New Employee Orientation Presentation Payroll We are paid

New Employee Orientation Presentation

Payroll • We are paid on the last business day of the month to include December. • Your first check for school year 20 -21 will be September 30 th, 2020. Your last check for school year 20 -21 will be August 31 st, 2021. • Everyone needs to keep their contact information up to date. Changes have to be into Payroll by the 10 th of each month. • Direct Deposit is mandatory. Your first check is an actual check and not a direct deposit. If you change accounts during the year the first month will be an actual check. • It is mandatory for everyone to sign-up for ESS (Employee Self Service) located at https: //mypay. tcss. net/Employee. Self. Service

Payroll • Use legal name as printed on your Social Security card when signing in. • You will earn you first sick day on your September payroll check. • If you are transferring from another system you will need to contact them to send us your days.

Leave Time • 3 Free Personal Days/year • 2 additional personal days at $59. 25/each for sub’s rate of pay. • Earn a sick day per month employed (9 months employees earn 9 days per year, 12 month employees earn 12 days per year). • All days will transfer if you transfer to another system • Sick Leave Bank Ø Will cost 2 days up front but you do not lose those days (Sept & Oct are accrued days) Ø Must be a member in order to donate or receive days for approved catastrophic leave

PEEHIP Insurance • Everyone has 30 calendar days from their employment date to sign up on-line for insurance. • You will have to pre-pay for your insurance. • Only people eligible for the free supplements or the supplemental insurance are those covered by a spouse’s or parent’s insurance that is NOT PEEHIP. (Please see PEEHIP handbook) • Can only make changes to your insurance during open enrollment or life changing event such as a birth of a child or marriage. • Please review the PEEHIP handbook.

FINANCIAL PROCEDURES

Teacher Receipts • Safeguard money & receipt books • Fill receipts out completely with INK • Voided receipts must be retained • Do not use correcting fluid on mistakes • Turn money in daily; do not hold cash or checks • Verify the amount is correct on the Master Receipt • Do not cash checks with school funds • Do not send cash to office by students • All funds collected have to be deposited into the school bank account. All funds have to be accounted for. • Receipt books have to be returned to school bookkeeper at the end of the school year and fiscal year.

Purchase Orders • Obtain purchase order before purchasing item. • Turn invoices into office/bookkeeper for payment. Sign invoice. • We are tax-exempt.

Travel • A copy of the approved Request for Leave and/or Out of County Travel must be attached to the Travel Report form. • A Professional Leave Form is not considered approved until the last line at the bottom is signed by the Superintendent or the designee. • Detailed receipts are required. A credit card receipt that does not provide line item details will not be reimbursed. • We have the Travel Reimbursement procedures posted on our intranet. • We reimburse in accordance with the IRS monetary guidelines and limit meals to $60 per day.