NEW BIG 12 ADMINISTRATOR ORIENTATION Keri Mendoza Assistant

NEW BIG 12 ADMINISTRATOR ORIENTATION Keri Mendoza, Assistant Commissioner- Compliance David Flores, Assistant Commissioner- Governance and Academics June 21, 2016

Overview • Introductions • Big 12 Conference Office • Conference Contacts • Resources • Conference Governance Structure • Legislative Process • Interpretations, Waivers and Self-Reporting Violations Process • Conference Eligibility Rules

INTRODUCTIONS

Introductions • Keri Mendoza, Assistant Commissioner- Compliance • David Flores, Assistant Commissioner- Governance and Academics • Session Attendees

BIG 12 CONFERENCE OFFICE

Big 12 Conference Office Located at: 400 East John Carpenter Freeway Irving, Texas Areas • • • Academics Administration Championships Communications Compliance • • • Football Governance Men’s Basketball Student Services Women’s Basketball

CONFERENCE CONTACTS

Conference Contacts • Bob Bowlsby, Commissioner • David Flores, Assistant Commissioner- Governance and Academics • Big 12 and NCAA governance • Co-liaison to Faculty Athletics Representatives • Academics (Directors of SA Support Services, Academics Committee, GSR, APR) • Academic awards program • Co-liaison to Dr. Prentice Gautt Student-Athlete Welfare Committee • Dr. Prentice Gautt Postgraduate Scholarship • Life-Skills Program/Big 12 Enhancement Fund • NCAA Student Assistance Fund • Student-Athlete Advisory Committee • Track and field coaches and championships

Conference Contacts • Keri Mendoza, Assistant Commissioner- Compliance • Compliance program and services • Co-liaison to Faculty Athletics Representatives • Institutional compliance reviews • Directors of Compliance • Interpretations • Rules Education • Waivers • Coaches certification • Soccer coaches and championship

Conference Contacts • Jessica Hamm, Assistant Director of Compliance and Governance • Interpretations • Rules Education • Conference and NCAA reports (Squad List, Eligibility Report) • Waivers • Level III and IV violation reporting • Coaches Certification • National Letter of Intent • Ed Stewart, Senior Associate Commissioner- Football • Co-liaison to the Dr. Prentice Gautt Student-Athlete Welfare Committee • Drug Testing • Neesha Quinn, Controller • Student Assistance Fund administration

RESOURCES

Resources • Big 12 Handbook (www. big 12 sports. com) • • Staff list Bylaws Rules Governance Structure Directory Conference Contact List Committees Calendar of Events • Big 12 Compliance Documents Database (www. big 12 sports. com > Compliance) • • • Compliance-Related Forms Policies and Procedures Educational Documents

CONFERENCE GOVERNANCE STRUCTURE

Conference Governance Structure Board of Directors Executive Committee Faculty Athletics Representatives Joint Meeting Athletics Directors Baseball Women's Basketball Rowing Tennis Equestrian Softball Volleyball Golf Soccer Track & Field/ Cross Country Football Senior Woman Administrators Women's Gymnastics Men's Basketball Wrestling Swimming & Diving

Conference Governance Structure • Standing Committees (Reporting Lines) • Academic (FAR) • Administrative (Joint Council) • Audit (Board) • Dr. Prentice Gautt Student-Athlete Welfare (FAR) • Drug Testing Appeals (FAR) • Editorial (FAR) • Finance and Budget (Joint Council) • Interpretations (FAR) • Student-Athlete Advisory (Joint Council)

Conference Governance Structure • Administrative Groups • Alumni Directors • Athletics Trainers • Business Managers • Communications & Media Relations Directors • Development Directors • Directors of Compliance • Directors of Student-Athlete Support Services • Game Managers • Licensing Directors • Marketing Directors • Ticket Managers

LEGISLATIVE PROCESS

NCAA Governance Structure • Council Governance (Division I) • Responsible for Division I legislative matters and includes representation from all 32 conferences. • Also referred to as ‘shared governance’. • Autonomy Governance (Big 12, ACC, Big Ten, Pac-12 and SEC) • Authority granted to enact specific legislation to allow permissive use of resources to enhance the well-being of student-athletes.

