NGS CONTRACTING For Surveying and Mapping George Leigh

NGS CONTRACTING For Surveying and Mapping George Leigh National Geodetic Survey October 27, 2005 NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

Contracting History l Color Film Processing -1973 l All Film Processing - 1984 l All Obstruction Chart Scribing - 1978 l Airport Geodetic Control - 1985 l Airport Aerial Photography - 1989 NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

Contracting History l Shoreline Aerial Photography - 1996 l Shoreline Satellite Photography - 1999 l Shoreline Compilation - 1996 l Airborne SAR - 1997 l Aerial Digital Photography - 2000 NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

Contracting Mechanisms l Standard Low-Bid l Combination l Brooks of Technical & Cost Act (A & E) NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

Definitions l CO = Contracting Officer – NOAA Official With Special, Legal Contracting Authority – Signs Contract – Handles Contract Disputes – CO Is ONLY Person Legally Allowed to Change a Contract or Task Order NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

Definitions l SOW l = Statement Of Work Project Instructions –Define Area and Any Parameters Unique to Project l Task Order –Legal Document From CO Assigning Work to Firm Already Under Contract NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

Transmittal Letter l Transmittal Procedures – Track shipments both to and from contractor – Keep File of all Letters Back and Forth NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

NGS Contract Process l Available Training Procurement – COTR Class (5 Days) – Project Management (3 Days) – – – A & E Class (5 Days) COTR Refresher (1 Day) Basic Procurement (3 -5 Days) Ethics in Federal Contracting (1 Day) Cost Estimating for Technical Personnel (3 Days) Writing Performance Work Statements (3 Days) NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

NGS Contract Process l USACE Contract Process – USACE Already Has Contracts in Place – NOAA Transfers Funds to USACE – NOAA Provides Technical Oversight – USACE Provides Administrative Oversight NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

NGS Contract Process l NOAA A&E Contract Process – Writing Announcement (Fed. Biz. Ops) Small Business vs. Large Business l Indefinite Delivery/Indefinite Quantity (IDIQ) l Summary & Location of Work l Range of Services Required l Dates l Cost Range l Evaluation Factors l NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

NGS Contract Process l NOAA A&E Contract Process Cont. – Prepare Fed. Biz. Ops Announcement – Prepare Government Cost Estimate (GCE) – Evaluate Technical Responses – Negotiate With Contractor – Select Contractor – Award Contract – Award Task Orders NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

NGS Task Order Process & SOP l NGS Determines Project Areas and Priorities l NGS Prepares Project Instructions (PI) l NGS Prepares Govt. Cost Estimate (GCE) l NGS Sends PI to Contractor with Deadline NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

NGS Task Order Process & SOP l Contractor Submits Technical & Cost Proposals l NGS Reviews Proposals l NGS Negotiates Technical And Cost Proposals l NGS Approves Proposals l NGS Submits PI & GCE and $ to NOAA Procurement NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

NGS Task Order Process & SOP l CO Awards Task Order – Firm May Begin Work l NGS Visits Firm & Gives Power. Point Presentation (1 st Time) l Weekly Status Reports Required l Interim Data Deliveries Required NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

NGS Task Order Process & SOP l E-mail Communication l Contractors Submit Invoices l NGS Reviews, Approves & Tracks Invoices l NGS Reviews & Approves Deliverables l NGS Reviews & Approves Task Order NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

Height Modernization has 8 Project complete & 1 Project underway § 4 firms under NOAA contract § 1 firm under USACE contract

Shoreline Mapping has 38 Projects awarded: § 5 firms under NOAA contract § 2 firms under USACE contract NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

Airport Photography Flown NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey 1 Firm under USACE Contract Positioning America for the Future

New Technologies/Tests l IFSAR – 1 Current Project l LIDAR – 2 Current Shoreline Projects l Digital Cameras – Test of 3 different digital cameras l CORS Interpolation Test – Positioning Aerial Imagery Acquisition (30, 15, 10, 5, 1 sec collection rate) NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

IFSAR l Castle Cape Area, Alaska Peninsula 1997 l Yakutat Bay, AK l Icy Bay, AK l Current Project: US Gulf Coast NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

LIDAR l Shoreline Mapping in northwest AK l Shoreline Mapping in Long Island, NY NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

Digital Camera Three contractors testing over WI test course: – Z/I Imaging DMC (Flown) – Vexcel Ultra Camera – Leica AD 540 (Ground truth survey of 280 points) NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

New SOW Version 13 A (488 Pages – Posted on W W W) TABLE OF CONTENTS SUBJECT SECTION INTRODUCTION. . . ……………………. 1 SCOPE…………. . . . ……………………. . 2 PROJECT PARAMETERS. . . . ……………. . . ……. 3 GOV’T SUPPLIED INFORMATION AND MATERIALS…. . . 4 DATA ACQUISITION…. . . ………………. 5 DATA PROCESSING…………………. . . 6 OFFICE DATA COLLECTION. ………………. 7 QUALITY CONTROL. . . …………………. . 8 DELIVERABLES………………………. … 9 DELIVERY SCHEDULE……………………. 10 POINTS OF CONTACT……………………. . 11 NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

New SOW, Version 13 A Attachments: l l l l l A. AIRPORT PHOTOGRAPHY SOW B. PROJECT INSTRUCTIONS C. AERIAL PHOTOGRAPHY REQUIREMENTS D. SHAPEFILE REQUIREMENTS E. COASTAL CARTOGRAPHIC OBJECT ATTRIBUTION SOURCE TABLE [C-COAST] F. C-COAST GLOSSARY G. E-MAIL STATUS REPORT FORMAT H. EED FILE CHECKING PROGRAMS I. AEROTRIANGULATION REPORT OUTLINE J. TIDAL COORDINATION REQUIREMENTS K. FEATURE COMPILATION L. PROJECT COMPLETION REPORT M. COASTAL MAPPING PROGRAM GLOSSARY N. SURVEY DISK DIAGRAMS O. GROUND PHOTO CONTROL P. GROUND SURVEYS Q. SURVEY FORMS: NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

New SOW, Version 13 A Attachments: l l l l R. REQUIREMENTS FOR DIGITAL PHOTOGRAPHS OF SURVEY CONTROL S. WRITING STATIONS DESCRIPTIONS WITH WDDPROC T. SETTING CONCRETE MARKS U. SETTING A SURVEY DISK IN BEDROCK OR A STRUCTURE V. SETTING AN NGS 3 -D MARK W. STATION SITE SELECTION GUIDELINES X. GEODETIC BENCH MARK TIES Y. LIDAR REQUIREMENTS Z. DIGITAL AERIAL CAMERA USAGE AND DATA PROCESSING AA. HYPERSPECTRAL SENSOR USAGE AND DATA PROCESSING AB. INTERFEROMETRIC SYNTHETIC APERTURE RADAR (IFSAR) AC. TRANSMITTAL LETTER SAMPLE AD. TECHNICAL PROPOSAL CONTENTS AE. CHART EVALUATION FILE AF. SUN ANGLE NOMOGRAMS (AND SUN REFLECTIONS) FROM MANUAL OF COLOR AERIAL PHOTOGRAPHY NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

Shoreline Mapping Training l Power. Point l Demonstrations, l Training Activities at Contractors’ Offices NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

Coastal Mapping Program Specifications for Shoreline Mapping Scope of Work, Version 13 A NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future

Summary l NGS Needs to Require High Quality by Providing: Comprehensive & Current SOW’s & Project Instructions – Excellent Training – Correct Answers to Questions – Thorough, Timely, & Unbiased Review of Deliverables – NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future