New Parent Information session Welcome Bienvenue 11 June

New Parent Information session Welcome - Bienvenue 11 June 2019

AGENDA • • Presentation by the School management Presentation by the OIB Garderies Parents’ Association (APEEE) overview APEEE e-enrolment platform APEEE services Communication aspects Q&A Welcome drink

Welcome by the School management

EEB III School Management • Ms Malik Acting Director • Mr Garry Deputy Director Secondary • Ms Nidelet Acting Deputy Director • Ms Hector Deputy Director Nursery/Primary Finance / Administration

Présentation des Garderies Postscolaires (GPS) et Garderies Aérées (GA) OIB. CPE. 2 Réunion d'information du 11/06/2019 Infrastructures et logistique Bruxelles Julie Nicolaïdès Chef d’équipe

LES MISSIONS D'ACCUEIL Ø LA GARDERIE POST-SCOLAIRE (GPS) • • • Accueil de septembre à juin (hors congés) après les cours A temps plein ou partiel Enfants de 4 à 12 ans Ø LES CONGÉS SCOLAIRES Ø LES INSCRIPTIONS PONCTUELLES • Accueil ponctuel- OIB-INSCRIPTIONS-GARDERIESPOSTSCOLAIRES@ec. europa. eu • Nombre de jours limités Ø LA GARDERIE AÉRÉE (GA) • • • Principalement à Overijse et autres sites en cas d'affluence A Pâques (y compris congés écoles belges) Vacances d'été (juillet-août)

Programme pédagogique (I) Ø Programme fondé sur 7 besoins fondamentaux • Etre en sécurité; • Etre reconnu comme une personne unique; • Avoir sa place dans un groupe; • Avoir des repères et des limites; • Jouer; • Choisir librement ses activités; • Avoir du temps

Programme pédagogique (II) – l'étude Ø A l'initiative de l'enfant et/ou à la demande du parent Ø De courte durée Ø Le rôle de l'éducateur responsable de l'étude consiste à : • • • Ecouter Encourager Soutenir Encourager l'entraide entre enfants Responsabiliser l'enfant et non à corriger, contrôler ou vérifier si les devoirs sont terminés.

Principaux acteurs 1. L'Educateur(trice) : personnel professionnel et qualifié encadré dans son travail pédagogique par un(e) psychopédagogue. 2. Le chef d'équipe = Teamleader 3. Le/la psychopédagogue

GPS : Localisation des 12 SITES Ø Dans 4 bâtiments de la Commission Ø Dans 2 bâtiments décentrés de la Commission: Ø Bâtiment du contractant : Barne. Park (214 chaussée de Wavre) Ø Sur 5 sites des Ecoles européennes : Uccle/Berkendael, Woluwe, Ixelles et Laeken

GPS - Bâtiments de la Commission 1. Horaires d'ouverture: • Lundi, mardi, jeudi, vendredi: Dès l'arrivée en bus => 18: 45 (le Vendredi => 18 h 00) (Arrivée en bus des sites des EE, transport supervisé par surveillants de l'APEEE) • Mercredi: Dès la fin des cours => 18: 45 (repas + Arrivée en bus des sites des EE, transport supervisé par les éducateurs GPS – sauf Berkendael)

GPS – Ecoles Européennes Ixelles 1. Heures d'ouvertures : • Lundi, Mardi, jeudi, vendredi : dès la fin des cours => 18: 45 (=>18 H le vendredi) (sur site de L’EE) • Mercredi: Dès la fin des cours => 18: 45 sur site, repas supervisé par les éducateurs GPS sauf pour les maternelles.

