New York State Office of the State Comptroller
![New York State Office of the State Comptroller Vendor Responsibility & the NYS Vend. New York State Office of the State Comptroller Vendor Responsibility & the NYS Vend.](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-1.jpg)
![Today Learn why Vendor Responsibility is important to NYS How to check your organization Today Learn why Vendor Responsibility is important to NYS How to check your organization](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-2.jpg)
![Vendor Responsibility # A responsible vendor has the capacity to fully perform its contractual Vendor Responsibility # A responsible vendor has the capacity to fully perform its contractual](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-3.jpg)
![Role of Vendor Maintain your Vend. Rep health Self-disclosure = Vendor Responsibility Questionnaire Be Role of Vendor Maintain your Vend. Rep health Self-disclosure = Vendor Responsibility Questionnaire Be](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-4.jpg)
![Role of State Agency Confirm information provided by the vendor Review and assess other Role of State Agency Confirm information provided by the vendor Review and assess other](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-5.jpg)
![Role of the Comptroller’s Office Approve State contracts >$50, 000 (State Finance Law) Review Role of the Comptroller’s Office Approve State contracts >$50, 000 (State Finance Law) Review](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-6.jpg)
![Vendor Responsibility Factors Financial & organizational capacity Legal authority to do business Integrity Past Vendor Responsibility Factors Financial & organizational capacity Legal authority to do business Integrity Past](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-7.jpg)
![How to Check Your Organization Vendor Responsibility Questionnaire Internet resources www. osc. state. ny. How to Check Your Organization Vendor Responsibility Questionnaire Internet resources www. osc. state. ny.](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-8.jpg)
![Where to Look? Google It… http: //www. google. com/advanced_search # Where to Look? Google It… http: //www. google. com/advanced_search #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-9.jpg)
![NY State Tax Warrant http: //appsext 8. dos. state. ny. us/stwarrants_public/st_search # NY State Tax Warrant http: //appsext 8. dos. state. ny. us/stwarrants_public/st_search #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-10.jpg)
![Better Business Bureau http: //www. bbb. org/us/Charity-Reviews/ # Better Business Bureau http: //www. bbb. org/us/Charity-Reviews/ #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-11.jpg)
![Workers’ Compensation Insurance & Disability Benefit Coverage http: //www. wcb. state. ny. us/content/ebiz/icempcovsearch/ icempcovsearch_overview. Workers’ Compensation Insurance & Disability Benefit Coverage http: //www. wcb. state. ny. us/content/ebiz/icempcovsearch/ icempcovsearch_overview.](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-12.jpg)
![Federal Debarment Excluded Parties List System http: //www. epls. gov/ # Federal Debarment Excluded Parties List System http: //www. epls. gov/ #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-13.jpg)
![Securities Exchange Commission http: //www. sec. gov/edgar/searchedgar/companyse arch. html # Securities Exchange Commission http: //www. sec. gov/edgar/searchedgar/companyse arch. html #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-14.jpg)
![Dept of Labor & Workers’ Compensation Debarments https: //dbr. labor. state. ny. us/EDList/search. Page. Dept of Labor & Workers’ Compensation Debarments https: //dbr. labor. state. ny. us/EDList/search. Page.](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-15.jpg)
![Vendor Website # Vendor Website #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-16.jpg)
![Prior Contracting References Open Book New York http: //www. openbooknewyork. com/ # Prior Contracting References Open Book New York http: //www. openbooknewyork. com/ #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-17.jpg)
![New Questionnaire # New Questionnaire #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-18.jpg)
![WHAT’s the biggest change? Vendor will select scope of disclosure # Legal Business Entity; WHAT’s the biggest change? Vendor will select scope of disclosure # Legal Business Entity;](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-19.jpg)
![New Terms Legal Business Entity Reporting Entity Organizational Unit Associated Entity # New Terms Legal Business Entity Reporting Entity Organizational Unit Associated Entity #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-20.jpg)