NCAA Governance Structure – Autonomy and the Legislative Process

Legislative Process- Council Governance NCAA Activities NCAA Dates Big 12 Dates Conference Activities Conference, Division I Council subcommittees submission deadline September 1 NCAA Web-based publication of proposed legislation (POPL) On-or before October 1 Conference notifies membership of proposals for preview purposes. Division I Council review September 28 -30 meeting Fall Meetings (FAR/AD/SWA) Consider significant proposals and decide on possible amendments. Sponsor Amendments, Membership Amendments October – Mid. November Notify membership of amendment period. On-or before December 1 Review Official Notice. Request preliminary institutional positions on proposed legislation. Official Notice of proposed On-or before legislation is published December 1

Legislative Process- Council Governance NCAA Activities NCAA Dates Big 12 Dates Division I Council January- NCAA January FAR, ‘round table’ discussion Convention AD, SWA on proposals and meetings and amendments teleconferences Conference Activities Discuss preliminary institutional positions, Division I Council comments and points to consider on proposals. March Request final institutional positions on proposals to be considered in April by the Division I Council. March FAR, AD, SWA and DOC meetings and teleconferences Discuss nationally significant proposals for consideration in April.

Legislative Process- Council Governance NCAA Activities NCAA Dates Big 12 Dates Conference Activities Division I Council meeting to vote on all proposals. 60 -day rescission period (if applicable) April Prior to April Division I Council meeting Finalize institutional positions on proposals to be considered by the Division I Council. Current Council Governance Legislative Cycle is Completed May AD, SWA and coaches meetings Discuss proposals adopted by the Division I Council and approved by the Division I Board of Directors. May 1 Solicit for Conference legislative initiatives for the upcoming academic year’s legislative cycle

Legislative Process- Council Governance NCAA Activities NCAA Dates Big 12 Dates Conference Activities May- Spring Business Meetings (FAR, AD, SWA) Introduce Conference legislative initiatives and request feedback and points to consider Late May Request preliminary institutional positions on the Conference legislative initiatives June – July Institution’s review and discuss Conference legislative initiatives to determine institutional positions

Legislative Process- Council Governance NCAA Activities Beginning of the Council Governance legislative cycle NCAA Dates September 1 Big 12 Dates Conference Activities July 1 Request final institutional positions on the Conference legislative initiatives August 1 FAR final review and approval of Conference-sponsored legislative proposals for the new legislative cycle August 7 -21 Final consideration of Conference-sponsored legislative proposals by the Board of Directors Before September 1 Conference-sponsored legislative proposals submitted to the NCAA

Legislative Process- Autonomy Governance NCAA Activities NCAA Dates Big 12 Dates Autonomy Business Session Member Institutions, and three Conference studentathlete representatives, vote on the current autonomy January- NCAA legislative proposals Convention Member institutions from the Autonomy Conferences meet to consider potential autonomy legislative items for the next autonomy cycle Late January Conference Activities Solicit for autonomy legislative concepts from the concepts discussed at the business session or independent proposals

Legislative Process- Autonomy Governance NCAA Activities NCAA Dates Autonomy Forum (Big April 12, ACC, Big Ten, Pac 12, SEC) Big 12 Dates Conference Activities February – March (scheduled meetings) Solicit feedback, points to consider and preliminary positions on the autonomy legislative concepts April 2 -FARs, 2 -ADs, 2 -SWAs and 2 SAs attend the forum to explore where consensus is possible on concepts discussed in January and from conferences for possible co-sponsorship of autonomy legislative proposals May Forward autonomy legislative concepts from the Autonomy Forum for feedback and preliminary institutional positions