GPS – Bâtiments de la Commission Ø Horaires particuliers ( « Congé scolaire » ou GA) Ø ouverture dès 8 H 00 (fermeture soir 18 h 45 - 18 h 00 le vendredi ) Ø Garderie Aérée (GA) : Lundi à jeudi: 08 h 00 à 18 h 00 - Vendredi: 08 h 00 à 17 h 30

GPS - Ecoles Européennes Transferts en bus : • Des écoles européennes vers tous les sites centraux

GPS - Ecoles Européennes Année 2018 -2019 Ø Ixelles : 17 groupes • 5 • 6 • 4 • 2 • 1 groupes d'enfants de 4 -5 ans groupes d'enfants de 6 -7 ans groupes d'enfants de 8 -9 ans groupes d'enfants de 10 -12 ans salle d'étude (par rotation - tous âges)

GPS - Bâtiments de la Commission À titre d’indication, pour l’année scolaire 2018/2019 : Ø Genève : 6 groupes Ø Beaulieu : 12 groupes Ø COLE : 9 groupes Ø Palmerston : 13 groupes Ø Van Merlant : 8 groupes d’enfants de 8 -12 ans Ø Wilson : 18 groupes Ø Barnepark : 3 groupes d’enfants de 4 -6 ans

Accès aux sites – Mesures de sécurité Inscription des personnes autorisées (+ de 16 ans) dans Kiddyweb. Les personnes autorisées doivent avoir leur badge ou leur carte d’identité et se présenter à la sécurité des écoles. Ø Ixelles : § Local d'attente à l'entrée de l'école § Contrôles par les gardes à l'entrée § Périodes de reprise des enfants toutes les 30 minutes (formulaire à compléter) § § à partir de 16 h 30 les lundis, mardis et jeudis à partir de 13 h 30 les mercredis et vendredis n° d'appel spécial pour les exceptions ouvert 1 h avant le début des reprises changements possibles – flexibilité du service

Liens utiles • Site GPS : https: //myintracomm. ec. europa. eu/staff/EN/family/children/outdoorchildcare-center/Pages/index. aspx • Lien Kiddyweb : https: //webgate. ec. europa. eu/kiddyweb • Questions administratives (inscriptions, contributions, modifications, dépannages …) boîte fonctionnelle : OIBINSCRIPTIONS-GARDERIES-POSTSCOLAIRES@ec. europa. eu • Questions opérationnelles (repas, bus, étude, objets perdus, carte d'accès, . . . ) boîte fonctionnelle: OIB-GARDERIESSECRETARIAT@ec. europa. eu • Site Garderie Aérée : https: //myintracomm. ec. europa. eu/staff/EN/family/children/outdoorchildcare-center/Pages/index. aspx

APEEE Overview

Role of the EEB III Parents’ Association Mission: Representing the parents from 7 language sections (CZ, DE, EL, EN, ES, FR, NL) in all areas affecting the school life of our children • • Educational affairs (within and outside our school) • Participation in the wider context of all European Schools (following the activities of the Secretariat-General of European Schools, Board of Governors, Interparents Association) • Provide information and communicate with parents on a variety of actions Services management (transport, canteen, extra-curricular activities)

APEEE Overview Administration & Services Educational aspects Communication aspects HORIZONTALMATTERS - IT (Coordination, HR questions, secretariat, budget, social fund, e-services) Representing the parents at the School Administrative Council APEEE keeps parents informed via : CANTEEN APEEE competence, in consultation with the school Representing the parents at the School Educational Councils (of Primary and of Secondary) EXTRACURRICULAR ACTIVITIES APEEE competence, in close cooperation with the school TRANSPORT APEEE competence APEEE Staff 1 Administrative Office Manager 1 IT Manager 12 staff members in the canteen 3 members in transport 2 members in Périscolaire Representing the parents at the School Consultation Committee Representing the parents at INTERPARENTS Website https: //www. apeeeb 3. be/ Distribution of APEEE messages to all parents (Follow also School messages via SMS) Newsletters Representing the parents in the Board of Governors and its preparatory bodies / WGs Representing the parents in negotiations with other partners (EU institutions, local authorities etc. ) APEEE is a non-profit organization under Belgian law (AISBL), which manages its own budget and employees. External staff is used for transport (bus attendants), extracurricular activities’ teaching and canteen service (Atalian)

