New State Data Elements Reports and ESSA 19

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New State Data Elements, Reports, and ESSA 19 th Annual Colorado Student Information Systems

New State Data Elements, Reports, and ESSA 19 th Annual Colorado Student Information Systems Conference January 30 and 31, 2017

Presenters • Morgan Holmgren, Senior Data Analyst/Statistician holmgren_m@cde. state. co. us 303 -866 -6961

Presenters • Morgan Holmgren, Senior Data Analyst/Statistician [email protected] state. co. us 303 -866 -6961 • Jan Rose Petro, Director of Data Services [email protected] state. co. us 303 -866 -6838 1/30/2017 2

Agenda • 2016 -17 Collections • READ • Report Card March • School Discipline

Agenda • 2016 -17 Collections • READ • Report Card March • School Discipline and Attendance • Teacher Student Data Link • Special Education End of Year • SBDs • Student End of Year 1/30/2017 • 2017 -18 Changes • Where we stand with ESSA requirements • School Directory • Student Interchange • Student End of Year • Special Education Interchange 3

2016 -2017 Data Pipeline Collections Updates, Timelines, and Contacts

2016 -2017 Data Pipeline Collections Updates, Timelines, and Contacts

READ Collection • Open: April 3, 2017 • Deadline: June 16, 2017 • READ

READ Collection • Open: April 3, 2017 • Deadline: June 16, 2017 • READ Website with more information: • http: //www. cde. state. co. us/datapipeline/snap_read • Contact: Whitney Westgaard • [email protected] state. co. us • 303 -866 -6421 1/30/2017 5

Report Card March • Open: March 1, 2017 • Deadline: April 7, 2017 •

Report Card March • Open: March 1, 2017 • Deadline: April 7, 2017 • Website with more information • https: //www. cde. state. co. us/datapipeline/per_report-march • Contact: Dennis St. Hilaire • St. [email protected] state. co. us • 303 -866 -6840 1/30/2017 6

School Discipline and Attendance (SDA) • Opening in May • Due at the end

School Discipline and Attendance (SDA) • Opening in May • Due at the end of June • Information on the 2016 -2017 collection can be found: • http: //www. cde. state. co. us/datapipeline/schooldisciplineattendance • Contact: Annette Severson • [email protected] state. co. us • 303 -866 -6824 1/30/2017 7

Teacher Student Data Link (TSDL) • 2016 -17 Snapshot is opening this week •

Teacher Student Data Link (TSDL) • 2016 -17 Snapshot is opening this week • February 1, 2017 • Suggested Deadline: June 30, 2017 • Official Deadline: August 25, 2017 • There are other trainings at CSIS on TSDL being presented by Annette Severson • Monday – Session 2 in this room • Tuesday – Session 3 in this room • Contact: Annette Severson • [email protected] state. co. us • 303 -866 -6824 1/30/2017 8

Special Education End of Year • Tentative Change (must be approved by EDAC on

Special Education End of Year • Tentative Change (must be approved by EDAC on February 3 rd): • Change in process of how students receiving Coordinated Early Intervening Services (CEIS) are submitted to CDE • Adding a separate CEIS File • Only required to be uploaded by AUs who choose to use funds for CEIS (1 AU in the 16 -17 school year) • File will be added to the Special Education IEP Interchange • http: //www. cde. state. co. us/datapipeline/snap_sped-eoy • Contact: Lindsey Heitman • [email protected] state. co. us • 303 -866 -5759 1/30/2017 9

SBDs • SBDs Tentative Timeline Assessment Tentative SBD Review Window ACCESS for ELLs 03/13/17

SBDs • SBDs Tentative Timeline Assessment Tentative SBD Review Window ACCESS for ELLs 03/13/17 -03/24/17 CO PSAT 10/CO SAT* 05/15/17 -05/24/17 CMAS • Science/social studies • Co. Alt science/social studies • ELA/math (PARCC ) • CSLA 05/22/17 -06/01/17 DLM 06/19/17 -06/27/17 1/30/2017 10

SBDs • Trainings and Resources Resource Date Available/Scheduled 2016 -2017 SBD manual Friday 02/24/17

