NEW YORK STATE DEPARTMENT OF TRANSPORTATION Region 8

NEW YORK STATE DEPARTMENT OF TRANSPORTATION Region 8 Bundled Bridges (Orange County) PIN 8 BOW. 0 E, Contract No. D 900029 Draft Request for Proposals Informational Meeting March 20, 2015

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Rules of Contact 2 Catherine Traina Attn: Region 8 Bundled Bridges (Orange County) Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6 th Floor Albany, New York 12232 Catherine. Traina@dot. ny. gov

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Agenda 3 Project Overview Department’s Goals & Project Requirements Scope of Work Status of ROW and Utilities General Contract Information Alternative Technical Concepts Procurement Schedule One-on-One Meetings RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) General Location 4

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) General Location – Bridge Replacement 5

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) General Location – Bridge Replacement 6

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) General Location – Bridge Replacement 7

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) General Location – Bridge Replacement 8

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) General Location – Bridge Replacement 9

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) General Location – Bridge Replacement 10

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) General Location – Bridge Replacement 11

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Goals 12 Replace six bridges and one double box culvert in Orange County Reconstruct highway approaches to the new structures Ensure the safety of the traveling public Ensure coordination with all utility owners, third parties, and the surrounding residential communities Ensure a long-service life for all Project elements to satisfy long term preservation goals Ensure compliance with the Project’s environmental commitments and conditions

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Goals (continued) 13 Maximize the benefit of the public investment in the Project by: Providing cost-effective solutions that maximize value over the lifespan of the bridges Sequencing construction to minimize effects on vehicular traffic operations Reducing future maintenance requirements Minimizing effects of construction on residential neighborhoods and business communities Minimizing impacts on the environment Deliver an environmentally compliant Project safely, on schedule and within budget Provide Best Value to the Department

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) General Scope of Work 14 Full Bridge Replacement of six bridges (BINs 1026670, 1026750, 1014470, 1026770, 1035330, 1024960) Removal of the existing substructures and superstructures Replacement of the existing bridges including new foundations, substructures, superstructures and approach slabs Reconstruction of approach roadway necessary to connect existing roadways to the new bridges Full Replacement of one double box culvert (BIN 1040970), as well as reconstruction of roadway as needed Development of a WZTC plan for each site Coordination with Utility Owners and/or preservation of existing utilities

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) General Scope of Work (continued) 15 Potential remediation and disposal of asbestos and/or lead containing materials Fabrication and installation of new guide railing and bridge railing Adherence to existing environmental constraints: Threatened and endangered species Wetlands NYSDEC in-stream work date restrictions Date restrictions for tree removal due to Northern Long-eared and/or Indiana Bats Invasive plant species control Erosion and Sedimentation Control (SPDES)

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Right-of-Way 16 The Department owns all Right-of-Way needed for the Project. Fee Acquisition has been acquired for: BIN 1026670 (Route 52 over Dwaar Kill) BIN 1026750 (Route 52 over Tin Brook) BIN 1014470 (Route 17 K over Shawangunk Kill) BIN 1026770 (Route 52 over Quassaic Creek) BIN 1040970 (Route 211 over Unnamed Stream) BIN 1035330 (Route 97 over Shingle Kill) Acquisition maps are provided in Part 7 – Engineering Data No additional Right-of-Way acquisitions or temporary easements are anticipated to be required for this Project

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Utility Coordination – Existing Utilities 17 In accordance with Part 4 – Utility Requirements, the Design-Builder is responsible for: Verifying utility facility locations Identifying and resolving any conflicts not yet documented Coordinating with utility owners for utility relocations Providing stakeout and final layout of utility relocations Protecting existing utilities Cost to repair damages to utilities caused by the Design-Builder Informing the Department of all meetings and correspondence with utility owners

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Utility Coordination – Existing Utilities – Roadmap 18 Three types of Utility Work to be discussed: Party Responsible for Utility Work is Pending Relocations to be performed by Others Relocations to be performed by the Design Builder

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Utility Coordination – Existing Utilities – Roadmap 19 Party Responsible for Utility Work is Pending

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 20 Utility Coordination – Existing Utilities – Responsible Party Pending BIN 1014470 –Town of Wallkill, Route 17 K over Shawangunk Kill There is a 6 -inch conduit located on the bridge, and underground conduits located along the south side of the bridge, that carry what is believed to be communications lines. The ownership of the conduit and lines, and planned disposition, will be included in the Final RFP or by Addendum.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Utility Coordination – Existing Utilities – Roadmap 21 Relocations to be Performed by Others