![Legal Business Entity (LBE) Must have an IRS assigned Federal Tax Identification Number (TIN) Legal Business Entity (LBE) Must have an IRS assigned Federal Tax Identification Number (TIN)](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-21.jpg)
![Reporting Entity (RE) A Legal Business Entity Or # An Organizational Unit of the Reporting Entity (RE) A Legal Business Entity Or # An Organizational Unit of the](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-22.jpg)
![Organizational Unit MUST Be an established unit within and operating under authority of LBE Organizational Unit MUST Be an established unit within and operating under authority of LBE](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-23.jpg)
![Associated Entity Any entity the Reporting Entity controls or is controlled by Not “sibling Associated Entity Any entity the Reporting Entity controls or is controlled by Not “sibling](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-24.jpg)
![Legal Business Entity is RE NOKIA SIEMENS NETWORKS SIEMENS CORPORATION SIEMENS MEDICAL SOLUTIONS # Legal Business Entity is RE NOKIA SIEMENS NETWORKS SIEMENS CORPORATION SIEMENS MEDICAL SOLUTIONS #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-25.jpg)
![Organizational Unit is RE GENERAL ELECTRIC HOME & BUSINESS SOLUTIONS GE INTELLIGENT PLATFORMS GE Organizational Unit is RE GENERAL ELECTRIC HOME & BUSINESS SOLUTIONS GE INTELLIGENT PLATFORMS GE](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-26.jpg)
![Highlights of Changes Informational cover sheet Revised Definitions Questions removed/added/revised # Contract History Affiliates Highlights of Changes Informational cover sheet Revised Definitions Questions removed/added/revised # Contract History Affiliates](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-27.jpg)
![Section IX New section for Associated Entities (Replaces Affiliates) If Reporting as LBE, complete Section IX New section for Associated Entities (Replaces Affiliates) If Reporting as LBE, complete](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-28.jpg)
![Impact on Vend. Rep System New Instructions If starting new questionnaire, responses are not Impact on Vend. Rep System New Instructions If starting new questionnaire, responses are not](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-29.jpg)
![Vend. Rep System - What’s in it for Me? http: //www. osc. state. ny. Vend. Rep System - What’s in it for Me? http: //www. osc. state. ny.](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-30.jpg)
![OSC Help Desk – For Your Use www. osc. state. ny. us 518 -408 OSC Help Desk – For Your Use www. osc. state. ny. us 518 -408](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-31.jpg)
![Questions ? ? Thank You !! # Questions ? ? Thank You !! #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-32.jpg)
- Slides: 32
![New York State Office of the State Comptroller Vendor Responsibility the NYS Vend New York State Office of the State Comptroller Vendor Responsibility & the NYS Vend.](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-1.jpg)
New York State Office of the State Comptroller Vendor Responsibility & the NYS Vend. Rep System Irene Waldorf Kellie Brandoline New York State IT Forum June 9, 2010
![Today Learn why Vendor Responsibility is important to NYS How to check your organization Today Learn why Vendor Responsibility is important to NYS How to check your organization](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-2.jpg)
Today Learn why Vendor Responsibility is important to NYS How to check your organization How to enroll & use the power of the NYS Vend. Rep System Introduction of new questionnaire #
![Vendor Responsibility A responsible vendor has the capacity to fully perform its contractual Vendor Responsibility # A responsible vendor has the capacity to fully perform its contractual](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-3.jpg)
Vendor Responsibility # A responsible vendor has the capacity to fully perform its contractual obligations, and the integrity to justify the award of public dollars
![Role of Vendor Maintain your Vend Rep health Selfdisclosure Vendor Responsibility Questionnaire Be Role of Vendor Maintain your Vend. Rep health Self-disclosure = Vendor Responsibility Questionnaire Be](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-4.jpg)
Role of Vendor Maintain your Vend. Rep health Self-disclosure = Vendor Responsibility Questionnaire Be responsive #
![Role of State Agency Confirm information provided by the vendor Review and assess other Role of State Agency Confirm information provided by the vendor Review and assess other](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-5.jpg)
Role of State Agency Confirm information provided by the vendor Review and assess other available information Make a responsibility determination #