SBDs • Trainings and Resources Resource Date Available/Scheduled 2016 -2017 SBD manual Friday 02/24/17 COB SBD training webinars Tuesday Wednesday 03/07/17 03/08/17 1: 00 -2: 00 pm 9: 00 -10: 00 am Contact: Melissa Mincic • [email protected] state. co. us • 303 -866 -6281 1/30/2017 11

Student End of Year • 2016 -17 Student End of Year • Changes update

Student End of Year • 2016 -17 Student End of Year • Changes update the snapshot to reflect changes in the Student Interchange • Addition of new gifted fields and date of first enrollment in US • • Soft Open: February 16, 2017 Official Open: May 18, 2017 First Snapshot: June 1, 2017 Initial Process Close: September 14, 2017 • Contact: Duncan Anderson • [email protected] state. co. us • 303 -866 -6970 1/30/2017 12

2017 -2018 Collection Changes and ESSA

2017 -2018 Collection Changes and ESSA

Where we stand with ESSA • The Every Student Succeeds Act (ESSA) • Passed

Where we stand with ESSA • The Every Student Succeeds Act (ESSA) • Passed by Congress in December, 2015 • Colorado will submit plan for implementation in Spring 2017 • There are requirements for the collection of new data in the law. Most of those requirements are not yet finalized. • The Office of Management and Budget (OMB) has released rules for public comment, which CDE is currently in the process of reviewing the released rules and considering comments. • Information in this presentation is based upon that OMB package and our current information about the new federal requirements for 2017 -2018 1/30/2017 14

ESSA • Much of the information regarding the state plan for ESSA implementation is

ESSA • Much of the information regarding the state plan for ESSA implementation is not yet finalized. • As a result there are many collections where we do not know what changes will be required for 2017 -2018. • For collections where there is no information available yet we are not including them in this presentation • The information that will follow are our best guesses at the information CDE will need to collect in 2017 -2018 • Any information here may change between now and EDAC approval 1/30/2017 15

School Directory • Additions for the 2017 -2018 School Year • Virtual Fields •

School Directory • Additions for the 2017 -2018 School Year • Virtual Fields • Current Collection • Full Virtual • Virtual w/ Face to Face Options • Supplemental Virtual • Not Virtual • New Items • Exclusively Virtual • Primarily Classroom • No Virtual Instruction • These new options for Virtual Schools should allow for better data reporting and less confusion. 1/30/2017 16

School Directory • Questions on the Directory: • Contact: Dennis St Hilaire • St.

School Directory • Questions on the Directory: • Contact: Dennis St Hilaire • St. [email protected] state. co. us • 303 -866 -6840 1/30/2017 17

Student Interchange • Overview of Planned Changes • ESSA Required Changes • Identify Foster

Student Interchange • Overview of Planned Changes • ESSA Required Changes • Identify Foster Care Students • Identify Students whose parent/guardian(s) are active duty military • Language Instruction Program Type • Other Changes • Demographic File • Remove Migrant Field • Add and Change codes in Post-Secondary Enrollment field • School Association File • Remove: Continuous in District, Continuous in School, Gifted and Talented (old field), Contractual Agreement with Third Party • Add: Non-School Program field • Code Change: Retention Code 1/30/2017 18

Student Interchange – ESSA Changes • Foster Care Identification • No new field to

Student Interchange – ESSA Changes • Foster Care Identification • No new field to identify Foster Care Students • CDE will receive list of Foster Care Students from the Colorado Department of Human Services on a quarterly basis • Therefore it won’t be an exhaustive list until later in the school year • Students who are identified as a Foster Student should be coded as Free Lunch • An edit will be put in place to require this coding • A Cognos report will be created of the students that have been identified as Foster Students 1/30/2017 19

Student Interchange – ESSA Changes • Military Connected Family • New field in the

Student Interchange – ESSA Changes • Military Connected Family • New field in the Student Demographics file • Definition: • A Student that has a parent or guardian that is a member of the Armed Forces on active duty or on full-time National Guard duty. • Yes (1) / No (0) field • Armed Services includes • Army, Navy, Air Force, Marine Corps, and Coast Guard 1/30/2017 20

