NEW YORK STATE DEPARTMENT OF TRANSPORTATION Region 1

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NEW YORK STATE DEPARTMENT OF TRANSPORTATION Region 1 Bundled Bridges Design-Build Project (PIN 1

NEW YORK STATE DEPARTMENT OF TRANSPORTATION Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Saratoga, Warren, and Washington Counties Draft Request for Proposals Informational Summary March 25, 2015 1

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Procurement

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Procurement Contact 2 Peter Russell Attn: Region 1 Bundled Bridges Design-Build Project Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6 th Floor Albany, New York 12232 Peter. Russell@dot. ny. gov

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) 3

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) 3 Project Overview Department’s Goals & Project Requirements Scope of Work Status of: ROW and Utilities General Contract Information Alternative Technical Concepts Procurement Schedule One-on-One Meetings RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General Location 4 Saratoga County Warren County Route 9 (southbound) over the Kayaderosseras Creek Route 9 N over the Kayaderosseras Creek Route 28 over the Hudson River Washington County Route 4 over the Glens Falls Feeder Canal Route 196 over the Glens Falls Feeder Canal

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General Location 5

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General Location 6 US Route 9 over the Kayaderosseras Creek RM 9 1509 1157 BIN 1 -00564 -1 SH 611; Malta – Saratoga Town of Malta, Saratoga County Length - 108 ft.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General Location 7 NYS Route 9 N over the Kayaderosseras Creek RM 9 N 1501 2068 BIN 1 -00669 -0 SH 340; Saratoga - Corinth Town of Greenfield, Saratoga County Length - 24 ft.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General Location 8

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General Location 9 NYS Route 28 over the Hudson River RM 28 1710 1163 BIN 1 -02037 -0 SH 8485; Glen - Wevertown Town of Thurman, Warren County Length - 360 ft.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General Location 10

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General Location 11 US Route 4 over the Feeder Canal RM 4 1802 1134 BIN 4 -00108 -0 SH 1080; Main Street Village of Hudson Falls, Washington County Length - 33 ft.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General Location 12 NYS Route 196 over the Glens Falls Feeder Canal RM 196 1801 1004 BIN 4 -03980 -0 SH 9312 Village of Hudson Falls, Washington County Length - 34 ft.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Goals

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Goals 13 Replace five Bridges in Region 1 Ensure the safety of the traveling public Ensure coordination with all utility owners, third parties, and the surrounding residential communities Ensure a long-service life for all Project elements to satisfy long term preservation goals Ensure compliance with the Project’s environmental commitments and conditions Deliver environmentally compliant Project safely, on schedule and within budget

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Goals

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Goals 14 Maximize the benefit of the public investment for the Project by Providing cost-effective solutions that maximize value over the lifespan of the Bridges; Sequencing construction to minimize effects on vehicular traffic operations; Reducing future maintenance requirements; Minimizing effects of construction on residential neighborhoods and business communities; Minimize impacts on the environment. Provide Best Value to the Department

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General Scope of Work 15 Full replacement of five new bridges in Saratoga, Warren, and Washington Counties, including… Removal of existing substructures and superstructures Necessary approach roadway reconstruction

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General Scope of Work (Continued) 16 General Work Associated with all BINS: Develop a WZTC plan for each site Design and construct updated drainage systems for each site Fabrication and installation of new guide rail and bridge rail Coordination with and/or preservation of existing utilities Remediation and disposal of any asbestos containing materials

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) General Scope of Work (Continued) 17 Water Quality protection Comply with existing environmental constraints Threatened and endangered species Wetlands NYSDEC in-stream work date restrictions Date restrictions for tree removal (Northern Long-ear Bat, Indiana Bat) Invasive plant species control Erosion and Sediment Control and SPDES Limitations on Work Area(s)

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Right-of-Way

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Right-of-Way 18 The Department owns all Right-of-Way needed for the Project No Temporary easements have been acquired for: BIN 4039800 (Route 196 over the Glens Falls Feeder Canal) Acquisition maps provided in Part 7 – Engineering Data Work associated with BIN 4001080 (Route 4 over the GFFC) and BIN 4039800 (Route 196 over the GFFC) can occur within the Canal Authority’s Blue Lines with a Work Permit additional Right-of-Way acquisitions or temporary easements are anticipated to be required for this project.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility Coordination – Existing Utilities 19 In accordance with Part 4 – Utility Requirements, Design. Builder is responsible for: Verifying utility facility locations; Identifying & resolving any conflicts not yet documented; Coordinating with utility owners for utility relocations; Providing stakeout and final layout of utility relocations; Protecting existing utilities; Cost to repair damages to utilities caused by Design-Builder; Informing the Department of all meetings/correspondence with utility owners.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility Coordination – Existing Utilities 20 Types of Utility Work to be discussed: Relocations to be performed by Others, and Relocations to be performed by the Design-Builder