![Role of the Comptrollers Office Approve State contracts 50 000 State Finance Law Review Role of the Comptroller’s Office Approve State contracts >$50, 000 (State Finance Law) Review](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-6.jpg)
Role of the Comptroller’s Office Approve State contracts >$50, 000 (State Finance Law) Review State agency’s processes Independently review of vendor Approve/Non-approve #
![Vendor Responsibility Factors Financial organizational capacity Legal authority to do business Integrity Past Vendor Responsibility Factors Financial & organizational capacity Legal authority to do business Integrity Past](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-7.jpg)
Vendor Responsibility Factors Financial & organizational capacity Legal authority to do business Integrity Past performance #
![How to Check Your Organization Vendor Responsibility Questionnaire Internet resources www osc state ny How to Check Your Organization Vendor Responsibility Questionnaire Internet resources www. osc. state. ny.](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-8.jpg)
How to Check Your Organization Vendor Responsibility Questionnaire Internet resources www. osc. state. ny. us/vendrep #
![Where to Look Google It http www google comadvancedsearch Where to Look? Google It… http: //www. google. com/advanced_search #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-9.jpg)
Where to Look? Google It… http: //www. google. com/advanced_search #
![NY State Tax Warrant http appsext 8 dos state ny usstwarrantspublicstsearch NY State Tax Warrant http: //appsext 8. dos. state. ny. us/stwarrants_public/st_search #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-10.jpg)
NY State Tax Warrant http: //appsext 8. dos. state. ny. us/stwarrants_public/st_search #
![Better Business Bureau http www bbb orgusCharityReviews Better Business Bureau http: //www. bbb. org/us/Charity-Reviews/ #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-11.jpg)
Better Business Bureau http: //www. bbb. org/us/Charity-Reviews/ #
![Workers Compensation Insurance Disability Benefit Coverage http www wcb state ny uscontentebizicempcovsearch icempcovsearchoverview Workers’ Compensation Insurance & Disability Benefit Coverage http: //www. wcb. state. ny. us/content/ebiz/icempcovsearch/ icempcovsearch_overview.](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-12.jpg)
Workers’ Compensation Insurance & Disability Benefit Coverage http: //www. wcb. state. ny. us/content/ebiz/icempcovsearch/ icempcovsearch_overview. jsp #
![Federal Debarment Excluded Parties List System http www epls gov Federal Debarment Excluded Parties List System http: //www. epls. gov/ #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-13.jpg)
Federal Debarment Excluded Parties List System http: //www. epls. gov/ #
![Securities Exchange Commission http www sec govedgarsearchedgarcompanyse arch html Securities Exchange Commission http: //www. sec. gov/edgar/searchedgar/companyse arch. html #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-14.jpg)
Securities Exchange Commission http: //www. sec. gov/edgar/searchedgar/companyse arch. html #
![Dept of Labor Workers Compensation Debarments https dbr labor state ny usEDListsearch Page Dept of Labor & Workers’ Compensation Debarments https: //dbr. labor. state. ny. us/EDList/search. Page.](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-15.jpg)
Dept of Labor & Workers’ Compensation Debarments https: //dbr. labor. state. ny. us/EDList/search. Page. do #
![Vendor Website Vendor Website #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-16.jpg)
Vendor Website #
![Prior Contracting References Open Book New York http www openbooknewyork com Prior Contracting References Open Book New York http: //www. openbooknewyork. com/ #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-17.jpg)
Prior Contracting References Open Book New York http: //www. openbooknewyork. com/ #
![New Questionnaire New Questionnaire #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-18.jpg)
New Questionnaire #
![WHATs the biggest change Vendor will select scope of disclosure Legal Business Entity WHAT’s the biggest change? Vendor will select scope of disclosure # Legal Business Entity;](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-19.jpg)
WHAT’s the biggest change? Vendor will select scope of disclosure # Legal Business Entity; or Organizational Unit within and operating under the authority of the Legal Business Entity
![New Terms Legal Business Entity Reporting Entity Organizational Unit Associated Entity New Terms Legal Business Entity Reporting Entity Organizational Unit Associated Entity #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-20.jpg)