ALL PARENTS OF THE SCHOOL Up to 4 class representatives Elected after each annual Class meeting (including 1 “info rep” and one Treasurer in Primary/Nursery) General Meeting (AG) Open to all APEEE members having paid the annual family subscription fee Only class representatives have the right to vote Management Board (CA) (25 members) (elected by the sections, MAT class representatives and the AG) 7 section representatives for Primary (1 per section) 7 section representatives for Secondary (1 per section) 1 MAT representative (elected annually by all MAT class representatives) 5 members elected on rotation at the annual General Meeting (+5 in place from previous year) Educational Advisory Committee (EAC) (7 -9 members) 1 VP Educational matters, 1 representative per language section (members of the School Educational Councils are also invited to attend) Executive Committee (EC) (8 -13 members) 1 VP Administration, 1 VP Educational matters, 1 VP Communication, 1 Board member in charge of each sector (canteen, transport, extracurricular), 1 Treasurer, 1 Secretary (President participating as an observer)

The APEEE e-enrolment platform

e. Enrolment

What is it? Single electronic platform to manage: • Registration in all APEEE services • Bus • Canteen • Extra curricular activities • e-Payments to APEEE • Family contact information person • Mother • Father • Child(ren) • Focused communication to groups • IT Manager: Lucas TASHO

Who benefits from e. Enrolment? Parents • Single platform for all services, requests and operations • Each parent has his own login to the system Children • Up-to-date contact information • Single daily schedule for all services APEEE services • Manage requests’ workflow • Less time spent on e-mails and more time spent on delivering and improving services

Starting with e. Enrolment Invitation e-mail • Asking for login to e. Enrolment • Parents receive separate invitations Initial connection • Update of children and parent contact information Request for services • Select canteen / bus / périscolaire Note: All parents get access to the e-Enrolment system. Only parents that have paid their annual family subscription of 45 euros may request & use our services.

Available on any device

Key functions/ options Key functions menu Click on your children name to edit their contact info

The standard process Parents Browse services Submit application requests for services APEEE Service Office Approves / rejects requests Parents Revise applications APEE Service Office Approves requests Issues payment requests (automatically) Parents Performs payment

How payments are made The system accepts full electronic payments You may choose online (bancontact or credit / debit card) or offline (via standard bank transfer) payment Watch the how to video at: https: //www. youtube. com/watch? v=1 yb. FCAyv. Rz 0

Overview of payments

A few remarks • • • The e. Enrolment is the new system (since June 2017) for managing APEEE services Remember to ensure that your contact information is up to date The system may send you information e-mails. Please check that they do not arrive in your spam folder. You may optout of general information messages (see our Privacy policy) All functions of the system are documented via step-by-step video guides (in the system itself and on the APEEE site) In doubt please watch the videos carefully before sending a request for help by e-mail We hope you are as excited as we are for the e. Enrolment that has been launched!

APEEE Services

Transport Service • • • Morning – Arrivals by 8. 20 am (ALL) 1 st departure – 3. 35 pm (MAT/Primary/S 1 -2) 2 nd departure – 4. 30 pm (S 1 -7 and pupils enrolled extracurricular activities) Wednesday departure – 1 pm Service to Commission Garderies - at 3. 35 pm and 4. 30 pm (Monday, Tuesday, Thursday) / 1. 30 pm (Wednesdays) / 12. 30 pm and 3. 35 pm (Fridays) Supervisors on all buses (adults or upper secondary students) Over 2, 200 pupils daily APEEE exclusive responsibility Head of sector: Isabelle CALLENS Assistants: Emilia QUIROGA & Phyllis MICHAEL Board representative : Fani ZARIFOPOULOU and other members of the Working Group: Kamila KAUKIEL, Geraldine Barry, Elena Martin Alonso

Transport Service 2250 pupils registered Longest line: 80 (22 kms) Shorter line: 83 (Auderghem/WSP ) List of bus stops is available in the transport office 48 buses arrive at school between 7 h 55 and 8 h 20 am On Mo, Tu, Th, Fi, 38 buses leave at 3 h 35 pm (MAT/P/S 1 -2) 29 buses leave at 4 h 30 pm (S 1 -7 and for pupils attending extracurricular) Contracts with bus companies : Albacars, Eurobussing/Keolis, Autocars Gilles, Hermes Lines, Starbussing On W, 45 buses leave at 1 pm (one departure for all pupils) / at 1. 30 pm (OIB garderies)

