NEW EMPLOYEE ORIENTATION Your guide to campus benefits

NEW EMPLOYEE ORIENTATION Your guide to campus, benefits and requirements. DIRECTIONS: TO ADVANCE TO NEXT SLIDE CLICK LEFT MOUSE BUTTON, TO VIEW PREVIOUS SLIDE CLICK THE RIGHT MOUSE BUTTON.

Get to know the University of North Dakota Welcome to the University of North Dakota (UND)! We are excited you have made the choice to join our team! This orientation is meant to introduce you to our campus, provide you with valuable resources, and help supply information about critical policies and benefits offered to University of North Dakota (UND) employees. You may navigate through the orientation and view links when appropriate. If you have any questions, you may contact us at 701. 777. 4226.

First, A Little About Us The University of North Dakota was founded in 1883, even before North Dakota became a state! Click here for more information about UND’s history. With nearly 3000 benefited staff and faculty, in addition to 3500 temporary, part-time and student employees, UND is one of the largest employers in the region. We offer a host of professional opportunities, comprehensive total compensation including, employer paid single or family premium health care coverage; retirement plans; and an excellent tuition benefit.

Let us tell you about our UND Leadership Team Andrew Armacost, President June 2020 Vice Presidents, their Divisions, Athletics Director and Internal Auditing report directly to the President Vice Presidential Divisions §Provost & Academic Affairs §Research & Economic Development (Reports to Provost) §Office of Finance & Operations §Health Affairs & the School of Medicine §Student Affairs and Diversity §Marketing & Communications

UND Leadership Team – Vice Presidential Divisions Debbie Storrs Interim Provost & Vice President for Academic Affairs Areas of Responsibilities § Energy & Environmental Research Center (EERC) § Office of the Registrar § Office International Programs § Enrollment Services § Honors Program § Admissions § Teaching Transformation and § Financial Aid Development Academy (TTADA) § Research & Economic Development § Office of Extended Learning § Chester Fritz Library § Learning & Development § CILT § Office of Instructional Development

UND Leadership Team – Vice Presidential Divisions Provost & Academic Affairs (con’t) UND has several colleges that offer a variety of courses and degrees. § College of Arts and Sciences – Bradley Rundquist, Interim Dean § College of Business and Public Administration – Amy Henley, Dean § College of Education & Human Development – Cindy Juntunen, Dean § College of Engineering and Mines – Brian Tande, Interim Dean § School of Law – Brad Meyer, Interim Dean § College of Graduate Studies – Grant Mc. Gimpsey, Dean § College of Nursing & Professional Disciplines – Gayle Roux, Dean § John D Odegard School of Aerospace Sciences – Paul Lindseth, Dean

UND Leadership Team – Vice Presidential Divisions Jed Shivers Vice President for Finance & Operations, Chief Operations Officer Areas of Responsibilities § Affirmative Action, Equal Employment and Title IX § Human Resources and Payroll Services § Department of Public Safety • University Police Department (UPD), Office of Safety, Office of Emergency Management • Facilities Management § Resource Planning & Allocation § Procurement & Payment Services § Student Account Services § One Stop Student Services § Chester Fritz Auditorium § Controller

UND Leadership Team – Vice Presidential Divisions Grant Mc. Gimpsey Vice President for Research & Economic Development Areas of Responsibilities § Center for Biomedical Research § Grand Forks Human Nutrition Research Center § Grants & Contracts § Center for Innovation (Technology Accelerator) § School of Graduate Studies § Northern Plains UAS Test Site

UND Leadership Team – Vice Presidential Divisions Cara Halgren Vice President for Student Affairs & Diversity and Inclusion Areas of Responsibilities § Disability Support Services for Students § Counseling Center § Memorial Union § Multicultural Student Services § Office of Student Rights and Responsibilities § American Indian Student Services § The Pride Center (LGBTQ+) § TRIO § Housing § Dining Services § Career Center § Student Involvement § Health & Wellness § Student Health Services § Wellness Center

UND Leadership Team – Vice Presidential Divisions Meloney Linder Vice President for Communications and Marketing Areas of Responsibilities § Public Affairs and University Relations § Ceremonies & University Events § Marketing and Creative Services

UND Leadership Team – Vice Presidential Divisions Dr. Joshua Wynne Vice President Health Affairs Dean of School of Medicine & Health Science (SMHS) Areas of Responsibilities § Departments § Occupational Therapy § Population Health § Pathology § Physical Therapy § § Medical Laboratory Sciences § Radiology Center for Health Promotion Prevention § Biomedical Sciences § Family & Community Medicine § Alumni & Community Relations § Psychiatry and Behavioral Science § Physicians Assistant Studies § NE Campus-Grand Forks § Research Affairs § SW Campus - Bismarck § Student Affairs & Admissions § SE Campus - Fargo § SMHS Faculty Affairs § NW Campus - Minot § Rural Health § Healthcare Workforce Initiative § Internal Medicine § Genetics § Neurology § Surgery § Obstetrics/Gynecology § Pediatrics