New Terms Legal Business Entity Reporting Entity Organizational Unit Associated Entity #
![Legal Business Entity LBE Must have an IRS assigned Federal Tax Identification Number TIN Legal Business Entity (LBE) Must have an IRS assigned Federal Tax Identification Number (TIN)](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-21.jpg)
Legal Business Entity (LBE) Must have an IRS assigned Federal Tax Identification Number (TIN) Sole Proprietor – may use Social Security Number #
![Reporting Entity RE A Legal Business Entity Or An Organizational Unit of the Reporting Entity (RE) A Legal Business Entity Or # An Organizational Unit of the](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-22.jpg)
Reporting Entity (RE) A Legal Business Entity Or # An Organizational Unit of the larger LBE
![Organizational Unit MUST Be an established unit within and operating under authority of LBE Organizational Unit MUST Be an established unit within and operating under authority of LBE](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-23.jpg)
Organizational Unit MUST Be an established unit within and operating under authority of LBE Have a designated manager or management team Have primary responsibility for fulfilling contract terms Use Legal Business Entity’s TIN #
![Associated Entity Any entity the Reporting Entity controls or is controlled by Not sibling Associated Entity Any entity the Reporting Entity controls or is controlled by Not “sibling](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-24.jpg)
Associated Entity Any entity the Reporting Entity controls or is controlled by Not “sibling organizations” unless direct relationship with or impact on the Reporting Entity Replaces “Affiliates” #
![Legal Business Entity is RE NOKIA SIEMENS NETWORKS SIEMENS CORPORATION SIEMENS MEDICAL SOLUTIONS Legal Business Entity is RE NOKIA SIEMENS NETWORKS SIEMENS CORPORATION SIEMENS MEDICAL SOLUTIONS #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-25.jpg)
Legal Business Entity is RE NOKIA SIEMENS NETWORKS SIEMENS CORPORATION SIEMENS MEDICAL SOLUTIONS # SIEMENS BUILDING SOLUTIONS
![Organizational Unit is RE GENERAL ELECTRIC HOME BUSINESS SOLUTIONS GE INTELLIGENT PLATFORMS GE Organizational Unit is RE GENERAL ELECTRIC HOME & BUSINESS SOLUTIONS GE INTELLIGENT PLATFORMS GE](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-26.jpg)
Organizational Unit is RE GENERAL ELECTRIC HOME & BUSINESS SOLUTIONS GE INTELLIGENT PLATFORMS GE APPLIANCE DIVISION HOTPOINT # GE CAPITAL
![Highlights of Changes Informational cover sheet Revised Definitions Questions removedaddedrevised Contract History Affiliates Highlights of Changes Informational cover sheet Revised Definitions Questions removed/added/revised # Contract History Affiliates](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-27.jpg)
Highlights of Changes Informational cover sheet Revised Definitions Questions removed/added/revised # Contract History Affiliates & Joint Ventures
![Section IX New section for Associated Entities Replaces Affiliates If Reporting as LBE complete Section IX New section for Associated Entities (Replaces Affiliates) If Reporting as LBE, complete](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-28.jpg)
Section IX New section for Associated Entities (Replaces Affiliates) If Reporting as LBE, complete only if has Associated Entities If Reporting as Organizational Unit, must complete section for Associated Entities #
![Impact on Vend Rep System New Instructions If starting new questionnaire responses are not Impact on Vend. Rep System New Instructions If starting new questionnaire, responses are not](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-29.jpg)
Impact on Vend. Rep System New Instructions If starting new questionnaire, responses are not copied for any questions having changes If vendor is editing, continue and certify current version #
![Vend Rep System Whats in it for Me http www osc state ny Vend. Rep System - What’s in it for Me? http: //www. osc. state. ny.](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-30.jpg)
Vend. Rep System - What’s in it for Me? http: //www. osc. state. ny. us/vendrep/index. htm q File Vendor Responsibility Questionnaire online # See checklist View your contract data & status
![OSC Help Desk For Your Use www osc state ny us 518 408 OSC Help Desk – For Your Use www. osc. state. ny. us 518 -408](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-31.jpg)
OSC Help Desk – For Your Use www. osc. state. ny. us 518 -408 -4672 866 -370 -4672 helpdesk@osc. state. ny. us #
![Questions Thank You Questions ? ? Thank You !! #](https://slidetodoc.com/presentation_image_h2/69f4d025d8b6b01014d4fe8e58933521/image-32.jpg)
Questions ? ? Thank You !! #
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