a) (6) WOSB (14) EDWOSB (7) Small business (44) Other than Small Business (14) Commercial, Fixed-Price Services and Solutions Hardware and Software Cybersecurity Managed Services Enterprise-Wide Licenses Maintenance and Warranties Cloud Expertise and Solutions Commodity Enabling Services, e. g. Maintenance, Installation, Warranty Iaa. S, Paa. S, and Saa. S Telecommunications Plans Mobility Devices Video-Conferencing Engineering and Assessment Studies Deployment and Installation Collaboration Tools, e. g. Share. Point U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 18

CIO-CS Overview • 5 -year contract with 5 -year option and 15 -year period of performance – Ordering through 2025 – Po. P through 2030 • • Awarded using FAR Part 12 Fixed-Price (FP) contract Technology refresh daily Average 3 -5 responses (bids) per RFQ U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 19

Value Added Services U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 20

NITAAC Strategic Solutions Part of OMB Initiative to streamline IT procurements • Implement category management to achieve cost-savings • A mandatory source for desktop and laptop procurements • Orders placed with 24 pre-selected CIO-CS Contract Holders • Working with federal agencies to expand this initiative • One of three in this joint effort to meet the goals of the OMB in moving the Federal Government toward category management. • The goal of the initiative is to net substantial savings regardless of the quantities procured. • Major Brands include: Lenovo, HP and Dell U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 21

Strategic Solutions Mandatory source for purchasing desktops and laptops per memo M-16 -02 issued on October 16, 2015 https: //nitaac. nih. gov/services/strategic-solutions/tools/omb-mandatory-source-workstations-memo U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 22

Assisted Acquisition Services • Best Fit Approach – SOW/SOO/PWS analysis – Source selection planning – Contract award/lifecycle management • Value Added Benefits – Experienced CO/CS (FAC-C III) – Handle any ceiling threshold – Supplemental year-round support • Agile Acquisition Techniques – Develop innovative acquisition strategies – Leverage best practices from across government U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 23

Unparalleled Customer Service U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 24

Customer Support Services Live Representatives 1 Hour Response Time Library of Tools/Templates Free Technical Reviews Complimentary Training Sessions with CLPs U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 25

Electric-Government Ordering System • e-GOS is secure and easy-to-use – Online system for competition management and awardee selection – Single source for task/delivery order management and market research – FAR guidance built into system for fair opportunity competition – Database of record for life of acquisition – Manage requirements from solicitation to closeout • 3 -Step registration from NITAAC home page (nitaac. nih. gov) 1. Click button and fill in email. 2. Complete information, select password and verify 3. Log back in and you’re ready to go! U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 26

The NITAAC Difference U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 27

The Difference Quality Speed Cost Competitive Ease Control U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 28

Email: NITAACsupport@nih. gov Phone: 1. 888. 773. 6542 Web: nitaac. nih. gov Thank You! U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 29

Questions? U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES National Institutes of Health OMB Authorized GWACs for IT Acquisitions 30