Athletics Bill Chaves Athletic Director Areas of Responsibilities Men’s Women’s • Basketball • Cross Country • Football • Golf • Soccer • Hockey • Softball • Tennis • Track & Field (indoor) • Track & Field (outdoor) • Volleyball NCAA Compliance Conference Compliance UND is currently a member of the following conferences: Summit League Missouri Valley Football Conference (2020) National Collegiate Hockey Conference

Conflict Management Services (CMS) The CMS provides confidential early-stage, informal dispute resolution services for UND faculty, staff and students. The CMS receives informal complaints, concerns, or questions about alleged acts, omissions, improprieties, and/or broader systemic problems. The CMS helps individuals by: • Listening to and clarifying issues and concerns • Making informal inquiries and otherwise reviewing matters received • Exploring options and resources, including referrals to other campus resources • Providing consultation, individual coaching, and mediating disputes Services of the Office supplement, but do not replace, other processes (formal or informal) available to the University community. Website: https: //und. edu/academics/provost/conflict-management. html Phone: 701. 213. 8003

Employee Information Helpful Links § UND Alert § Campus Tour § U Card § Umail § Code of Conduct § List Serv Access § View Paycheck Students § View Paycheck Faculty and Staff

Employee Self Service Log in to the Human Resource Management System (HRMS) using your system-issued User ID and Password. These are case sensitive. If you have a problem with your User ID and/or password, please call the NDUS help desk. 701 -777 -6305 and press #0. Self Service gives all employees a chance to see basic salary, pay advice (stub), and benefits information from anywhere they have access to an internet.

Employee Self Service-(con’t) Use the Navi. Bar to access Personal and Benefits data.

Employee Self Service-(con’t) These are the items you will find under each Self-Service link. Click on any of the links to update or view that information. Payroll and Compensation § § § § § View Paycheck Voluntary Deductions Direct Deposit My Total Rewards Compensation History W-4 Tax Information State W-4 Tax Information View W-2/W-2 c Forms W-2/W-2 c Consent NDW-R Form Personal Information § § § Personal Information Summary Home and Mailing Address Phone Numbers Email Addresses Emergency Contacts Ethnic Groups Form I-9 Veteran Status Disability Name Change - Preferred Life Event Change Data Privacy

Employee Self Service-(con’t) To View and/or Print Your Paycheck To View and/or Print Your W-2 1. Log in to HRMS 2. Go to Main Menu 3. Select Self Service 4. Go to Payroll and Compensation 5. Click View Paycheck 5. Next choose View W-2/W-2 C Forms 6. Find the date in the left column that corresponds with the paycheck you wish to view. Click the View Paycheck link to open the paystub. Tip: In order to view the PDF file, you may need to disable your browser’s popup blocker. 6. Find the date in the left column that corresponds with the W-2 you wish to view. Click the Year End Form link to open the W-2. Tip: In order to view the PDF file, you may need to disable your browser’s popup blocker. 7. Optional: If desired, use the print icon in the top right corner to print the paycheck.

How to report time worked via web clock (hourly employees)? • Navigate to: Self Service > Time Reporting > Report Time > Web Clock

Web clock continued… Upon entering an IN punch the following confirmation box appears. Click OK Upon entering an OUT punch the following confirmation box appears. Click OK

Web clock continued… • The web clock can also be found on the home page. The hourly employee can choose to either navigate to the web clock or use the web clock right on the home page. Either will record the hours to the timesheet. Below is a screenshot of the web clock on the home page.

How do employees view time reported through a timesheet (hourly employees)? • Navigate to: Self Service > Time Reporting > Report Time > Timesheet

Hourly Timesheet continued… • The timesheet enables hourly employees to do the following: • Review hours worked for current, previous and next period • Any missing punches or changes to the employee timesheet need to be communicated to the supervisor. Hourly employees cannot update or make changes to their timesheet.

Fraud Policy & Hotline § Policy Statement All University of North Dakota (UND) employees assume responsibility for safeguarding and preserving the assets and resources of the state and university system. Benefited employees are required to complete annual fraud awareness training. This training must be documented by the institution. Employees are expected to report suspected theft, fraud, or unlawful or improper use of public resources; anonymous reporting may be done through the fraud hotline. § View Official Policy: Employee Responsibilities and Activities: Theft and Fraud (1. 3)* Fraud Hotline

Mandatory Training Safe. Colleges As employees of a public institution of higher education, we are each responsible to complete various safety training programs, as well as designated federally-mandated training. You will receive an email within a week of your start date from: University of North Dakota Administrator @safecolleges. com This email will provide a list of the trainings you will need to complete and the link to the Safe. Colleges website. See more specifics.

Additional Resources Mothers Rooms Other Resources Parking Payroll Calendar

Thank you for completing the UND online orientation. Congratulations on your position and we wish you much success. Don’t hesitate to contact us if you need any assistance at 701. 777. 4226. WELCOME!