Newcomers Trainings and Information E PerrinEN GMS Agenda

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 Newcomers Trainings and Information E. Perrin-EN GMS

Newcomers Trainings and Information E. Perrin-EN GMS

Agenda � Departmental Rules � Trainings checked by supervisors and EDH requests � Pilot

Agenda � Departmental Rules � Trainings checked by supervisors and EDH requests � Pilot French Integration course: created by BE for the sector � Newcomers Visits and Trainings: creation and evolution since July 2013 � Feedbacks of participants � What comes next? 2 24 June 2014

EN Departmental rules for trainings Will be in catalogue 3 Will come soon 24

EN Departmental rules for trainings Will be in catalogue 3 Will come soon 24 June 2014

Newcomers Trainings checked by Supervisors 1) At the beginning of each Month, an Email

Newcomers Trainings checked by Supervisors 1) At the beginning of each Month, an Email is sent to the supervisors Dear Supervisor, Please find below a link to May's newcomers list and associated training list. Based on the Department rules, we have assigned your newcomer to a set of training courses. We would be grateful if you could check if the selection already made is applicable for your newcomer. In case you want them to attend additional trainings, please tick the appropriate boxes. *For Fellows: 1 st language course is to be charged on budget code 10208 and not on their own group budget code. Once you review done, please select "Checked by Supervisor" in the "Status" tab. Could you please review your newcomer's training by Wednesday 30 th of April EOD. https: //espace. cern. ch/EN-DAO-site/newcomers/Home. aspx A paper version of the training list will be distributed by the DAO office to each newcomer the day of their arrival. This document will also be available in the Share. Point mentioned above. We will centrally enrol (EDH training request) the newcomers to the training courses selected. Thank you for your contribution, Best Regards The DAO Office 4 24 June 2014

Newcomers Trainings checked by Supervisors � 5 2) By clicking on the link :

Newcomers Trainings checked by Supervisors � 5 2) By clicking on the link : https: //espace. cern. ch/EN-DAOsite/newcomers/Home. aspx, access to a sharepoint list to tick: 24 June 2014

Newcomers Trainings checked by Supervisors � 6 3) DAO Office creates the EDH training

Newcomers Trainings checked by Supervisors � 6 3) DAO Office creates the EDH training requests 24 June 2014

Participation to the Pilot French Integration course since June 2013 STATUS FELL TECH PJAS

Participation to the Pilot French Integration course since June 2013 STATUS FELL TECH PJAS COAS ADM DATES Jun-13 0 2 Aug-13 0 1 Sep-13 2 0 2 Dec-13 1 1 1 Jan-14 1 3 1 Feb-14 2 0 Apr-14 1 1 May-14 0 2 1 Jun-14 0 2 1 FELL TECH PJAS COAS ADM 7 12 4 1 1 7 VIA TOTAL 1 2 1 4 3 5 3 2 3 3 VIA 1 TOTAL 26 24 June 2014

Evolution of Newcomers visits and trainings � July to December 2013: � Only one

Evolution of Newcomers visits and trainings � July to December 2013: � Only one presentation by Emanuele and Gaetan about CERN, EN and Informatics Environment � Ajustement of tasks between an English speaker versus a French computer expert � Creation of computer guides in French and English 8 24 June 2014

Evolution of Newcomers visits and trainings � December 2013: � Discussion at ENMB about

Evolution of Newcomers visits and trainings � December 2013: � Discussion at ENMB about a visit tour of CERN/EN installations � Visit test with Roberto Saban + all group leaders to decide the schedule of the morning (Point 1, SM 18 and CCC…) � New presentation created by Groups Leaders to differenciate informatics from CERN and EN information � Organisation: 20 helmets, doodle, guides for Atlas (F. Butin or B. Nicquevert) , booking rooms, creation of schedule template, coffee break, …. 9 24 June 2014

Evolution of Newcomers visits and trainings � January 2014: first visit …. a success

Evolution of Newcomers visits and trainings � January 2014: first visit …. a success ! 10 24 June 2014

