New DAC DA Training New District Assessment Coordinators

New DAC & DA Training New District Assessment Coordinators & District Assessment Staff Training for SY 19 -20 Office of Superintendent of Public Instruction Chris Reykdal, State Superintendent

Vision: All students prepared for post-secondary pathways, careers, and civic engagement. Mission: Transform K– 12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities. Values: • • Ensuring Equity Collaboration and Service Achieving Excellence through Continuous Improvement Focus on the Whole Child

Division of Assessment & Student Information From Superintendent Reykdal’s priorities (2017): “Assessments are an important tool for measuring a student’s progress and the progress of the system as a whole. We need meaningful assessments, but we should not use them as a tool to hold students back or punish educators. Rather, we should be using statewide assessments to evaluate the education system and create pathways for students to grow in subject areas where they are struggling. ”

Goals/Objectives • Introduce OSPI staff connected to the assessment programs • Provide a grounding in the assessments within the system • Provide an overview of district roles and responsibilities • Provide a specific list of next steps • Provide recommendations for future readings and meetings | Assessment & Student Information 8/21/2019 | 4

Format • Topic #1 • Participants add questions to Q&A box ~ 5 minutes • Staff answers questions ~ 5 minutes • Repeat for each topic | Assessment & Student Information 8/21/2019 | 5

WCAP Staff Washington Comprehensive Assessment Program

WCAP Staff: The faces behind the voices • Management team • Development team • Operations team • Select Assessments team • Student Information team • Data Analyst team • Accountability Data team • Special teams | Assessment & Student Information 8/21/2019 | 7

Management picture will go to the right Deb Came Christopher Hanczrik Anton Jackson Mike Middleton Lance Sisco Katie Weaver Randall Troi Williams | Assessment & Student Information 8/21/2019 | 8

Development picture will go to the right Anton Jackson Jessica Cole Dawn Cope Serena O’Neill Terese Otto Jacob Parikh Korey Peterson Linda Rebitzer Kara Todd | Assessment & Student Information 8/21/2019 | 9

Operations picture will go to the right Christopher Hanczrik Kimberly De. Rousie Shelley Ireland Jenna Keller Susan Seegers Tony Wilson | Assessment & Student Information 8/21/2019 | 10

Select Assessments picture will go to the right Mike Middleton Alysia Hartsell Leslie Huff Clarisse Leong Lesley Klenk Toni Wheeler | Assessment & Student Information 8/21/2019 | 11

Student Information picture will go to the right Katie Weaver Randall Keleen Crawford Ashley Colburn Luosha Diao Julie Hoff Lisa Ireland Ruth Sanders Kyla Vetter Adam Villani Justin Ward | Assessment & Student Information 8/21/2019 | 12

Data Analysts picture will go to the right Lucas Snider Donna Holmquist Shelby Johnson | Assessment & Student Information 8/21/2019 | 13

Accountability Data picture will go to the right Lance Sisco Morgan Sampson Jeff Whitehill | Assessment & Student Information 8/21/2019 | 14

Special Team: Early Learning picture will go to the right Amber Havens Karma Hugo Ellen Mathews | Assessment & Student Information 8/21/2019 | 15

Special Team: Educational Technology picture will go to the right Dennis Small | Assessment & Student Information 8/21/2019 | 16

The “A” in WCAP The assessments in the Washington Comprehensive Assessment Program (WCAP)

Assessment names • Washington Kindergarten Inventory of Developing Skills (Wa. KIDS) • English Language Proficiency Assessment for the 21 st Century (ELPA 21) • WIDA Alternate ACCESS for ELLs (WIDA Alternate ACCESS) • Smarter Balanced Assessment System (Smarter Balanced) • Washington Comprehensive Assessment of Science (WCAS) • Washington Access to Instruction & Measurement (WA-AIM) • National Assessment of Educational Progress (NAEP) | Assessment & Student Information 8/21/2019 | 18

