New Faculty Orientation 15 September 2020 Bilkent University

New Faculty Orientation 15 September 2020 Bilkent University 1

Vice Rector for Student Affairs Orhan Aytür e-mail: aytur@bilkent. edu. tr phone: 290 -2748 office: EA-G 10 Bilkent University 2

Administrative units • Registrar’s Office Registrar: Zeynep Ekmekçioğlu • Office of International Students and Exchange Programs • Dean of Students Bilkent University 3

Academic calendar • Fall and Spring semesters 14 weeks of classes 12 - 14 days for final exams • Summer school (optional) 7 weeks of classes 5 days for final exams Bilkent University 4

Academic calendar • Fall: September – January Spring: February – May Summer: June – July • Variations from year to year due to shifting holidays Bilkent University 5

Academic calendar www. bilkent. edu. tr Bilkent University 6

Academic calendar Bilkent University 7

STARS – records database Bilkent University 8

STARS – records database • SRS for students • AIRS for faculty members • DAIS for academic departments Access via password and two-level authentication (mobile phone or e-mail) Your e-mail and AIRS passwords must be different! Bilkent University 9

STARS – records database Academic information open to all: STARS > Courses and Curricula STARS > All Services > Academic Units • Department curriculum • List of courses offered each semester: Sections, instructors, weekly Bilkent University 10

AIRS • Login with two-level authentication • A plethora of information and tools • Login information: for security! • Be vigilant! Some students go to extreme Bilkent University 11

AIRS Bilkent University 12

AIRS Courses: • Get the class roster • Send e-mail to students • View the online syllabus • Announce office hours • Keep track of attendance • Keep track of grades • Give letter grades at the end of semester Bilkent University 13

AIRS – Teaching Mode Online-Only Teaching Mode [ 16 September – 30 September ] - All lectures, studios, laboratories meet online via the Zoom platform - Laboratory/studio hours that cannot be held online cancelled or postponed Hybrid Teaching Mode [ 1 October – 25 December ] - Some hours online, some face-to-face some of the time (sometimes) Bilkent University 14

Online-Only Teaching Mode • Morning block 8: 00 – 11: 50 • Afternoon block 12: 30 – 15: 20 • “Evening” block 15: 30 – 19: 20 Bilkent University 15

AIRS – Weekly Schedule Bilkent University 16

Hybrid Teaching Mode • Morning block 8: 30 – 12: 30 • Afternoon block 13: 30 – 16: 20 • Evening block 17: 30 – 21: 50 Bilkent University 17

Hybrid Teaching Mode • Morning block 8: 30 – 12: 30 - Hybrid lectures: Some students in the classroom, others online via Zoom - Odd/Even ID numbers alternate on odd/even days of the month (e. g. ID# 21001228 in-class on October 2) - Instructors should not switch any hours to online • Afternoon block 13: 30 – 16: 20 - Face-to-face labs, studios and exams - Some labs/studios may be online • Evening block 17: 30 – 21: 50 - All classes online via Zoom Bilkent University 18

AIRS – Weekly Schedule Bilkent University 19

AIRS – Weekly Schedule • Weekly schedules follow a slot system to minimize schedule conflicts • Spare hour for contingencies Use it to make up for missed classes, extra lectures, recitations, quizzes… • Please stick to the official schedule. Bilkent University 20

AIRS – Student records • Attendance records Taking attendance makes a big difference! • Grades (SAPS) Can upload from Excel files Best method to announce grades privately • Moodle – A web platform for a multitude of academic activities: discussion Bilkent University 21

AIRS – Course syllabus • Update the syllabus of your course – you need to be the course coordinator • Announce how exams, quizzes, homework, projects, reports, etc will reflect to the total grade • Announce minimum conditions for being allowed to take the final exam (so called FZ conditions) Bilkent University 22

AIRS – Scheduling exams • Exams will have to be scheduled centrally • Guarantees that no student has a schedule conflict • Still in development…. Bilkent University 23

AIRS – Exams • Some students try to cheat • Proctoring is absolutely necessary • You may request a video recording (via AIRS) • Ask students to turn off and put away all mobile phones • Do not let mobile phones to be used as calculators or clocks • Be careful with restroom break requests Bilkent University 24

AIRS – Exams • Make a chart of where each student is sitting, get their signatures • Check all student IDs to make sure the right person is sitting the exam • Do not ask questions that rely on rote memorization • Do not give any multiple-choice exams Bilkent University 25

AIRS – Excuses for being absent • There are strict rules about medical reports • Medical reports and other excuses are not accepted for attendance • Officially accepted medical reports entitle students to a make-up exam • You will be notified via e-mail about entitled students once their reports are Bilkent University 26

AIRS – Grading • Give FZ grade to students who do not satisfy the requirements for taking the final exam (deadline: usually last day of classes) • Give letter grades based on the performance of each student • There is no university wide table for converting cumulative numerical grades (from exams, quizzes, homework etc) to letter grades Bilkent University 27

AIRS – Grading • A distribution of grades from previous semesters is available on the grade submission page • Bilkent does not have grade inflation: University wide average grade is about 2. 5 • For students who get an F grade, those who have not showed up for the final exam are given and FX grade instead Bilkent University 28

Please feel free to contact me Orhan Aytür e-mail: aytur@bilkent. edu. tr phone: 290 -2748 office: EA-G 10 Bilkent University 29

Thank you. Bilkent University 30