Student Interchange – ESSA Changes • Language Program Type • Required Items: • Transitional

Student Interchange – ESSA Changes • Language Program Type • Required Items: • Transitional Bilingual Education or Early-Exit Bilingual Education • Dual Language or Two-way Immersion • English as Second Language (ESL) or English Language Development (ELD) • Content Classes with integrated ESL support • Newcomer programs • Other • New field in Demographic file • Bilingual Program code will probably be removed 1/30/2017 21

Student Interchange – State Changes • Migrant Identification • Demographic file data element Migrant

Student Interchange – State Changes • Migrant Identification • Demographic file data element Migrant will be removed • CDE receives file from regional CDE migrant staff • CDE will provide Cognos Report listing Migrant identified students in your district • Available once a demographic file has been loaded • Students on list not marked as Free Lunch eligible will trigger error 1/30/2017 22

Student Interchange – State Changes • Post-Secondary Enrollment Changes • New Codes • Codes

Student Interchange – State Changes • Post-Secondary Enrollment Changes • New Codes • Codes will go from 1 character to 2 characters • ASCENT Carryforward Part-time • ASCENT Carryforward Full-time • All ASCENT Carryforward students will need to be coded 87 for funding • P-TECH years 1 -4 • P-TECH years 5 -6 • P-TECH students will need to be at an authorized P-TECH School • Retention Code (SSA) change • Code 2 = Retained for ASCENT • Will change to “Retained for Post Secondary Program” • To include ASCENT, P-TECH, and any other additional program that may be authorized 1/30/2017 23

Student Interchange – State Changes • Non-School Program and Contract Third Party • SSA

Student Interchange – State Changes • Non-School Program and Contract Third Party • SSA File • Contract Third Party field is planned for removal • Replaced by: • Non-School Program field • Student attends a program without a school code • Student with this code should be assigned a district school code and will be used to identify students not attending that school • Proposed Valid Codes: • District Run Non-School Program • BOCES Run Non-School Program • Online and Non-District Non-School Program • Online and District Run Non-School Program • Third Party Non-School Program 1/30/2017 24

Student End of Year 17 -18 ESSA Changes • Calculation of Graduation Rate will

Student End of Year 17 -18 ESSA Changes • Calculation of Graduation Rate will be updated to comply with new federal regulations • Certain Concurrent enrollment or Post-Secondary option programs may allow a student to be included as a graduate in their 4 -year cohort. ESEA section 8101(15). • Only programs that require students to have completed all graduation requirement prior to enrolling will be eligible. • Students who take a State Alternative Assessment may be subject to an AYG freeze until they graduate or exit school. • These students would be removed from an AYG cohort group once they reach grade 12 and then be adjusted into the current AYG cohort for the year that they exit school. ESEA section 1111(b)(2)(D) • State must develop State-Defined Alternate Diploma • Contact: Duncan Anderson • [email protected] state. co. us • 303 -866 -6970 1/30/2017 25

Human Resources 2017 -18 • Changes are still undetermined • Expect announcement of changes

Human Resources 2017 -18 • Changes are still undetermined • Expect announcement of changes in April 2017 • Staff Interchange will open September 2017 • HR Snapshot will open November 2017 • Educator Effectiveness Ratings may be updated and clarified, this will be announced in April 2017 • Contact: Annette Severson • [email protected] state. co. us • 303 -866 -6824 1/30/2017 26

SDA 2017 -18 • Free and Reduced Lunch Category will be added • 5

SDA 2017 -18 • Free and Reduced Lunch Category will be added • 5 th indicator for ESSA • Contact: Annette Severson • [email protected] state. co. us • 303 -866 -6824 1/30/2017 27

New State Data Elements, Reports, and ESSA Thank you! • Morgan Holmgren, Senior Data

New State Data Elements, Reports, and ESSA Thank you! • Morgan Holmgren, Senior Data Analyst/Statistician [email protected] state. co. us 303 -866 -6961 • Jan Rose Petro, Director of Data Services [email protected] state. co. us 303 -866 -6838 1/30/2017 28