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility Coordination – Existing Utilities 21 Relocations to be Performed by Others

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility Coordination – Existing Utilities 22 No utility relocations are anticipated in connection with: BIN 1005641 – Route 9 over the Kayaderosseras Creek BIN 1020370 – Route 28 over the Hudson River BIN 4001080 – Route 4 over the Glens Falls Feeder Canal

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility Coordination – Existing Utilities 23 BIN 1006690 – Route 9 N over the Kayaderosseras Creek: Verizon and Time Warner Cable Utility relocation not anticipated. National Grid Electric National Grid shall temporarily relocate overhead lines and other facilities. Approximate timeframe for this work is 8 weeks after agreement on a utility relocation plan.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility Coordination – Existing Utilities 24 BIN 4039800 – Route 196 over the Glens Falls Feeder Canal: Verizon and Time Warner Cable Utility relocation not anticipated. National Grid Electric National Grid shall temporarily relocate overhead lines and other facilities. Approximate timeframe for this work is 8 weeks after agreement on an utility relocation plan. National Grid Gas DB shall coordinate with NG for the removal of an abandoned gas main on the existing structure

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility Coordination – Existing Utilities 25 Relocations to be Performed by the Design-Builder

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility Coordination – Existing Utilities 26 No utility relocations are anticipated in connection with: BIN 1005641 – Route 9 over the Kayaderosseras Creek BIN 1006690 – Route 9 N over the Kayaderosseras Creek BIN 1020370 – Route 28 over the Hudson River BIN 4001080 – Route 4 over the Glens Falls Feeder Canal* BIN 4039800 – Route 196 over the Glens Falls Feeder Canal* *Watermain under GFFC. If watermain becomes an issue, DB shall work with the Village of Hudson Falls. Route 4 – approximately 18’ north of structure Route 196 – approximately 10’ south of structure

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Utility Coordination - Relocation and/or Preservation of Existing Utilities 27 Three Way Coordination – DB, Utility & State Coordination meeting will be held between the Department, all short-listed firms, and the utility companies before or shortly after issuance of Final RFP. DB Responsibilities The Design-Builder is expected to coordinate with any and all affected utility owners and the Department to negotiate and execute 3 -party Final Utility Work Agreements. The Design. Builder is responsible for participating in the negotiations & coordinating the work schedules. Status of Preliminary Utility Work Agreements Signed Preliminary Utility Work Agreements will be provided in the Final RFP or Addenda.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) 28

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) 28 General Contract Information

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Contract

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Contract Information 29 Lump Sum Design-Build Contract; Best Value Selection Process (50% Price, 50% Quality); Project Completion Date shall be the earlier of: August 22, 2017; or The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix E) Liquidated Damages will be imposed for not meeting the Project Completion date and for Impacts to Traffic in excess of the number of calendar days indicated on Form SCD; Early Completion Bonus if Project Completion is achieved ahead of the Project Completion Date; Escrow Submission of Bid Documents is required for Successful Proposer.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Contract

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Contract Information 30 There is a Schedule of Prices and a Work Payment Schedule provided in the RFP; Schedule of Prices (Form SP) Construction (5 BINS) Design Construction Inspection Quality Control (Material Testing) Force Account Work (amount provided by Department) Mobilization - % of Construction + Force Account (4% max) Work Payment Schedule (Form WPS) Breakdown of construction work items Input by Proposer (100% max)

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Contract

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Contract Information 31 Stipend to Unsuccessful Proposers (50% of Qualified Costs, $55 K max. ); Must satisfy criteria in ITP General Instructions; Pass All Pass/Fail Factors Achieve at least 60 points on Quality Factors Proposal must be Competitive and Reasonable Proposal not Selected by Department as providing the Best Value There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal of 12% Environmental and Construction Related Permits by Design-Builder

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Alternative

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Alternative Technical Concepts 32 Alternate Technical Concepts (ATCs) are proposals from the Proposer to design and construct the Project in a manner that is different than the Contract Requirements and which: are submitted to the Department for review, consideration and approval prior to Proposal submittal; have significant savings in time, and/or reduction of traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters; in the Department’s judgment offers an equal or superior Project.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Alternative

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Alternative Technical Concepts 33 Proposers may submit, on a confidential basis, any number of ATCs, using Form ATC, for the Department’s approval; The proposed end product of each alternative must, in the Department’s judgment, be equal to or better than the Work product described in the Contract Documents; Department may provide ‘Conditional Approval’ of an ATC; The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Procurement

