New Faculty Orientation Session Research Accounting Overview AUGUST

New Faculty Orientation Session Research Accounting Overview AUGUST 2019 1

Research Funding ü Queen’s University reported approximately $178 million of research revenue in Fiscal 2019 (May 2018 – April 2019) ü Research Accounting administers approximately 3, 500 active research projects at any given time. ü There are rules and regulations to comply with as part of accepting this funding. ü Research Accounting works closely with the University Research Services on post-award administration. 2

The Research Accounting Team Main Responsibilities: ü Support the Research Community in administering research funding ü Project Establishment and Maintenance in the Finance System (People. Soft) ü Cash flow and budget monitoring ü Financial Reporting and Invoicing ü Compliance Review of Expenses ü Audits and Monitoring Visits 3

The Research Accounting Team Who we are: Jennifer Mallon, Director Louisa Jennings, Manager Tyler Robinson, Manager and Canada Foundation for Innovation (CFI) Awards Kathleen Clayton – Financial & Systems Analyst Julia Hodgson – Internal Awards, Foundations & Associations Young Kim – Canadian and Foreign Federal (non-Tri-Agency) Awards Colleen Murphy – Provincial Awards Jane Rogers – NSERC, SSHRC Awards Mia Tsai – CIHR, Canada Research Chairs, NCE Awards Tamie Whetstone - Project Set-Up and Compliance Review Sabrina Zaffino – Canadian and Foreign Corporate Awards & Project Over-Spending 4

Systems Overview Applications for funding Financial Reports: FAST Financial Reporting Tool TRAQ Awards Funding Granted and Ethics in place (if applicable) People. Soft Project Number Statement of Ops Project Summary Other People. Soft Finance Project Attributes Financial Transactions 5

Important Policies & Procedures ü ü ü Research Administration Policy Procurement Policy Travel and Expense Reimbursement Policy Hospitality Policy Research Project Over-Spending and Pre-Spending Approval Procedure 6

Where to Turn for Help Research Accounting http: //www. queensu. ca/financialservices/contact-us/financial-services-mainoffice/research-accounting E-mail: research. accounting@queensu. ca Training http: //www. queensu. ca/financialservices/training/learning-catalogue FAQs http: //www. queensu. ca/financialservices/researchers/ra-faqs Financial Services Website – links to other contacts, policies, forms, etc. https: //www. queensu. ca/financialservices/ 7