New Member Orientation 2017 ASHA Board of Ethics

New Member Orientation 2017 ASHA Board of Ethics (BOE)

Agenda v 2017 BOE Roster v Board of Ethics v Ethics Program v Member Roles & Responsibilities v Member Fiduciary Responsibilities v Travel & Reimbursement Policies v EES Planning v Structure of a BOE Meeting v Adjudication Process v BOE Collaborate Site

2017 BOE Roster Theresa Rodgers (SLP), chair Patricia Kriegisch Kondapi (SLP), vice-chair Complaint Adjudication William “Bill” H. Amesbury, Esq. (Public) Aditya Bhagwat (Public) A. Tucker Gleason (Aud) Tracy Grammer (SLP) Gretchen Magee (Aud) Stacey Matson (Aud) Stephanie Browning Mc. Vicar (Aud) Charles “Robin” Morehouse (Aud) Doreen Oyadomari (SLP) Melissa Passe (SLP) Glenn Waguespack (Aud) Ethics Education Subcommittee (EES) Earl “Gip” Seaver (SLP), Chair Arlene Carney (Aud) Regina Grantham (SLP) Jennifer Watson (SLP) Board Liaisons Joe Montano (Aud) Barbara Jacobson (SLP) Staff Heather Bupp, Esq. : director, ethics & ex officio Richard Shermanski, J. D. : ethics paralegal Susan Victor: ethics case manager & recorder Karol Scher: director, communications & EES staff liaison Neil Di. Sarno: chief staff officer, audiology & liaison to standards & ethics cluster

Board of Ethics ASHA Bylaws Article VIII – Professional Standards and Ethics, Section 8. 3, discusses the establishment of a Board of Ethics that shall 1. formulate, publish, and amend a Code of Ethics containing the professional responsibilities by which members and certificate holders shall be bound; 2. develop educational programs and materials on ethics for distribution to members and certificate holders, academic programs, and other agencies and associations; 3. adjudicate complaints alleging violations of the Code of Ethics.

Ethics Program Board of Ethics v Develop and Monitor the Code of Ethics v Emerging ethical issues are reviewed to ensure the Code provides the appropriate direction for the professions and the public served. v Ethics Education Subcommittee v Ethics educational materials assist those in the professions to understand their ethical responsibilities and provides a resource to universities and state licensing boards. v Complaint Processing & Adjudication v A system of procedures is maintained to ensure that the mechanism is available to the membership and public for handling alleged violations of the Code of Ethics.

Ethics Program (continued) Ethics Office v Professional Consultation v Phone and e-mail communication with members, students, colleagues, general public, school administrators, state licensing boards, state associations, etc. v Online Chats v As needed on current topics of common interest and concern v Guest Speaker v ASHA CE & PD, webinars, state associations, state licensing boards v Articles from the Director v ASHA Leader, ASHA website, ASHA WIRE, & other ASHA publications v Certification Application Disclosures

Ethics Program (continued) Ethics Resources www. asha. org/practice/ethics/ v Code of Ethics (2016) (English and Spanish) v Issues in Ethics Statements v Complaint Adjudication Process and FAQs v Board of Ethics Statements v Student Ethics Essay Award program v Ethics Education (new section) v “In The Spotlight” ethics articles v Public Violation History Requests

Member Roles & Responsibilities v Attend all meetings and participate in all conference calls. v Complete assignments delegated by the chairs or ex officio. v Acknowledge all communications concerning board work by requested deadline. v Inform his/her employer of the responsibilities and commitments required of board members. (Letters upon request. ) v Prepare for meetings and conference calls by reviewing all relevant material and pertinent background information. v Participate in adjudication discussions, BUT maintain a professional demeanor when other ideas or conflicting viewpoints are presented. v Advocate on behalf of the professions and protect the public.