Legislative Process- Autonomy Governance NCAA Activities Autonomy Conferences work collaboratively to draft legislation NCAA Dates June – July Big 12 Dates Conference Activities May- Spring Business Meetings (FAR, AD, SWA) Discuss autonomy legislative concepts from the Autonomy Forum and determine support for sponsorship or cosponsorship June Forward autonomy legislative concepts that received support during the Spring Business Meetings

Legislative Process- Autonomy Governance NCAA Activities NCAA Dates Big 12 Dates Conference Activities August 1 Request final institutional positions on the autonomy legislative proposals drafted from the Autonomy Conferences September Continue to discuss and finalize positions on autonomy legislative proposals September- Fall Meetings (FAR, AD, SWA) Final review of autonomy legislative proposals. Forward recommended autonomy proposals to the Board for approval.

Legislative Process- Autonomy Governance NCAA Activities NCAA Dates Big 12 Dates Conference Activities October Final consideration of Conference-sponsored autonomy legislative proposals by the Board of Directors Submit autonomy November 1 legislative proposals to the NCAA 60 -day comment period Sponsor Amendments November - December Forward sponsored autonomy legislative proposals for initial review Notify membership of amendment period

Legislative Process- Autonomy Governance NCAA Activities NCAA Dates Big 12 Dates Conference Activities Official Notice of Autonomy Legislation December Request final institutional positions on proposed autonomy legislation Autonomy Business Session Member Institutions, and three Conference studentathlete representatives, vote on the current autonomy January- NCAA legislative proposals Convention Member institutions from the Autonomy Conferences meet to consider potential autonomy legislative items for the next autonomy cycle

Big 12 Conference Representatives: NCAA Governance Structure • Division I Board of Directors • President Steve Leath – Iowa State University • Division I Presidential Forum • Chancellor Victor Boschini – Texas Christian University

Big 12 Conference Representatives: NCAA Governance Structure • Division I Council • Tim Day, Faculty Athletics Representative – Iowa State University • Bob Bowlsby, Commissioner – Big 12 Conference (HVC commissioner representative) • Rachel Scott, Softball Student-Athlete – University of Texas (Division I SAAC representative) • Brian Shannon, Faculty Athletics Representative – Texas Tech University (1 A FAR Association representative)

Big 12 Conference Representatives: NCAA Governance Structure • Division I Committee on Academics • Rhonda Hatcher, Faculty Athletics Representative – TCU • Division I Men’s Basketball Oversight Committee • Bill Self, Head Coach- Men’s Basketball – University of Kansas • Division I Women’s Basketball Oversight Committee • Dru Hancock, Senior Associate Commissioner – Big 12 Conference

Big 12 Conference Representatives: NCAA Governance Structure • Division I Competition Oversight Committee • Tim Day, Faculty Athletics Representative – Iowa State University • Division I Football Oversight Committee • Bob Bowlsby, Commissioner – Big 12 Conference (HVC commissioner representative)

Big 12 Conference Representatives: NCAA Governance Structure • Division I Legislative Committee • Brian Shannon, Faculty Athletics Representative – Texas Tech University (1 A FAR Association representative) • Keri Mendoza, Assistant Commissioner- Compliance – Big 12 Conference (Chair, Interpretations Committee) • Division I Student-Athlete Experience Committee • Lindsey Babcock, Associate Athletics Director – Kansas State University

Big 12 Conference Representatives: NCAA Governance Structure • Division I Student-Athlete Advisory Committee • Rachel Scott, Softball Student-Athlete – University of Texas • Big 12 Conference Student-Athlete Representatives- Autonomy Governance • Maddie Stein, Softball Student-Athlete – University of Kansas • Ty Darlington, Football Student-Athlete – University of Oklahoma • Anthony Lyons, Jr. , Baseball Student-Athlete – Texas Tech University

INTERPRETATIONS, WAIVERS AND SELF-REPORTING VIOLATIONS PROCESS

Conference-Administered Waivers • Hardship Waivers • July 15 submission deadline • March 15 suggested deadline for fall sports • Medical Absence Waivers • International Competition • Bylaw 14. 1. 8. 1. 6 (USOC/NGB) • Incidental Expense Waivers • C. R. 7. 6 Waivers

