New Advisor Training Information for the New Advisor

New Advisor Training Information for the New Advisor Spring 2012 Bette Harris, Director Academic Success Center (Junior Division)

Advising using the Portal (ULink) • ULink is the University’s student information system. • Students have access to update their address, obtain unofficial transcripts, grade reports, class schedules, register for classes and check on financial aid status advisor information, holds, transfer credit, etc.

Advisor Code • In order to remove the Advising Hold an advisor must have Advisor Access. • Fill out the Request for Advisor Code form, found on the second page of the final test, however it can also be found on page 3 of the Advisor Handbook. • Send completed form to Bette Harris, Academic Success Center. • As soon as advisor training attendance is verified, you will receive an email with your Advisor Code giving you access to the Student Advising Profile. University of Louisiana at Lafayette Academic Success Center, Lee Hall

Student Advising Profile www. louisiana. edu ULink UCS username and password Help Desk, Stephens Hall Room 201 University of Louisiana at Lafayette Academic Success Center, Lee Hall

Student Advising Profile In order to access Student Advising Profile you must have Advisor Authorization. University of Louisiana at Lafayette Academic Success Center, Lee Hall

Student Advising Profile Advisee List may be selected from this page University of Louisiana at Lafayette Academic Success Center, Lee Hall

Student Advising Profile University of Louisiana at Lafayette Academic Success Center, Lee Hall

Student Advising Profile Only UL Lafayette courses are listed. Do not print transcripts for students. University of Louisiana at Lafayette Academic Success Center, Lee Hall

Student Advising Profile Encourage students to take care of Holds affecting registration before their appointment time. University of Louisiana at Lafayette Academic Success Center, Lee Hall

Student Advising Profile University of Louisiana at Lafayette Academic Success Center, Lee Hall

Student Advising Profile Transcripts are divided by institutions and by dates of attendance. If courses are not evaluated, you may check with the Transfer Coordinator in the student’s college. University of Louisiana at Lafayette Academic Success Center, Lee Hall

Student Advising Profile If a student has dropped a course with a “W”, the course will still be listed. If the drop has been processed, the last semester of the transcript will show a “W”. University of Louisiana at Lafayette Academic Success Center, Lee Hall

Student Advising Profile Records will show the CLID that lifted the Student’s Academic Advising Hold. University of Louisiana at Lafayette Academic Success Center, Lee Hall

Student Advising Profile Anyone using an advisor’s CLID and password will have access to the advisor’s email and, in the near future, personal information Including their pay stub. University of Louisiana at Lafayette Academic Success Center, Lee Hall

Student Advising Profile Always begin a new advising session by going back to Student Advising Profile. To logout, close the Advising Profile window and click Logout. University of Louisiana at Lafayette Academic Success Center, Lee Hall

Your Role as an Advisor • Be Available – Office hours – Communicate with advisees • Be Interested – Questions about academics – Questions about transition, career, etc. • Be Informed – Curriculum – Resources University of Louisiana at Lafayette Academic Success Center, Lee Hall

Advisee’s Role • Make appointment & be prepared – Complete blue advising form – Check pre & co-requisites • Recognize abilities & time constraints – Working 20 hrs. /12 credits – Working 30 hrs. /9 credits University of Louisiana at Lafayette Academic Success Center, Lee Hall

Advising Calendar • March 12 – 23, 2012 Summer/Fall ‘ 12 Advising • March 19 - Registration begins • March 26 – April 30 Advising during office hours University of Louisiana at Lafayette Academic Success Center, Lee Hall

Where to Get Help • Bulletin • Advisor Handbook http: //studentsuccess. louisiana. edu/advising/Advisor. Handbook. pdf • ULink • Students’ folder • When in doubt, ask University of Louisiana at Lafayette Academic Success Center, Lee Hall

Specific Responsibilities • Selection of Appropriate Courses – Is class required? – Does student have pre or co-requisites? – Is schedule balanced & appropriate? • Awareness of Student’s Academic Status – Probation (must have 2. 0 GPA) – Financial Aid – TOPS (24 credits in Fa & Sp semesters) University of Louisiana at Lafayette Academic Success Center, Lee Hall

Specific Responsibilities Cont. • Policy and Procedures – Department (eg. semester course is offered) – University (eg. Upper Division requirements) http: //studentsuccess. louisiana. edu/advising/ Advisor. Handbook. pdf, pg. 17. • Awareness of Campus Resources – Learning Center (free tutoring, online tutoring) http: //studentsuccess. louisiana. edu/learning/index. shtml – Career Center (free online testing) http: //studentsuccess. louisiana. edu/career/index. shtml – Writing Center http: //english. louisiana. edu/about-us/writing-center/index. shtml University of Louisiana at Lafayette Academic Success Center, Lee Hall

Test • To receive Advisor Training credit (for advising awards) please right click here and select “Open Hyperlink”. After completion, save the file as your name; then attach the file in an email to asc@louisiana. edu or print and send your answers through campus mail to Bette Harris c/o Academic Success Center. University of Louisiana at Lafayette Academic Success Center, Lee Hall

For your participation in Advisor Training Enjoy being an Advisor!