Member Fiduciary Responsibilities v. Duty of Care v. Be informed and attend meetings v. Act in good faith v. Duty of Loyalty v. Act in ASHA’s best interests v. Avoid a conflict of interest v. Preserve confidentiality v. Sign Conflict of Interest and Confidentiality Statement v. Duty of Fidelity to Purpose v. Follow ASHA’s purposes and goals as set out in the bylaws and mission statement

Travel & Reimbursement Policies v Visit ASHA Resources on collaborate. asha. org for newly revised travel information and reimbursement policies v BOE Meetings at the National Office v Hotel charges (room & tax only) are paid by ASHA v Book online at least 22 days ahead through ATC via ATC website v ATC (800) 458 -9383 daytime, (800) 568 -1651 after hours & emergency line v Meals are reimbursed for full day travel at up to $80/day (partial day at $15/$20/$45) for any meals not included in ASHA meetings —receipts for meals not needed, use per diem rate v ASHA vans to/from National Office v Ground transportation to/from National Office v RMA 800 -878 -7743 (2+ riders or late at night) v Orange Taxi 301 -912 -0000 v BOE Meetings at ASHA Convention v One additional day hotel and meal expenses are covered for adjudication members only

Travel & Reimbursement Policies (continued) Reimbursement • Expense reports are due to Heather no later than 55 days after the meeting • Submit original detailed receipt(s) with a signed Travel Expense report (no receipts for meals needed) • Include a copy of your electronic airline ticket (if applicable) • Include a copy of Courtesy Travel’s e-mail message that contains your itinerary and cost • Note “PROV” on meal lines when ASHA provided your meal • Keep a copy of your expense report and receipts • Consult the Volunteer Travel Policy posted on collaborate. asha. org for more information

EES Planning for 2017 • Issues in Ethics Statements • Finish updating statements for 2016 Code • Select topics and draft new statements • Convention session preparation • Student Ethics Essay Award (SEEA) • Choose 2018 essay topic • Select 2017 winners • Develop ethics education web content • Create Ethics & Supervision course for ASHA Professional Development

Structure of a BOE Meeting �Two full-day plus two half-day meeting days in winter and summer ◦ Thursday (half-day for EES, dinner/mixer for all) ◦ Friday and Saturday (full days) ◦ Sunday (half-day, adjourn at 12: 30 or 2: 30 pm) �Two full days at Convention (Tues – Wed) �BOE Adjudication is closed to visitors �EES is open to visitors and BOD liaisons �Business meeting is held with EES, CSO

Adjudication Process �Initial Consideration �Further Consideration – almost de novo appeal �Appeal Decision to BOD Panel– last appeal �Final Decision (officially closed case) �Special Agendas: Consent & Unlicensed Practice �Reinstatement petition after revocation or withholding of membership/certification �Guidelines for Responding to a Complaint of Alleged Violation

Adjudication Process (continued) Initial Consideration Hearing (ICH) � Case Review Procedures ◦ Jurisdiction in Code Preamble ◦ Waiver agreement or BOE initiated ◦ No investigative authority or subpoena power � Hearing Cases and Making Decisions ◦ ◦ � Evidence Burden of proof Due process No contact with Complainants or Respondents or their counsel Making a Recommendation ◦ Insufficient Evidence or Finding of a Violation(s) of Code ◦ Proposed Sanction: Reprimand (private), Censure, Suspension, Revocation or Withholding (all public and published in Leader) ◦ Case Review Form

Adjudication Process (continued) Further Consideration Hearing (FCH) � Must be requested in writing within 30 days of ICH determination � Entitled to submit a written defensive brief � Respondent can appear in-person or by phone � BOE reviews material submitted and may ◦ affirm ICH findings and proposed sanction ◦ modify findings by removing (not adding) provisions ◦ modify proposed sanction, up or down!

Adjudication Process (continued) Appeal BOE FCH Decision to the BOD • Must be requested in writing within 30 days of ICH determination • Transcript of FCH made available to Respondent • Schedule hearing with Appeals Panel appointed by BOD President Final Decision • Issued within 30 days after latest decision • If public sanction, then reported to state licensing board(s) and/or board(s) of ed. , published in the ASHA Leader, and recorded on member’s official record.