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 22 Utility Coordination – Existing Utilities – Relocations by Others BIN 1026670 –Town of Crawford, Route 52 over Dwaar Kill NYSEG Install new utility poles, located along the south side of Route 52, and relocate existing overhead lines to them. NYSEG anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan. Time Warner Cable Relocate existing overhead lines, located along the south side of Route 52, to the new poles set by NYSEG. Time Warner Cable anticipates four (4) weeks to perform its work after NYSEG completes its work.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 23 Utility Coordination – Existing Utilities – Relocations by Others BIN 1026670 –Town of Crawford, Route 52 over Dwaar Kill (cont’d) Lightower Relocate existing overhead lines, located along the south side of Route 52, to the new poles set by NYSEG. Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work. Frontier Communications Relocate existing overhead lines, located along the south side of Route 52, to the new poles set by NYSEG. Frontier Communications anticipates two (2) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 24 Utility Coordination – Existing Utilities – Relocations by Others BIN 1026750 –Town of Montgomery, Route 52 over Tin Brook Central Hudson Gas & Electric Install new utility poles, located along the north side of Route 52, and relocate existing overhead lines to them. Central Hudson Gas & Electric anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan. Time Warner Cable Relocate existing overhead lines, located along the north side of Route 52, to the new poles set by Central Hudson Gas & Electric. Time Warner Cable anticipates four (4) weeks to perform its work after Central Hudson Gas & Electric completes its work.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 25 Utility Coordination – Existing Utilities – Relocations by Others BIN 1026750 –Town of Montgomery, Route 52 over Tin Brook (cont’d) Lightower Relocate existing overhead lines, located along the north side of Route 52, to the new poles set by Central Hudson Gas & Electric. Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work. Frontier Communications Relocate existing overhead lines, located along the north side of Route 52, to the new poles set by Central Hudson Gas & Electric. Frontier anticipates four (4) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 26 Utility Coordination – Existing Utilities – Relocations by Others BIN 1014470 –Town of Wallkill, Route 17 K over Shawangunk Kill Orange and Rockland Utilities, Inc. Install new utility poles, located along the north side of Route 17 K, and relocate existing overhead lines to them. Relocate existing lighting bracket and luminaire currently located in the northwest quadrant of the intersection with Stone Schoolhouse Road. Orange and Rockland Utilities anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 27 Utility Coordination – Existing Utilities – Relocations by Others BIN 1014470 –Town of Wallkill, Route 17 K over Shawangunk Kill (cont’d) Time Warner Cable Relocate existing overhead lines, located along the north side of Route 17 K, to the new poles set by Orange and Rockland Utilities. Time Warner Cable anticipates four (4) weeks to perform its work after Orange and Rockland Utilities completes its work. Lightower Relocate existing overhead lines, located along the north side of Route 17 K, to the new poles set by Orange and Rockland Utilities. Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 28 Utility Coordination – Existing Utilities – Relocations by Others BIN 1014470 –Town of Wallkill, Route 17 K over Shawangunk Kill (cont’d) Frontier Communications Relocate existing overhead lines, located along the north side of Route 17 K, to the new poles set by Orange and Rockland Utilities. Frontier Communications anticipates two (2) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 29 Utility Coordination – Existing Utilities – Relocations by Others BIN 1026770 –Town of Newburgh, Route 52 over Quassaic Creek Central Hudson Gas & Electric Install new utility poles, located along the north side of Route 52, and relocate existing overhead lines to them. Relocate two (2) existing lighting brackets and luminaires: In the northwest quadrant of the intersection with Winona Avenue Approximately 180 feet north of the intersection with Winona Avenue. Central Hudson Gas & Electric anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 30 Utility Coordination – Existing Utilities – Relocations by Others BIN 1026770 –Town of Newburgh, Route 52 over Quassaic Creek (cont’d) Time Warner Cable Relocate existing overhead lines, located along the north side of Route 52, to the new poles set by Central Hudson Gas & Electric. Time Warner Cable anticipates four (4) weeks to perform its work after Central Hudson Gas & Electric completes its work. Lightower Relocate existing overhead lines, located along the north side of Route 52, to the new poles set by Central Hudson Gas & Electric. Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 31 Utility Coordination – Existing Utilities – Relocations by Others BIN 1026770 –Town of Newburgh, Route 52 over Quassaic Creek (cont’d) Verizon Relocate existing overhead lines, located along the north side of Route 52, to the new poles set by Central Hudson Gas & Electric. Verizon anticipates four (4) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 32 Utility Coordination – Existing Utilities – Relocations by Others BIN 1040970 –Town of Wallkill, Route 211 over Unnamed Stream Orange and Rockland Utilities, Inc. Install new utility poles, located along the south side of Route 211, and relocate existing overhead lines to them. Orange and Rockland Utilities anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan. Time Warner Cable Relocate existing overhead lines, located along the south side of Route 211, to the new poles set by Orange and Rockland Utilities. Time Warner Cable anticipates four (4) weeks to perform its work after Orange and Rockland Utilities completes its work.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 33 Utility Coordination – Existing Utilities – Relocations by Others BIN 1040970 –Town of Wallkill, Route 211 over Unnamed Stream (cont’d) Lightower Relocate existing overhead lines, located along the south side of Route 211, to the new poles set by Orange and Rockland Utilities. Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work. Frontier Communications Relocate existing overhead lines, located along the south side of Route 211, to the new poles set by Orange and Rockland Utilities. Frontier Communications anticipates two (2) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 34 Utility Coordination – Existing Utilities – Relocations by Others BIN 1035330 –Town of Deerpark, Route 97 over Shingle Kill Orange and Rockland Utilities, Inc. Install new utility poles, located along the east side of Route 97, and relocate existing overhead lines to them. Relocate existing lighting bracket and luminaire currently located on the west side of Route 97 across from Bolton Basin Road. Orange and Rockland Utilities anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan. Time Warner Cable Relocate existing overhead lines, located along the east side of Route 97, to the new poles set by Orange and Rockland Utilities.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 35 Utility Coordination – Existing Utilities – Relocations by Others BIN 1035330 –Town of Deerpark, Route 97 over Shingle Kill (cont’d) Lightower Relocate existing overhead lines, located along the east side of Route 97, to the new poles set by Orange and Rockland Utilities. Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work. Frontier Communications Relocate existing overhead lines, located along the east side of Route 97, to the new poles set by Orange and Rockland Utilities. Frontier Communications anticipates two (2) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 36 Utility Coordination – Existing Utilities – Relocations by Others BIN 1024960 –Town of Deerpark, Route 42 over Shingle Kill Orange and Rockland Utilities, Inc. Install new utility poles, located along the west side of Route 42, and relocate existing overhead lines to them. Orange and Rockland Utilities anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan. Time Warner Cable Relocate existing overhead lines, located along the west side of Route 42, to the new poles set by Orange and Rockland Utilities. Time Warner Cable anticipates four (4) weeks to perform its work after Orange and Rockland Utilities completes its work.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 37 Utility Coordination – Existing Utilities – Relocations by Others BIN 1024960 –Town of Deerpark, Route 42 over Shingle Kill (cont’d) Lightower Relocate existing overhead lines, located along the west side of Route 42, to the new poles set by Orange and Rockland Utilities. Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work. Frontier Communications Relocate existing overhead lines, located along the west side of Route 42, to the new poles set by Orange and Rockland Utilities. Frontier Communications anticipates two (2) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Utility Coordination – Existing Utilities – Roadmap 38 Relocations to be performed by Design Builder