Transport to OIB afterschool childcare facilities On M-Tu-Th, 8 buses leave from school to all OIB destinations at 3 h 35 pm, 2 buses at 4 h 30 pm (after extracurricular activities) On Wednesday, 7 buses leave at 1 h 30 pm (after lunch in the canteen) On Friday, 5 buses leave school at 12 h 30 pm (MAT/P 1 -2 only) and 4 buses at 3 h 35 pm (P 3 -5 and pupils enrolled in extracurricular activities)

Canteen Service • • • Exclusive competence of the APEE with oversight consultative committee, including School representatives. Supervisors are of the sole responsibility of the School. Staff: • Head of sector: Didier DELHOUX • Assistant: Paola CATALANO • Desk officers: Nathalie FOREST, Anna DI MARZIO APEEE Board representative: Maria SAURA and other members of the Canteen Working Group: Jakub NICE and Tomas HRUBY, Eleanna Stergiouli, Nicole Stylianidou. For further information please see internal rules on the website

Canteen Service Around 2000 (1952) pupils eat every day in 3 services 1 st service 2 nd service 3 rd service • Nursery (12: 05) • Primary 3 -4 -5 (12: 15) • Secondary 1 -23 -4 (12: 50) • Secondary 5 -67 (13: 05) • Nursery (11: 20) • Primary 1 -2 (11: 35)

Canteen Service Warm meal served 5 days/week cooked onsite Monthly menu according to the Food Policy – Quality controls Daily picture of the meal on the website – Screens in the canteen Cafeteria for Secondary students

Extra-curricular activities • • Over 200 after-school activities per week culture or sport Nursery, primary and secondary About 1, 020 pupils undertaking over 2, 500 activities taught by 70 specialists Joint oversight committee composed of APEEE and school representatives Most activities are given in French Staff: • • Head of sector: Jacky MATERNA Assistant : Sochip Chy Board representative: Nicole STYLIANIDOU and other members of the Working Group, Yvonne STAUSBOLL, Tomas HRUBY, Tassos PAPADOPOULOS, Rosita LAKE 41

Extra-curricular activities 1010 pupils enrolled • Nursery 18% • Primary 72% • Secondary 10% 240 activities • 80% Collective (Sportive, cultural, educational & others) • 20% individual (music lessons) Time-schedule: • M: 3: 30 - 6: 00 pm • T: 3: 30 - 6: 00 pm • W: 1: 30 - 3: 30 pm • T: 3: 30 - 6: 00 pm • F: 12: 15 - 6: 00 pm • Individual courses are also possible (around noon for Secondary pupils as well as before or after 6 h 30 pm)

Monday - Tuesday - Thursday 8. 30 am to 3. 20 pm School Study for secondary students 3. 30 -6. 30 pm Nursery Ixelles site Nursery Gym for nursery Primary Hall for primary Parents 3. 30 pm Home bus 3. 30 – 4. 30 pm Extracurricular activities or monitored work 3. 30 -4. 30 pm Snack and Go Nursery rotunda 5. 30 pm or 6. 30 pm 4. 30 pm Home bus Parents 4. 30 – 4. 45 pm 4. 30 – 5. 30 pm or 4. 30 - 6 pm Extracurricular activities or monitored work 3. 30 pm Nursery bus 4. 30 – 5. 30 pm Snack and Go 4. 30 -5. 30 pm Nursery/ P 1 -2 Parents 5. 30 -5. 45 pm Nursery rotunda 5. 30 -6. 15 pm Parents 6 - 6. 15 pm Parents 6. 30 pm Transfer under the school’s responsibility Transfer under the responsibility of the extracurricular organization Transfer under the responsibility of the nursery Retrieved by the parents on site