Key for next slides: Test name Accommodated test forms: paper-pencil tests for students with the need documented in their IEP or 504 plan. • What is Assessed: standards or goal • Grade Level: grade level of tested students • Population: all students or a specific group • When and Type: season, SUMMATIVE and/or something else • Primary Mode: online, paper, other • Vendor: | Assessment & Student Information 8/21/2019 | 19

Washington Kindergarten Inventory of Developing Skills • What is inventoried: 6 areas of developing skills • Grade Level: Kindergarten • Population: All students • When: Fall • Mode: Observational • Vendor: GOLD by Teaching Strategies | Assessment & Student Information 8/21/2019 | 20

English Language Proficiency Assessment for the 21 st Century • What is assessed: English language proficiency • Grade Levels: K– 12 • Population: English language learners • SCREENER: Upon enrollment to determine ELD program eligibility • SUMMATIVE: Each winter to monitor progress and determine ELD program exit eligibility • Primary Mode: Online • Vendor: AIR | Assessment & Student Information 8/21/2019 | 21

WIDA Alternate ACCESS for ELs • What is assessed: English language proficiency • Grade Levels: K-12 • Population: English language learners with significant cognitive disabilities • SCREENER: ELPA 21 is the only Screener • SUMMATIVE: Each winter to monitor progress • Mode: Paper-pencil • Vendor: DRC | Assessment & Student Information 8/21/2019 | 22

Smarter Balanced Assessment System • What is assessed: Washington State K-12 Learning Standards in ELA & Math • Grade Levels: 3– 8 and 10 • Population: All students • INTERIM: Anytime; to inform instruction. • SUMMATIVE: Each spring; online to monitor progress towards college and career readiness by the end of high school. • Primary Mode: Online • Vendor: AIR | Assessment & Student Information 8/21/2019 | 23

Washington Comprehensive Assessment of Science WCAS • What is assessed: Washington State 2013 K-12 Science Learning Standards • Grade Levels: 5, 8, and 11 • Population: All students • SUMMATIVE: Each spring; to monitor success with grade-band learning expectations in Science. • Primary Mode: Online • Vendor: AIR | Assessment & Student Information 8/21/2019 | 24

Washington Access to Instruction & Measurement WA-AIM • What is assessed: Washington State K-12 Learning Standards in ELA, Math, & Science • Grade Levels: 3– 8 and high school • Population: Students with the most significant cognitive disabilities. • SUMMATIVE: Spring administration with a fall retake opportunity for graduation • Mode: Performance tasks • Vendor: DRC | Assessment & Student Information 8/21/2019 | 25

Break for questions • Use the Q&A box | Assessment & Student Information 8/21/2019 | 26

Role & Responsibilities of District Level Assessment Staff …in Typical Testing Cycle

District and school roles • District Assessment Coordinator (DAC): General oversight of all testing activities in district. Liaison between district and WCAP staff. • District Administrator (DA): Supports DAC in testing activities within the district. • Technology Coordinator (TC): General oversite of technology needed for all online testing activities in district. • School Coordinator (SC): Oversight of testing activities in the school. • Test Administrator (TA): Administers tests to students. | Assessment & Student Information 8/21/2019 | 28

Main responsibilities • DAC: Ranges from broad oversight down to the needs of individual students. For example: coordinating staff training, planning, security, scheduling, and submitting reports to OSPI. • DA: Supports activities outlined by DAC. • TC: Configuring the devices, software, and networks used for online testing. | Assessment & Student Information 8/21/2019 | 29

DAC Tasks: Before testing District testing schedule Test Security and Building Plans • School testing schedule • Training staff in testing and security procedures • Preparing for accommodations for students Accommodated (paper-pencil) test materials Non-embedded test materials for online and paper tests Registration for alternate assessments (WIDA and WA-AIM) | Assessment & Student Information 8/21/2019 | 30

DAC Tasks: During testing Ensuring that schedules are followed Coordinating technology resources with TC Managing material chain of custody Monitoring testing activity and participation Responding to and investigating testing incidents Documenting and reporting testing incidents and appeals | Assessment & Student Information 8/21/2019 | 31

DAC Tasks: After testing Verify materials are accounted for and returned Collect and retain training and security documentation Review test incidents and outcomes Submit District Administration and Security Report | Assessment & Student Information 8/21/2019 | 32

Break for questions • Use the Q&A box | Assessment & Student Information 8/21/2019 | 33

Next Steps Now what do I do?