Schedule of the visit day The schedule is established by the group leader and

Schedule of the visit day The schedule is established by the group leader and then given to the newcomers in paper version the day of arrival. It is also sent by email as a reminder. 11 24 June 2014

Checklist of actions to organise the visit 12 24 June 2014

Checklist of actions to organise the visit 12 24 June 2014

 «Newcomers Trainings & Visits» since January 2014 Visit Spots Months Group Leader January

«Newcomers Trainings & Visits» since January 2014 Visit Spots Months Group Leader January Simon Februray Francesco March François X April Mauro X May Roberto L. June Sylvie Point 1 SM 18 CCC ATLAS VC X X X ATLAS Caverne X X X Workshop Zone BE X X X Break July and August: No Visit November 2014: ATLAS caverne closed – Visit to be replaced by ? ? 13 24 June 2014

Participation by status to the «Newcomers Trainings and Visits» since January 2014 STATUS MONTHS

Participation by status to the «Newcomers Trainings and Visits» since January 2014 STATUS MONTHS January February March April May June STAFF FELL TECH DOCT PJAS COAS ADM VIA TRAINEE TOTAL 0 3 1 0 5 4 4 4 0 0 3 1 3 2 4 1 3 0 1 1 0 0 1 1 1 0 0 0 1 1 0 0 4 1 0 0 0 1 6 7 12 12 12 10 12 9 STAFF 5 FELL 17 TECH 14 DOCT 5 PJAS 3 COAS 2 ADM 2 VIA 5 TRAINEE 14 TOTAL 67 12 newcomers 1 group leader 1 accompagnant 14 24 June 2014

Feedbacks of participants to the «Visits and Trainings for Newcomer» “Just wanted to thank

Feedbacks of participants to the «Visits and Trainings for Newcomer» “Just wanted to thank you for all the support and hard work today; it can really make a difference for a newcomer at CERN and it really is a wonderful idea”. (Cristovao Barreto. TECH-visit Jan) “Thank you for organising the newcomer training and visits. I found it a nice way to get to know the department as well as other newcomers. ” (Juha Kemppinen-DOCT-visit Jan) “It is one thing to see the CERN on Internet or video, there is another to see it in real , it is much more impressive. This is my first visit to CERN and I greatly appreciated , thank you also. The dynamism and clarity of speech of different people did a lot too. Finally , it was rarely given me to interact with a department head in my previous job and personally I enjoyed this approach and this interaction , it was very rewarding”. (Cedric Patou-STAFF-visit February) “I was a technical student some years ago and nothing even close to this was done. Even if I now knew many more things about CERN, I can really appreciate that this is very valuable! I particularly enjoyed the ATLAS part and the enthusiasm of the engineer explaining it. ” (Daniel Garcia-FELL- visit April) “ La visite d’Atlas m’a beaucoup impressionnée. J’avais pourtant vu de nombreuses photos sur Internet, mais ce n’est rien comparé au fait d’en être aussi proche et de se sentir si petit ! Donc en peu de temps nous sommes parvenus à voir un grand nombre 15 24 June 2014 d’installations, je regrette seulement que la visite n’ai pas été plus longue ”. (Alexandre

What comes next? Only one list accessible in the Logistics Sharepoint to group all

What comes next? Only one list accessible in the Logistics Sharepoint to group all information by tabs: 16 24 June 2014

What comes next? Secretaries: to fill in offices, keys, phones…. . 17 24 June

What comes next? Secretaries: to fill in offices, keys, phones…. . 17 24 June 2014

What comes next? Supervisors: to check and tick the trainings 18 24 June 2014

What comes next? Supervisors: to check and tick the trainings 18 24 June 2014

What comes next? Participants to the visit 19 24 June 2014

What comes next? Participants to the visit 19 24 June 2014

What comes next? DAO office: fill in French course, trip, etc. . 20 24

What comes next? DAO office: fill in French course, trip, etc. . 20 24 June 2014

What comes next? This tab will compile the participants’ names and status all through

What comes next? This tab will compile the participants’ names and status all through the year making it possible to create satistics. It will also be an helpful tool to avoid duplication of invitations in case of change of status. 21 24 June 2014

22 24 June 2014

22 24 June 2014