Friday 12. 15 am – 5 pm Nursery Ixelles site Friday Primary 1 -2 and Nursery 8. 30 -12. 15 am School 12. 15 am Parents Friday Primary 3 -5 Secondary 8. 30 am – 3. 30 pm School 12. 30 am Shuttle buses for the nurseries Nursery gym for nursery Primary hall for primary 1 -2 12. 15 am – 3. 15 pm Extracurricular activities 3. 30 pm Home bus Nursery rotunda 3. 30 pm 3. 30 -4. 30 pm Extracurricular activities, monitored study 3. 30 -4. 30 pm Snack and Go 3. 30 pm Nursery bus 3. 30 pm Parents Nursery rotunda 4. 30 pm Monitored study/ Extracurricular activities 4. 30 -5. 30 pm Snack and Go Nursery rotunda 5. 30 pm 4. 30 pm Home bus 4. 30 pm Parents 5 pm 5. 30 pm Parents Transfer under the school’s responsibility Transfer under the responsibility of the extracurricular organization Transfer under the responsibility of the nursery Retrieved by the parents on site 4. 30 -6 pm Extracurricular Swimming 'sport- city'' Retrieval Sport City

Wednesday Primary 1 -2 & Nursery 8. 30 -12. 40 am School Primary 3 -5 & Secondary 8. 30 -12. 40 am School Yard 12. 40 am- 1. 30 pm Hot or cold meal 1. 30 -2 pm Parents at the Primary Hall Nursery rotunda Extracurricular activities Bus 1 pm Extracurricular activities Swimming Calypso nursery Shuttle bus Parents in front of the nurseries 2 pm Extracurricular activities Swimming VUB 1. 30 – 3 pm Activity Extracurricular 1 -5 pm Nursery Ixelles site 3 pm 5 pm Parents 3. 15 pm 4. 15 pm Transfer under the school’s responsibility Transfer under the responsibility of the extracurricular organization Transfer under the responsibility of the nursery Retrieved by the parents on site Nursery rotunda 3 pm Nursery rotunda 4 pm 2. 30 -3. 50 pm… 3. 45 pm Activities Retrieval at Calypso towards 3. 45 pm 1 pm Home bus Retrieval at VUB towards 4. 15 pm 1. 30 pm Nursery bus 12. 40 am 1. 30 pm Nursery Ixelles site Meal 1 pm Parents Primary Hall

Communication & Information

How to contact the APEEE services General questions – APEEE Office and IT Manager e-mail: info@apeeeb 3. be/ enrolment@apeeeb 3. be Tel. : 02 211 40 00 Transport e-mail: transport@apeeeb 3. be Tel. : 02 211 40 03 Canteen e-mail: cantine@apeeeb 3. be Tel. : 02 211 40 05/ 02 211 40 06 After-school activities e-mail: periscolaire@apeeeb 3. be Tel. : 02 211 40 04 Time-schedules for any contacts are displayed on the APEEE website

Sources of information • European Schools’ web site (general overview of the system and of its curriculum): http: //www. eursc. eu • EEB 3 website : http: //www. eeb 3. eu/ • APEEE website (specific information for each sector and information for all parents) : https: //www. apeeeb 3. be/ • OIB Garderies : http: //www. eeb 3. eu/index. php? id=423 e-mail: OIB-GARDERIES-POSTSCOLAIRES@ec. europa. eu

Other useful links Within our school APEEE XL Book (within the School Welcome Pack, available on SMS) Rules and FAQs (on our webpage under each section) Outside and above our school INTERPARENTS http: //www. interparents. eu ALUMNI EUROPAE http: //www. alumnieuropae. org GUDEE http: //www. gudee. eu

Communication • From school (Schola Europea / SMS) and APEEE news directly to all parents • APEEE Vice-President on Communication: Catherine Fenech APEEE e-mails From APEEE webmaster to all parents

Book the dates! • Class meetings and election of your class representatives (4 per class) in September / October 2019 (dates on the School calendar) • APEEE General Meeting (January 2020) • School annual music concert (February 2020) • Springfest (May 2020) • …. Follow regularly the School calendar (via SMS) and APEEE newsletters for updated information!

We need you To make it a success Please volunteer!