Step #1: Get access to EDS • Meet your District Data Security Manager (DDSM) list • Ask them to create or update your account in EDS (Educational Data System) eds. opsi. k 12. wa. us • Role: District Test Coordinator & District Assessment Coordinator • • • WAMS (Washington Assessment Management System) ARMS (Assessment Reporting Management System) Washington Query Graduation Alternatives CAA/CIA Database • Customer support: 1 -800 -725 -4311 | Assessment & Student Information 8/21/2019 | 35

Step #2: Update district profile in WAMS 1) Log in to EDS 2) Choose “View my applications” 3) Choose “Washington Assessment Management System (WAMS)” from your list of applications 4) Select the tab at the top row labeled “Profile” 5) Use the “Add/Edit” function in each box to update the contact information for each role and/or test. | Assessment & Student Information 8/21/2019 | 36

Step #3: Read the Quick Start Guide • Assessment Coordinator “Quick Start Guide” • Overview of role and testing cycle • Where to find resources • How to get the appropriate access to all OSPI and vendor-managed systems • Overview of what the vendor-managed systems do • Tables with vendor user roles • Tables with other resources • WCAP Portal, Test Coordinators Resources folder | Assessment & Student Information 8/21/2019 | 37

WCAP Portal wa. portal. airast. org/ Test Coordinator Resources --User Guides and Manuals | Assessment & Student Information 8/21/2019 | 38

Step #4: Attend training on Friday • DAC/DA Training this Friday, August 23 • Day #2 registration link • • • How to get access to all systems How to get access to your spring 2019 data How to support ELPA 21 Screener How to prepare for Wa. KIDS How to prepare for Smarter Balanced Interims | Assessment & Student Information 8/21/2019 | 39

Break for questions • Use the Q&A box | Assessment & Student Information 8/21/2019 | 40

Additional Recommendations…

Recommendations for reading WCAP Portal, Test Coordinators Resources folder • Student Records Management for Assessment and Accountability User Guide • Describes how data moves between OSPI and vendor-managed systems • Expectations for testing • How the data ‘come together’ at the end of the Spring testing cycle • Professional Standards and Security, Incident, and Reporting Guidelines • Guidelines on Tools, Supports & Accommodations (GTSA) | Assessment & Student Information 8/21/2019 | 42

Recommendations for reading • Washington Assessment Weekly (WAW) newsletters • • Notifications about webinars and trainings Notifications about updates to documents and other resources Reminders about deadlines for tasks Systems information Data and reporting information Other OSPI bulletins Contacts for assessment, student information, and other OSPI programs Update your District Profile in WAMS to get on the email list | Assessment & Student Information 8/21/2019 | 43

Recommendations for getting to know • Your district CEDARS Administrator (list) • Comprehensive Education Data and Research System • District student information system talks to CEDARS • Your special services staff (bilingual, special education) • Other DACs in your area • List of DAC contact information | Assessment & Student Information 8/21/2019 | 44

Recommendations for attending • Monthly Assessment Update webinars: Sept 14 registration • Test Coordinators > Modules > Assessment Update section • Test Directors Network • Washington Education Research Association (WERA) annual conference • December 4 -6, 2019 • Taking Action to Reduce Opportunity Gaps: Putting Research into Practice | Assessment & Student Information 8/21/2019 | 45

Recommendations for viewing WCAP Portal, Test Coordinators Resources folder Modules folder • Test Delivery Interface (TDS) modules • New DC & DA Training section | Assessment & Student Information 8/21/2019 | 46

Final questions • Use the Q&A box • What do you want more training about? | Assessment & Student Information 8/21/2019 | 47

Thank you! Congratulations and welcome to your new role. The OSPI team is here to support you and your work for a very successful 2019 -20 school year!! | Assessment & Student Information 8/21/2019 | 48