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Utility Coordination – Existing Utilities – Relocations by DB 39 BIN 1026770 – Town of Newburgh, Route 52 over Quassaic Creek Town of Newburgh (Sanitary) An existing 18” Town of Newburgh sanitary sewer main is buried under the Quassaic Creek upstream from the bridge. Design-Builder shall be responsible for all work related to any necessary relocations or temporary support of the existing sanitary force main due to bridge replacement. Design-Builder shall be aware that the force main must remain in service at all times. The Town of Newburgh requires 5 work days to review the temporary work details and 15 work days to review the permanent sewer replacement details prepared by the Design-Builder.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Utility Coordination – Existing Utilities – Relocations by DB 40 BIN 1026770 –Town of Newburgh, Route 52 over Quassaic Creek(cont’d) Town of Newburgh (Water) A 12” Town of Newburgh water main is located on the east side of Route 52 and the Quassaic Creek and crosses the creek on the out of service bridge north of BIN 1026770. Design-Builder shall be responsible for all work related to any necessary relocations or temporary support of the existing water main due to bridge replacement. Design-Builder shall be aware that the water main must remain in service at all times. The Town of Newburgh requires 5 work days to review the temporary work details and 15 work days to review the permanent sewer replacement details prepared by the

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Utility Coordination – Existing Utilities – Relocations by DB 41 BIN 1040970 –Town of Wallkill, Route 211 over Unnamed Stream Valley View Mobile Home Parks Associates LLC (Sanitary) An existing 6” sanitary sewer main is located in the embankment between the top of the existing box culvert and the bottom of the subbase. Design-Builder shall be responsible for all work related to any necessary relocation or temporary support of the existing sanitary force main due to bridge replacement. The force main must remain in service at all times. The Valley View Mobile Home Parks Associates LLC requires 5 work days to review the temporary work details and 15 work days to review the permanent sewer replacement details prepared by the Design-Builder.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Utility Coordination – Existing Utilities – Relocations by DB 42 BIN 1026670 – Town of Crawford, Route 52 over Dwaar Kill No relocations by the Design-Builder are anticipated at this time. BIN 1026750 – Town of Montgomery, Route 52 over Tin Brook No relocations by the Design-Builder are anticipated at this time. BIN 1014470– Town of Wallkill, Route 17 K over Shawangunk Kill No relocations by the Design-Builder are anticipated at this time (with the possible exception of the undetermined telecommunications line). BIN 1035330 – Town of Deerpark, Route 97 over Shingle Kill No relocations by the Design-Builder are anticipated at this time. BIN 1014960– Town of Deerpark, Route 42 over Shingle Kill No relocations by the Design-Builder are anticipated at this time.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Utility Coordination 43 Three Way Coordination – Design-Builder, Utility Co. & Department: Coordination meeting will be held between the Department, all short-listed firms, and the utility companies before or shortly after issuance of the Final RFP. Design-Builder Responsibilities: The Design-Builder is expected to coordinate with any and all affected utility owners and the Department to negotiate and execute 3 -Party Final Utility Work Agreements. The Design-Builder is responsible for participating in the negotiations and coordinating the work schedules. Status of Preliminary Utility Work Agreements: Signed Preliminary Utility Work Agreements will be included in the Final RFP.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) 44 General Contract Information

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Contract Information 45 Lump Sum Design-Build Contract Best Value Selection Process (50% Price, 50% Quality) Project Completion Date shall be the earlier of: October 1, 2017 or The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix E) Liquidated Damages will be imposed for not meeting the Project Completion date and for Impacts to Traffic in excess of the number of calendar days indicated on Form SCD. An Early Completion Bonus will be awarded if Project Completion is achieved ahead of the Project Completion Date. Escrow Submission of Bid Documents is required for the successful proposer.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Contract Information 46 There is a Schedule of Prices and a Work Payment Schedule provided in the RFP. Schedule of Prices (Form SP) Construction Work associated with 7 individual BINS Design Services Construction Inspection Services Quality Control Services (Material Testing) Force Account Work (amount provided by the Department) Site Mobilization - % of Construction + Force Account (4% max) Work Payment Schedule (Form WPS) Breakdown of construction work items Input by Proposer (100% max)

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Contract Information (continued) 47 Stipend to Unsuccessful Proposers (50% of Qualified Costs, $65 K max. ) Must satisfy criteria in ITP General Instructions: Pass all Pass/Fail Factors Achieve at least 60 points on Quality Factors Proposal must be competitive and reasonable Proposal was not selected by the Department as providing the Best Value There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal of 11% Environmental and construction related permits by Design. Builder

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) ATCs 48 Alternative Technical Concepts (ATCs) are proposals from the Proposers to design and construct the Project in a manner that is different from the Contract Requirements and which: are submitted to the Department for review, consideration and approval prior to Proposal submittal have significant savings in time, and/or reduction of traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters offer, in the Department’s judgment, an equal or superior Project

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) ATCs (continued) 49 Proposers may submit on a confidential basis any number of ATCs for the Department’s approval using Form ATC. The proposed end product of each ATC must, in the Department’s judgment, be equal to or better than the Work product described in the Contract Documents. The Department may provide ‘Conditional Approval’ of an ATC. The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Anticipated Procurement Schedule 50 Activity Due Date Draft RFP Informational Meeting March 20, 2015 Final RFP to Shortlisted Firms March 31, 2015 Date Proposers may start submitting ATCs for review Proposal period one-on-one meetings with all Proposers, specific dates to be determined. Final date for Proposers to submit ATC’s for review April 1, 2015 to April 24, 2015 Final date for requests for changes to Proposer’s organization and personnel April 30, 2015 Final date for Department’s responses to ATCs submitted for review April 30, 2015 Final date for receipt of Proposer questions May 6, 2015 Final Date for proposers to respond to conditional approval of ATC’s May 8, 2015 Issue Date for Final Addendum and/or answers to Proposer questions May 12, 2015 Proposal Due May 29, 2015 Post Proposal meetings (if required) TBD Selection of Best Value June 2015 Contract Award July 2015 Notice to Proceed July 2015