Hardship, Medical Absence and International Competition Waivers Process Request submitted. Conference review. Conference requests additional information/documentation. Conference determines that information/documentation is complete. Institution submits requested information/documentation OR informs the Conference office that the requested information/documentation is unavailable. Staff action taken. [Preliminary verbal/email notification, with formal electronic notification subsequently provided] Approve. Deny. Institution submits request for reconsideration based on new information standard. Uphold Staff Action

Hardship, Medical Absence and International Competition Waivers Process [Appeal Process] Institution’s FAR requests review by the FAR Council. Overturn staff decision - Approve Uphold staff decision - Deny Institution may request appeal to the NCAA Student-Athlete Reinstatement staff. NOTE: A report of action taken by the Conference office on belated medical hardship waivers will be provided to the FAR Council at each in-person meeting.

C. R. 7. 6 Waivers Process Request submitted. Conference staff reviews to ensure that all required documentation is included (i. e. transcripts, prescribed form). Does the waiver request involve an in-season student-athlete with impending competition? YES Forward to the FAR Council for action via conference call or fax ballot. NO Approved Forward to the FAR Council for action at its next scheduled in-person meeting. Denied Institution submits request for reconsideration based on new information standard. Action upheld. Action overturned.

Self-Reporting Level III and Level IV Violations • C. R. 7. 2. 1 (Level III and IV Violations) • Level III and IV violations shall be self-reported by each Member Institution in accordance with current NCAA legislation, any applicable Conference rule, directive or interpretation. • Each Level III violation shall be signed by the institution’s Faculty Athletics Representative and submitted to the NCAA via RSRO. • Each Level IV violation shall be signed by the institution’s Faculty Athletics Representative and submitted to the NCAA via RSRO with a Conference signatory required.

Self-Reporting Level III and Level IV Violations • A Breach of Conduct (Level III violation) is an infraction that is isolated or limited in nature, provides no more than a minimal recruiting, competitive or other advantage and does not include more than a minimal impermissible benefit. • Multiple or repeated Level III violations may collectively constitute a Significant Breach of Conduct (Level II violation). • An incidental infraction (Level IV violation) is a minor infraction that is technical in nature and does not constitute a Level III violation. • Level IV violations generally will not impact eligibility for intercollegiate athletics. • Multiple or repeated Level IV violations may collectively constitute a Level III violation.

Reporting Major Violations • C. R. 7. 2. 2 (Potential Major Violations) • Member Institution may conduct its own investigation and file a self-report acting in concert with the NCAA enforcement staff • Member Institution may proceed with the assistance of the Conference staff as well • The Faculty Athletics Representative shall keep the Commissioner apprised of significant developments

CONFERENCE ELIGIBILITY RULES

Conference Eligibility Rules. Section 6 • • C. R. 6. 2 (Qualifiers and Nonqualifiers) • • • C. R. 6. 2. 1 (Summer Term Prior to Initial Full-Time Enrollment Exception) • C. R. 6. 3. 1 (4 -2 -4 Transfers) C. R. 6. 2. 2 (Partially-Approved NCAA Initial Eligibility Waiver Exception) C. R. 6. 2. 3 (Transfer Student-Athletes – Nonqualifiers) • C. R. 6. 2. 3. 1 (Four-Year College Transfers) • C. R. 6. 2. 3. 1. 1 (2 -4 -4 Transfers) • C. R. 6. 2. 3. 2 (International Transfers) • C. R. 6. 2. 3. 3 (Two-Year College Transfers) C. R. 6. 3 (Intraconference Transfers) • • C. R. 6. 3. 1. 1 (Hearing Opportunity) C. R. 6. 3. 2 (Nonscholarship Student-Athlete Exception)

Conference Eligibility Rules. Section 6 • Big 12 Conference Rules and Waiver Process Presentation tomorrow at 8: 30 a. m. in Salon III.

QUESTIONS?