Adjudication Process (continued) Consent Agenda � Lead reviewer has discretion to place a case on the consent agenda for insufficient evidence � Reviewer must contact the director of ethics to discuss the case at least one week before the meeting � Director of Ethics will consult with the BOE chair on questionable cases � BOE members review the case and can remove it from the consent agenda for adjudication at anytime before or during the meeting � Cases on the consent agenda will be handled by a single vote

Adjudication Process (continued) Reinstatement At the completion of the revocation or withholding period, individuals who are interested in reinstating their certification/membership may submit a Petition for Reinstatement to the BOE to request a Reinstatement Order. � BOE deliberations are guided by the premise that reinstatement must be in the best interests of ASHA and persons served professionally. � � After review, the BOE may �approve with conditions and/or requirements �table pending receipt of further information �Deny with time limit for re-petitioning BOE • Approved Petitioners may then apply to ASHA Certification for reinstatement of their certification/membership.

BOE Collaborate Site �http: //collaborate. asha. org ◦ Review the “Quick-Start” guide on home page ◦ Internet Explorer is the best browser to use ◦ Your list of accessible sites will appear along the left navigation bar �Set and Receive Alerts for Announcements

BOE Collaborate Site �Collaborate Technical FAQs ◦ Mac Users: Microsoft Office, Home & Office version required to view/open documents ◦ 30 minute security time-out for inactivity ◦ Collaborate designed to work best with PCs and Internet Explorer ◦ Laptops from universities have increased security making it more difficult to get into Collaborate and open documents �Logging in at the National Office ◦ ASHA Guest Wi-Fi will log you out after a 2 -hour period of inactivity ◦ Select “continue to site” if you get a Security certificate error message—our site is safe! ◦ Technical issues? Check the FAQs, then submit a feedback form for general help (ASHA IS can only provide basic support)

BOE Collaborate Meeting Site �Lead ◦ ◦ Reviewer Assignments Located on main page of meeting site Related documents – click individual links to read Review form – click link to access and edit Check “yes” at bottom of form when complete

BOE Collaborate Sites �Ethics General ◦ Document libraries: reference (reports, convention presentations, practices and procedures, etc. ), business minutes, new member orientation ◦ Accessible by BOE, ethics staff, and Board Liaisons �Ethics Board ◦ Announcements, adjudication minutes, meeting sites: current and archive, voting surveys ◦ Secure site: permissions limited to BOE and ethics staff

BOE Collaborate Sites �Ethics Education ◦ Current EES work, including Issues in Ethics Statements, Student Ethics Essay Award, Code of Ethics revision, Procedures revision ◦ Secure site: permissions limited to BOE and ethics staff �BOE 2017 Meeting Sites ◦ New site created for each BOE meeting ◦ Contains cases scheduled for adjudication at that meeting ◦ Case review forms and related documents, meeting surveys, meeting agenda ◦ Secure site: permissions limited to BOE and ethics staff

Standard and Ethics Cluster CFCC CAA BOE Todd Philbrick Dir. of Certification Dir. of Accreditation Ginger Harrison Gretchen Ehret Assoc. Dir. Operations Assoc. Dir. Programs Certification Analyst (2) Certification Mgrs. (8) Data/Comm Heather Bupp, Esq. Dir. of Ethics Patti Tice Kelly Velasquez Assoc. Dir. Sue Flesher Assoc. Dir. Tess Kirsch Assoc. Dir. Research & Q. M. Accred. Services Policy & Educ. Susan Victor Case Manager Richard Shermanski, J. D. Ethics Paralegal Anne Curley Accred. Program Manager Megan Woods Accred. Coordinator Jonathan Crawford Accred. Coordinator Specialists (1) ASHA’s Semi-Autonomous Bodies