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Procurement Schedule 34 Activity Final RFP Released to Shortlisted Firms Date Proposers may start submitting ATCs for review Proposal period one-on-one meetings with all Proposers Due Date April 08, 2015 April 9, 2015 April 13 to May 06, 2015 Final date for requests for changes to Proposer’s organization and personnel May 13, 2015 Final date for Department’s responses to ATCs submitted for review May 13, 2015 Final date for receipts of Proposer questions May 20, 2015 Final date for Proposers to respond to conditional approval of ATC’s (if required) May 26, 2015 Issue Date for Final Addendum and/or answers to Proposer questions May 27, 2015 Proposals Due June 10, 2015 Post Proposal meetings (if required) TBD Selection of Best Value Proposal June, 2015 Limited Negotiations (if required) TBD Contract Award August, 2015 Notice to Proceed August, 2015

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) One-on-One

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) One-on-One Meetings 35 If One-On-One Meetings are held, at least one meeting will be offered to each Proposer; Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the project; Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs; Additional One-on-One Meetings may be held if required to review ATCs or if the Department believes it is warranted.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Request

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Request for Proposal (RFP) Documents 36 RFP Documents: Instructions to Proposers Part 1: D-B Agreement Part 2: General Provisions, Section DB 100 and Appendices Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions Part 6: RFP Plans Part 7: Engineering Data Part 8: Special Specifications (Including New DB Specifications) Part 9: The Design-Builder’s Proposal Part 10: RFP Addenda (If Any) Reference Documents: On Department’s web site (Not Part of

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Request

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Request for Proposal (RFP) Documents Cont. 37 RFP Documents: Instructions to Proposers • General Instructions • Appendix A – Project Information • Appendix B – Administrative Submittal Requirements • Appendix C – Technical Submittal Requirements • Appendix D – Price Proposal Submittal Requirements • Appendix E – Forms • Appendix F – Conflicts of Interest Policy • Appendix G – Abbreviations and Definitions

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Quality

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Quality Control 38 QC is Design-Builder’s Responsibility Design-Builder shall appoint a QC Manager responsible for QC Plan for both Design and Construction Design QC shall be the Design-Builder’s responsibility and shall be performed in accordance with the QC Plan Construction Inspection shall be performed by an Independent Engineering Firm (Hired by the Design-Builder) Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory (Hired by the Design-Builder) The Materials Testing Firm shall report to the Construction Inspection Firm Offsite Plant Quality Control shall be performed by the Department

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Quality

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Quality Assurance 39 Design and Construction QA is the Department’s Responsibility The Department may perform QA on any of the Design-Builder’s Design and Construction activities The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs Construction QA will be performed by Department staff Offsite Plant Quality Assurance will be performed by the Department RFP Part 2 describes in detail the Department’s QA role for the Project

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) RFP

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) RFP Evaluation and Selection 40 Pass/Fail Evaluation Factors Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance) Quality Evaluation Factors (50%) Key Personnel (30 points) Management Approach (25 points) Overall Design-Build Team Organization (7 points) Design Management Plan (5 points) Construction Management Plan (6 points) Quality Control Plan (7 points) Technical Solutions (35 points) Design Approach (10 points) Construction Approach (10 points) Initial Baseline Schedule (15 points) Project Support (5 points) Proposal Format(5 points) Price (50%) Design-Builder must obtain a minimum score of 60 points on Quality Evaluation factors

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Additional

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Additional Information – Submission Guidelines 41 All proposals must be self-contained. • Proposals should not have links to external web sites. • Proposals should contain all information needed for evaluation. Do not “assume the Department knows” your firm and it’s experience/qualifications.

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Additional

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Additional Information – Submission Guidelines 42 Submit ALL Forms required Do not alter any Form unless indicated on the Form. Do not add any appendices or attachments to the Forms. Do not include photographs or illustrations unless specifically indicated. Do not submit with Proposal: Form SA (Stipend Agreement) => 20 Days after Proposal Due Date Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond))

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Additional

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Additional Information (continued) 43 Reference Information which has been posted on the Project Web Site: Final Design Reports Record Plans Bridge Inspection Reports Geotechnical Investigations Asbestos Report Survey Data Hydraulic Section Report Fathometer Survey Existing Right-of-Way/Highway Boundaries

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Project

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Project Website & Questions 44 Link to Project Website: https: //www. dot. ny. gov/main/ business-center/designbuildproject 16 Questions: During the RFP stage, questions should be submitted in writing to the Department’s designated contact, who is listed in the RFP Appendix A, on slide 2 and the following slide. Responses to Proposer Questions will be posted on the Department’s Project Web Site

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Procurement

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Procurement Contact 45 Peter Russell Attn: Region 1 Bundled Bridges, Project Procurement Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6 th Floor Albany, New York 12232 Peter. Russell@dot. ny. gov

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Procurement

Region 1 Bundled Bridges Design-Build Project (PIN 1 BOW. 0 C, D 900028) Procurement Contact 46 Questions?