New Premises A Renewed Collaborative HKU Education Library

New Premises: A Renewed Collaborative HKU Education Library Experience IRENE FUNG EDUCATION LIBRARIAN

Education Library at a Glance 2 Education Library at the University of Hong Kong has been serving the academic community since 1978: Ø 1978 – 84 Main Library Ø 1984 – 2012 Runme Shaw Building Ø 2013 – Meng Wah Complex

Early Days 1978 – 1984 3 �Situated on 6/F of Main Library �Teaching Methods Library and Teaching Aids Room

Changes in Past Three Decades 1984 – 2012 4 �Moved to 4/F, Runme Shaw Building �In 2010, concept of learning commons adopted 2010 s 1980 s

New Collaboration 2013 – 5 �Relocated to 8/F, North Wing of Meng Wah Complex �Designed and operated in a renewed collaboration with the Faculty of Education

What Prompted the Move? 6 �Education Library integrated into Faculty’s 3 -year plan �To be in closer proximity to our key users from these divisions: Chinese Language & Literature English Language Education Speech & Hearing Sciences

New Location: Convenience to Users 7 Faculty of Education’s 3 -year plan � Phase 1: � Phase 2: � Phase 3: Jan 2013 Jan 2014 Jan 2015 Education Library 8/F Speech and Hearing Sciences 7/F Speech and Hearing Sciences Chinese Language & Literature 6/F English Language Education Learning, Develop. & Diversity 5/F Learning, Develop. & Diversity Faculty & research offices 4/F Classrooms

Challenges at a Glance 8 Much collaboration and discussion had to take place to overcome some challenges: Structural limitation Reduction in print collection Human factors

Challenge: Structural Limitation 9 Former Council Chamber �Floor at various levels Low ceiling in certain areas Identify desirable area for print collection Accessibility for users

Response to Structural Limitation 10 Levels split at the new library � Book area 30 cm higher than other areas � Ramp for users with special needs Book Area Key collaborating parties Library administration Architects Faculty of Education Estates Office Project managers

Challenge: Reduction in Print Collection 11 Reduction by 47% �Space for books diminished From 388. 8 to 202. 5 linear m. of shelving space �Relegation needed Relegated items accessible via library catalogue

Response to Reduction of Print Collection 12 Books for the new library � Popular books and resources selected � Less used items transferred to storage � Gift & exchange Key collaboration parties �Library divisions including Lending services Storage team � Faculty Library Committee

Challenge: Human Factors 13 Renovation covered under Faculty’s 3 -year plan funding � Increased complexity in decision making Management of facilities � Access control � Classroom & discussion room booking � Technical support & maintenance

Response to Human Factors 14 Active communication horizontally & vertically Management of facilities � Library manages: Discussion room booking � Faculty manages: Classroom booking Access control � Shared responsibility: Technical support & maintenance Key collaborating parties Library administration Faculty of Education Estates Office Project managers