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) One-On-One Meetings 51 If One-On-One Meetings are held, at least one meeting will be offered to each Proposer. The Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the project. The Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs. Additional One-on-One Meetings may be held if required to review ATCs, or if the Department believes it is warranted.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Request for Proposals (RFP) Documents 52 RFP Documents: Instructions to Proposers Part 1: Part 2: Part 3: Part 4: Part 5: Part 6: Part 7: Part 8: Part 9: Part 10: D-B Agreement General Provisions, Section DB 100 and Appendices Project Requirements (Scope of Work) Utility Requirements Special Provisions RFP Plans (Directive and Indicative) Engineering Data Special Specifications (Including New DB Specifications) The Design-Builder’s Proposal RFP Addenda (If Any) Reference Documents: On Department’s website (Not Part of the Contract Documents)

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Request for Proposals (RFP) Documents (Continued) 53 RFP Documents: Instructions to Proposers • General Instructions • Appendix A – Project Information • Appendix B – Administrative Submittal Requirements • Appendix C – Technical Submittal Requirements • Appendix D – Price Proposal Submittal Requirements • Appendix E – Forms • Appendix F – Conflicts of Interest Policy • Appendix G – Abbreviations and Definitions

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Quality Control (QC) 54 Quality Control is the Design-Builder’s responsibility. The Design-Builder shall appoint a QC Manager responsible for QC Plans for both Design and Construction. Design QC shall be the Design-Builder’s responsibility and shall be performed in accordance with the QC Plan. Construction Inspection shall be performed by an Independent Engineering Firm (hired by the Design-Builder). Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory (hired by the Design-Builder). The Materials Testing Firm shall report to the Construction Inspection Firm. Offsite Plant Quality Control shall be performed by the Department.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Quality Assurance (QA) 55 Design and Construction Quality Assurance is the Department’s responsibility. The Department may perform QA on any of the Design. Builder’s design and construction activities. The Department will utilize an independent consultant to perform QA of the Design-Builder’s designs. Construction QA will be performed by Department staff. Offsite plant Quality Assurance will be performed by the Department. RFP Part 2 describes in detail the Department’s QA role for the Project.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) RFP Evaluation and Selection 56 Pass/Fail Evaluation Factors Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance) Quality Evaluation Factors (50%) Key Personnel (30 points) Management Approach (25 points) Overall Design-Build Team Organization (7 points) Design Management Plan (5 points) Construction Management Plan (6 points) Quality Control Plan (7 points) Technical Solutions (35 points) Design Approach (10 points) Construction Approach (10 points) Initial Baseline Schedule (15 points) Project Support (5 points) Proposal Format(5 points) Price (50%) Design-Builder must obtain a minimum score of 60 points on Quality Evaluation factors

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Additional Information – Submission Guidelines 57 All proposals must be self-contained: • Proposals should not have links to external web sites. • Proposals should contain all information needed for evaluation. Do not “assume the Department knows” your firm and it’s experience/qualifications.

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Additional Information – Submission Guidelines 58 Submit ALL Forms required: Do not alter any Form unless indicated on the Form. Do not add any appendices or attachments to the Forms. Do not include photographs or illustrations unless specifically indicated. Do not submit the following with Proposal: Form SA (Stipend Agreement) => 20 Days after Proposal Due Date Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond))

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Additional Information 59 Responses to Proposer Questions will be posted on the Department’s Project Web Site. Reference Documents are Posted on the Department’s Project Web Site: https: //www. dot. ny. gov/main/business-center/designbuildproject 15 Reference Documents include: Final Design Approval Reports Bridge Inspection Reports Record Plans of Roadways and Structures within the Project Limits Asbestos Assessment Reports Subsurface Exploration Boring Logs Potentially others (To be Determined)

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Rules of Contact 60 Catherine Traina Attn: Region 8 Bundled Bridges (Orange County) Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6 th Floor Albany, New York 12232 Catherine. Traina@dot. ny. gov

Region 8 Bundled Bridges (Orange County) Design-Build Project (PIN 8 BOW. 0 E; D 900029) Question and Answer 61 Questions ?