NH Department of State HAVA NHCTCA Conference October

NH Department of State - HAVA NHC&TCA Conference October 17 – 19, 2012 William Gardner, Secretary of State David Scanlan, Deputy Secretary of State Anthony Stevens, Assistant Secretary of State Colleen Mc. Cormack-Lane, HAVA Office

Accessible Voting System (AVS) • We have an AVS inventory form at the SOS table in the back of the room. • You can complete the inventory form as you set up the AVS for the election. • We are asking you to tape it or put it in a sleeve and affix it to the bin cover for future reference.

Accessible Voting System (AVS)

Inspections • Any polling place inspections conducted by the Office of the Attorney General will include a compliance check.

Inspections will also include compliance with the polling place accessibility guidelines for parking, route of travel, entrances, signage and the accessible voting system.

AVS Telephone Lines • Let us know if your town/city ward is changing the location of your polling place • We will need to change the AVS phone line. • If your polling place has not changed since the State Primary Election , you are all set.

State House Reminders Don’t Forget to: • Update Electio. Net with your Polling Place location(s) and hours • Envelopes • Forms – online - www. sos. nh. gov • Destroy old envelopes D & G • Order Supplies from the Main Office 271 -3242

Polling Place & Maintain Clerk Election. Net http: //cfs. sos. nh. gov/app

Polling Place & Maintain Clerk Election. Net • . Clerks shall establish and maintain an official email address • Clerks shall maintain up-to-date polling place locations for each election, including street addresses, and polling hours • Clerks keep such information in the statewide voter registration database. • SOS website assists all voters, not just registered voters • RSA 657: 19 -c (Effective 7/15/2011)

Reaching all clerks Duplicate emails for Deputy or “clerks” in office Sylvia has been contacting all email users

Maintain Clerk – Information and Email Address

Maintain Clerk – Information Click on the “Update” Button to save your information

City/Town Data

Electio. Net – Adding a Polling Place • Activities • Polling Place • Add Polling Place

Polling Place - Election. Net • Start & End times must be entered in the State & Town Election Fields • Check the box “This box must be checked for your polling place to appear on the Secretary of State’s website”

Polling Place - Election. Net Click Save

Voter Registration Card

ID for Voting Purposes Only

Electio. Net News q Absentee Ballot Labels q 10/2012 Voter Registration Form q. Checklist will have a check box for the Challenged Voter Affidavit q. Domicile Affidavit check box will record every time you check it q. Qualifed Voter Affidavits – For Identity will be listed in the dropdown under “Other Information – Form of ID

Absentee Ballots q. Do you enter all the absentee ballot requests into Electio. Net? q. Is it in a timely manner? q. Do you run your Absentee Ballot List daily to compare the list to how many requests you have in your folder? q. Save it locally to your computer

UOCAVA

Uniformed Overseas Citizens Absentee Ballot Voting Act

F PCA

Federal Post Card Application

FPCA – Form

FPCA – Form Section 1

FPCA – Form (a) = I am a member of the Uniformed Services or Merchant Marine on active duty OR I am their spouse or dependent AND I am a U. S. citizen otherwise granted military/overseas voting rights under State law (check the Voting Assistance Guide). (b) = I am a U. S. citizen residing outside the U. S. , and I intend to return. (c) = I am a U. S. citizen residing outside the U. S. , and I do not intend to return.

FPCA 1. Do I have a current FPCA (Federal Post Card Application)? 2. Did the voter check off a Classification in section 1 of the FPCA? (a. ) I am a member of the Uniformed Services or Merchant marine on active duty or am their spouse or dependent. (Receives a full ballot) (b) I am a U. S. citizen residing outside the U. S. and I intend to return. (Receives a full ballot) (c) I am a U. S. citizen residing outside the U. S. , and I do not intend to return. (Receives a Federal Ballot Only. )

FPCA 3. Did the voter choose a party? 4. Did the voter sign the form? 5. Date stamp the date received on the FPCA form.

FPCA 6. Is the voter already registered in Electio. Net? Inquiries / Voter Registration 7. If a new voter, enter them into Electio. Net and they will remain pending until the Supervisor’s next meeting. A ballot should be sent out even though they are in the pending status. The ballot can be rejected if they are not approved. RSA 657: 19, RSA 657: 1 8. The UOCAVA designation can be entered in 2 places in Electio. Net

FPCA Activities / Voter Registration / Add/Change Voter /Other Information a. Check the UOCAVA box b. Check both boxes if Voter checked “Do Not Intend to Return” – UOCAVA & Overseas Citizen Federal Ballot Only c. Enter start date (date you received the form) d. End date pre-fills to 12/31/2012 or the last day of the current year.

Activities / Voter Registration / Add/Change Voter Other Information

FPCA Activities / Elections / Absentee Ballots a) Select the voter b) Check the UOCAVA Box c) Enter Start Date (Date you received the FPCA) d) End Date will pre-fill with 12/31/2012 e) Check the “Overseas Citizen Federal Ballot Only” if the voter “Does NOT intend to Return” f) Click on “Update Voter Status

FAQs Remember to reference the FAQs for answers to street addressing for: • UOCAVA Voters (UOCAVA) • Federal Ballot Only Voters as (Overseas Citizen Federal Ballot Only) • Need to be identified on the Checklist (RSA 654: 23)

UOCAVA Voters ØDo you have a separate folder for your UOCAVA-FPCA voters? ØGenerate your UOCAVA List ØReports / Voters / UOCAVA ØCheck the list with your UOCAVA – FPCA folder ØDo they match?

Electio. Net Reminders Call or email the Help Desk when: • An Electio. Net User leaves the office • Your email address changes • Your last name has changed • Your town office has moved

Elections Continued

Election Procedure Manual 2012 -2013 • Going to be mailed out next week to Clerks, Moderators, Supervisors and Selectmen • Currently appears on the SOS Website under, Election Officials • Contents: • New forms & Affidavits • Voter Registration Documentation Chart • 2012 law revisions

What goes in the Sealed Ballot Box? üBallots Cast üUncast Ballots üAbsentee Ballots – Cast üAbsentee Ballot Applications üAbsentee Ballots Rejected & Challenged What is NOT in the Sealed Ballot Box? q. Challenged Voter Affidavits q. Qualified Voter Affidavits q. Domicile Affidavits

Thank you