New Undergraduate Program Flow Chart for the Process

New Undergraduate Program Flow Chart for the Process of Developing a New Undergraduate Program at CUNY 1

Contents • • • New Undergraduate Program - General Overview Step 1: Letter of Intent Step 2: Letter of Intent to Proposal Step 3: Proposal Step 4: Proposal to CAPPR Step 5: CAPPR to NYSED Forms Needed For This Process Glossary of Acronyms Contact/Reference Information 2

New Undergraduate Program Overview Letter of Intent (Campus) OAA Review OAA Approval Governance Approval Proposal (OAA) Submit to CAPPR You may now advertise and enroll Students Letter of Intent (OAA) Governance Approval Sent to BOT For the next meeting Initial OAA Review. Circulates for 30 days Proposal (Campus) BOT Approval Program registered by NYSED OAA Approval Submit new courses to CUR for approval the next month after BOT approval Sent to NYSED 3

Step 1: Letter of Intent Purpose and Goals Need Letter of Intent Students Curriculum (Note if Master Plan or Charter Amendment is needed) Faculty Cost Assessment 4

Step 2: Letter of Intent to Proposal Letter of Intent Collate reviews and resubmit to EVC Submit to Faculty Governance At your college. Send LOI to the EVC of OAA with A copy to the Director of Program Review, Articulation And Transfer Include 2 PDF copies on 2 CD’s Following a preliminary review, it is sent to all the Presidents of the CUNY colleges. Circulates for 30 day review After you have approval from the EVC (in the form of a formal response) You may officially begin your proposal 5

Step 3: Proposal Purpose and Goals Need and Justification Include letters from potential employers if applicable or available Also include sample job postings Students Include copy of any survey Curriculum With attached Forms Course Content and Requirements With attached Syllabi for New and Revised courses and catalog description of old courses As well as Sample Program Scheduling Form Articulation Agreement Signed by representatives of both campuses Faculty With attached SED Faculty Assignment Form Plus applicable CV’s (max of 2 pages) Cost Assessment With attached Forms: Projected Expenditures for the Proposed Program Projected Revenue Related to for the Proposed Program Projected Capital Expenditures for the Proposed Program 6

Step 4: Proposal to CAPPR Submit to Faculty Governance at your college. Proposal Submit proposal to OAA Remember to keep the CAPPR deadline in mind. Send the proposal to OAA with time to receive suggested revisions and for you to make edits ready for CAPPR’s meeting OAA Approves Send 55 copies to CAPPR OAA requests changes Make the changes and Resubmit to OAA Include 2 PDF copies on 2 CD’s 7

Step 5: CAPPR to NYSED CAPPR considers proposal and gives Approval (3 -4 weeks later) Presented to the full Board of Trustees For their next meeting, which is approximately every two months (Check with OAA to see how far in advance you must send this in to be placed on the CAPPR Agenda) The SED reviews proposal (Can take two months or up to six months) SED may ask for clarification or additional information Your new program has been approved and registered! You may now advertise and enroll students. After the BOT approval. Proposal is sent to SED Submit new courses to CUR for approval the next month after BOT approval NYSED Approves, registers Program, Issues registration code and sends registration Letter 8

Forms Needed For This Process Need and Justification Include Letters from potential Employers if applicable or available Faculty Assignment Form Plus applicable CV’s (max of 2 pages) Curriculum With attached Forms Course Content and Requirements With attached Syllabi for New and Revised courses and catalog description of old courses As well as Sample Program Scheduling Form Cost Assessment Articulation Agreement With Appropriate Forms See Revised Faculty Handbook for the Preparation of New Academic Programs With attached Forms: Projected Expenditures for the Proposed Program Projected Revenue Related to for the Proposed Program Projected Capital Expenditures for the Proposed Program 9

Glossary of Acronyms APP BOT CAPPR CEO CUR EVC GAC HEGIS HEO IRP LOI NYSED OAA OCUE PVN SED Academic Program Planning Board of Trustees Committee on Academic Policy, Program, and Research Chief Executive Officer Chancellor’s University Report Executive Vice Chancellor Graduate Advisory Council Higher Educational General Information Survey Higher Executive Officer Inventory of Registered Programs Letter of Intent New York State Education Department (same as SED) Office of Academic Affairs Office of College and University Evaluation Personnel Vacancy Notice State Education Department (same as NYSED) 10

Contact/Reference Information • OAA – If you need to contact OAA: call (212) 794 -5544 or (212) 794 -5493; fax (212) 794 -5706; or email Ekaterina Sukhanova, the Director of Program Review, Articulation and Transfer, at Ekaterina. Sukhanova@mail. cuny. edu • NYSED – Most of the NYSED forms are in this set of appendices, however, the complete NYSED forms can be found at: www. highered. nysed. gov/ocue/home. html 11